Project Administration Instructions (PAI)

Institutional Document | June 2024
SHARE THIS PAGE

The Project Administration Instructions (PAIs) outline the policies and procedures to be followed by ADB staff involved in the administration of ADB-financed loan and technical assistance (TA) projects.

The Project Administration Instructions (PAIs) outline the policies and procedures to be followed by ADB staff involved in the administration of ADB-financed loan and technical assistance (TA) projects.

The PAIs are used in conjunction with operational documents including the Loan Regulations, Operations Manual (OM), Guidelines for Procurement Under Asian Development Bank Loans (Guidelines for Procurement), Guidelines on the Use of Consultants by the Asian Development Bank and its Borrowers (Guidelines for Use of Consultants), and the Loan Disbursement Handbook.

Note: Previous versions of the PAIs under series 1, 4, 5 and 6 are available here. These are applicable to:

  1. resident mission-administered projects that are expected to be financially closed by end Q2 2024 (until 30 June 2024); and
  2. projects that exceptionally need to remain under the administration of resident missions.

Contents

PAI No. Subject Date Issued Date Revised
Preparatory Actions
1.01 Scope and General Guidelines   Jun 2024
1.02 Initial Project Administration Activities   Dec 2023
1.03 Organizational Framework for Project Administration and Portfolio Management   Jun 2024
1.04 Signing of Loan and Technical Assistance Letter/Agreement   Dec 2023
1.05 Conditions and Declaration of Loan Effectiveness   Jun 2024
1.06 Project Administration Manual   Jun 2024
Recruiting Consultants
2.01 Definitions, Principles and Responsibilities 18 Oct 2010 Apr 2022
2.02 Preparing for Consultant Recruitment 18 Oct 2010 Mar 2022
2.03 General Procedures for Selecting and Engaging Consultants 18 Oct 2010 Mar 2022
2.04 Specific Requirements for Recruiting Consultants by ADB 18 Oct 2010 Oct 2022
2.05 Specific Requirements for Recruiting Consultants by the Executing Agency 18 Oct 2010 Aug 2018
2.06 Consultant Contract Management 18 Oct 2010 Apr 2022
2.07 Consultant Performance Evaluation 18 Oct 2010 Mar 2022
Procurement
3.01 ADB Procurement System   Jun 2018
3.02 Preparatory Work for Procurement   Jun 2022
3.03 International Competitive Bidding   Jun 2022
3.04 Modified International Competitive Bidding   Jun 2018
3.05 National Competitive Bidding   Jun 2022
3.06 Other Methods of Procurement   Jun 2018
3.07 Procurement Methods in Special Circumstances and Other Procurement Arrangements   Jun 2018
3.08 Electronic Procurement   Jun 2018
3.09 Project Supervision During the Bidding Process   Jun 2018
3.10 Functions and Rules of the Procurement Committee   Jun 2022
3.11 Procurement Contract Monitoring, Supervision, and Review   Jun 2022
3.12 Creating and Updating Executing Agency-Administered Contract Record 2 Oct 2018 Jan 2022
Disbursements
4.01 Suspension and Cancellation of Loans   Jun 2024
4.02 Loan Closing Dates   Jun 2024
4.03 Controlling Adverse Effects of Foreign Exchange Fluctuations on Cofinanced Grant and Cofinanced Technical Assistance Administered by ADB 21 Dec 2001 Dec 2023
Project Administration Actions
5.01 Executing Agency’s Progress Report   Dec 2023
5.02 Change in Loan Projects   Jun 2024
5.03 Reallocation of Loan Proceeds, Change in Counterpart Funding and Change in Disbursement Percentage   Dec 2023
5.04 Utilizing Surplus Loan Proceeds   Dec 2023
5.05 Project Cost Overruns for Loan Projects   Jun 2024
5.06 Counterpart Financing for Loan Projects   Dec 2023
5.07 Project Performance Monitoring   Jun 2024
5.08 Administering Technical Assistance   Jun 2024
5.09 Emergency Assistance Loan   Dec 2023
Internal Procedures and Reports
6.01 Portfolio Management Indicators and Portfolio Reviews   Jun 2024
6.02 Project and Technical Assistance Administration Missions   Jun 2024
6.03 Reports by Project and Technical Assistance Administration Missions   Jun 2024
6.04 Loan Milestone and Change Event   Dec 2023
6.05 Reports to the Board of Directors on Loan and Technical Assistance Portfolio Performance   Jun 2024
6.06 Project Completion Report for Sovereign Operations 5 Jul 2019 Jun 2024
6.07 Extended Annual Review Reports for Nonsovereign Operations 21 Jul 2008 Jun 2018
6.08 Technical Assistance Completion Report   Jun 2024

Additional Details

Type
Subjects
  • ADB administration and governance

Subscribe to our monthly digest of latest ADB publications.

Follow ADB Publications on social media.