Pre New Operating Model Project Administration Instructions (PAI)

Institutional Document | June 2024
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This page provides access to Project Administration Instructions (PAIs) under series 1, 4, 5 and 6 applicable to:

  1. resident mission-administered projects that are expected to be financially closed by end Q2 2024 (until 30 June 2024); and
  2. projects that exceptionally need to remain under the administration of resident missions.

The revised PAIs under series 1, 4, 5, and 6 effective on June 21, 2024, are now available under Project Administration Instructions.

Contents

PAI No. Subject Date Revised
Preparatory Actions
1.01 Scope and General Guidelines 14 Dec 2018
1.02 Initial Project Administration Activities (see Project Administration Instructions)  
1.03 Organizational Framework for Project Administration (see Project Administration Instructions)  
1.04 Signing of Loan and Technical Assistance Letter/Agreement 14 Dec 2018
1.05 Conditions and Declaration of Loan Effectiveness 9 Sep 2019
1.06 Project Administration Manual (see Project Administration Instructions)  
Recruiting Consultants (see Project Administration Instructions)
Procurement (see Project Administration Instructions)
Disbursements
4.02 Suspension and Cancellation of Loans 14 Dec 2018
4.03 Loan Closing Dates Nov 2022
4.04 Controlling Adverse Effects of Foreign Exchange Fluctuations on Externally Financed or Cofinanced Grants  
Project Administration Actions
5.01 Executing Agency’s Progress Report (see Project Administration Instructions)  
5.02 Change in Loan Projects Nov 2022
5.03 Reallocation of Loan Proceeds, Change in Counterpart Funding and Change in Disbursement Percentage 2 Oct 2018
5.04 Utilizing Surplus Loan Proceeds (see Project Administration Instructions)  
5.05 Project Cost Overruns for Loan Projects 17 Dec 2018
5.06 Counterpart Financing for Loan Projects (see Project Administration Instructions)  
5.08 Project Performance Monitoring Nov 2022
5.09 Administering Grant-Financed Technical Assistance (see Project Administration Instructions, renumbered PAI 5.08)  
Internal Procedures and Reports
6.01 Project Administration Reviews (see Project Administration Instructions) 20 Dec 2018
6.02 Project Administration Missions Nov 2022
6.03 Reports by Project Administration Missions 20 Dec 2018
6.04 Loan Milestone Events (see Project Administration Instructions) 20 Dec 2018
6.06 Reports to the Board of Directors on Loan and Technical Assistance Portfolio Performance (see Project Administration Instructions, renumbered PAI 6.05)  
6.07 Project Completion Report and Extended Annual Review Report  
  A: Project Completion Report for Sovereign Operations (see Project Administration Instructions, renumbered PAI 6.06)  
  B: Extended Annual Review Report for Nonsovereign Operations (see Project Administration Instructions, renumbered PAI 6.07)  
6.08 Technical Assistance Completion Report (see Project Administration Instructions)  

Additional Details

Type
Subjects
  • ADB administration and governance

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