Senior Results Management Assistant

Job Vacancy | Monday, July 8, 2024

SHARE THIS PAGE

Join Our Mission to Foster Prosperity in Asia
Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship
The position of Senior Results Management Assistant is assigned to the Results Management and Aid Effectiveness Division (SPRA) within the Strategy, Policy, and Partnerships Department (SPD). You will be based at our Headquarters in Manila, Philippines.

You will report to the Director, SPRA and senior National Staff.

Your Role
As a Senior Results Management Assistant you will (i) perform a full range of secretarial duties for international staff member at deputy or manager level, (ii) coordinate administrative activities of the division and assist in the preparation and finalization of results related reports, strategy papers and technical papers, (iii) support collection and presentation of operational data for analytical purposes, and (iv) assist in the arrangements for institutional meetings such as stakeholder meetings, informal board seminars and board meetings.

You will:
• Assist the Director in coordinating division activities, including support to budget preparation and monitoring, information dissemination, application/interpretation of work area procedures, coordination of staff attendance, and processing of requests for payments.
• Support the organization of events and institutional meetings such as Heads of Department meetings, Board consultations and meetings, and bilateral meetings as requested.
• Support the preparation of results related reports, strategy papers and technical papers. Support SPRA in editing and finalizing background papers, strategy papers, TA papers, and other results related reports. Collect, compile and analyze relevant information and data related to operations and routine and statistics and reports as requested.
• Manage the supervisor’s calendar and ensure efficient scheduling across offices and global time zones. Scheduling includes effective prioritization and resolving conflicts of competing demands. Respond to internal meeting requests in a timely manner.
• Ensure that all correspondence and documents for the supervisor are prepared in compliance with ADB's standards. Independently composes and sends out routine communications and drafts correspondence for approval of supervisor. Ensures that all incoming mail is logged, properly distributed, and promptly brought to the attention of concerned staff, and that outgoing mails are disseminated on time.
• Coordinate travel arrangements including arranging mission schedules, obtaining visas, scheduling flights, booking hotel accommodations, preparing travel documents, and drafting itineraries in accordance with ADB procedures.
• Maintain a complete and organized e-filing system in SharePoint. Monitors document workflow and follows up as needed.
• Assist in consultant recruitment and contract management in ADB’s Consultant Management System.
• Support other administrative staff on office guidelines.
• Relieve other administrative staff /Executive Assistants as required.
• Perform other duties as may be assigned and reflected in the incumbent’s workplan.

Qualifications

You will need:
• Bachelor’s degree
• At least 5 years of relevant professional experience in the area of administration services.
• Ability to quickly grasp procedures and document standards.
• Proficiency in Office 365 applications and document tracking systems.
• Familiarity with videoconferencing tools (Zoom and MS Teams).
• Ability to coordinate proper distribution of tasks among other administrative assistants.
• Ability to work with individuals from different cultural/national backgrounds.
• Ability to make quick procedural decisions and judgments and handle sensitive information with confidentiality.
• Ability to liaise and work effectively with staff within own work location.
• Ability to work collaboratively with teams as a constructive team member.
• Ability to exercise judgment on matters of confidentiality and those requiring urgent attention.
• Good coordination and interpersonal skills.
• Effective report-writing and communication skills in English.
• Please refer to the link for ADB Competency Framework for Administrative Staff level AS5.

Benefits
ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB’s standards and comparator markets, taking into account your qualifications and experience.

● Paid leave (including parental)
● Medical and health benefits
● Life and other insurance plans
● Staff development
● Retirement plan
● Housing and education allowance (if applicable)

Additional Information
This is a fixed term appointment with option to renew for an initial period of three (3) years following Section 3.1 (b) of Administrative Order No. 2.01 (“Recruitment and Appointment’). This appointment is not convertible to a regular appointment. At the end of the initial period, this appointment may be renewed for a period of up to three years, or not renewed. There is no limit on the number of renewals. This appointment is open to internal and external applicants.

About Us
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 68 members.

To view ADB Organizational Chart, please click here.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious, and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

SHARE THIS PAGE