45016-001: Capacity Building of the Aid Accounts and Audit Division of the Ministry of Finance | Asian Development Bank

India: Capacity Building of the Aid Accounts and Audit Division of the Ministry of Finance

Sovereign (Public) Project | 45016-001 Status: Active

The proposed Knowledge and Support Technical Assistance (KSTA) is intended to assist the Aid Accounts and Audit Division (AAAD), Department of Economic Affairs (DEA) under the Ministry of Finance (MOF), in strengthening its institutional capacity by streamlining public debt management and funds flow operations.The proposed TA aims to assist in system re-engineering, upgrade of IT infrastructure and automation of work process related to external debt management; specialized trainings for AAAD officials; capacity building and training of various stakeholders for better fund flows and loan covenant compliance; and study of existing fund flow mechanism and identify ways to expedite and improved fund flow mechanism.

Project Details

Project Officer
Sarkar, Krishnendu B. South Asia Department Request for information
Country
  • India
Sector
  • Information and communication technology
 
Project Name Capacity Building of the Aid Accounts and Audit Division of the Ministry of Finance
Project Number 45016-001
Country India
Project Status Active
Project Type / Modality of Assistance Technical Assistance
Source of Funding / Amount
TA 9471-IND: Capacity Building of the Aid Accounts and Audit Division of the Ministry of Finance
Technical Assistance Special Fund US$ 725,000.00
Strategic Agendas Inclusive economic growth
Drivers of Change Governance and capacity development
Knowledge solutions
Sector / Subsector

Information and communication technology / ICT strategy and policy, and capacity development

Gender Equity and Mainstreaming No gender elements
Description The proposed Knowledge and Support Technical Assistance (KSTA) is intended to assist the Aid Accounts and Audit Division (AAAD), Department of Economic Affairs (DEA) under the Ministry of Finance (MOF), in strengthening its institutional capacity by streamlining public debt management and funds flow operations.The proposed TA aims to assist in system re-engineering, upgrade of IT infrastructure and automation of work process related to external debt management; specialized trainings for AAAD officials; capacity building and training of various stakeholders for better fund flows and loan covenant compliance; and study of existing fund flow mechanism and identify ways to expedite and improved fund flow mechanism.
Project Rationale and Linkage to Country/Regional Strategy

Presently most of the business processes within government departments are manual with paper-based workflows involving physical handoffs and exchange of documents. There is a need to eliminate this paper-based workflow and instead, send documents electronically to save time and reduce paper handling costs. The changes will promote process efficiencies, reduce errors and avoid unnecessary process delays.

Increased infrastructure investment of the country will also entail a larger portfolio of multilateral and bilateral borrowings and receipt of grants by the government. In this context, one of the key departments requiring an enhanced IT infrastructure is the AAAD. AAAD is responsible for maintaining comprehensive accounts of all the loans and grants obtained by the government from all external (multilateral and bilateral) funding sources.

To streamline AAAD's financial transaction activities and achieve higher efficiency in day-to-day operations, the TA aims to: Modernize the IT systems for debt management: A new integrated computerized system (ICS) will be developed, and tailor-made for AAAD operations; Conduct capacity Building activities for AAAD: One workshop each on updated training manual and audit compliance for various stakeholders in the government will be conducted. One international study tour for AAAD officials will be conducted to understand the best practices in debt management; Redesign functional work flow document. This document will provide all the day-to-day processes being used by AAAD in detail; Study the existing fund flow mechanism. The study report aims to assess lengthy procedures and explore modalities through which EAP fund flow mechanisms can be rationalized without violating the governments procedural guidelines in substance.

Impact Government budgetary administration system digitally and economically strengthened.
Project Outcome
Description of Outcome Capacity of AAAD in managing business processes and funds flow for Externally Aided Projects (EAPs) increased.
Progress Toward Outcome

Expression of interest (EOI) for recruitment of a Project Advisory cum Supervisory Consultant PASC was advertised at ADB website on 9 February 2018 with a deadline until 19 March 2018.

Request for Proposal (RFP) will be issued to the short listed firms, once government concurrence is obtained.

Implementation Progress
Description of Project Outputs

1. IT systems for debt management modernized

2. Capacity Building activities for AAAD conducted.

3. Functional work flow document of AAAD redesigned

4. Study on existing fund flow mechanism prepared

Status of Implementation Progress (Outputs, Activities, and Issues)
Geographical Location Nation-wide
Summary of Environmental and Social Aspects
Environmental Aspects
Involuntary Resettlement
Indigenous Peoples
Stakeholder Communication, Participation, and Consultation
During Project Design
During Project Implementation
Business Opportunities
Consulting Services

Project Advisory Consultancy (PAC)

System Integrator for implementation and maintenance of Integrated Computerized System (ICS)

Procurement Not applicable
Responsible ADB Officer Sarkar, Krishnendu B.
Responsible ADB Department South Asia Department
Responsible ADB Division India Resident Mission
Executing Agencies
Ministry of Finance (Aid Accounts & Audit Division)
5th Floor, B Wing, Janpath Bhawan
Janpath, New Delhi 110 001
India
Timetable
Concept Clearance 17 Aug 2017
Fact Finding -
MRM -
Approval 15 Dec 2017
Last Review Mission -
Last PDS Update 27 Mar 2018

TA 9471-IND

Milestones
Approval Signing Date Effectivity Date Closing
Original Revised Actual
15 Dec 2017 02 Feb 2018 02 Feb 2018 31 Dec 2020 - -
Financing Plan/TA Utilization Cumulative Disbursements
ADB Cofinancing Counterpart Total Date Amount
Gov Beneficiaries Project Sponsor Others
725,000.00 0.00 0.00 0.00 0.00 0.00 725,000.00 15 Dec 2017 8,163.15

Project Data Sheets (PDS) contain summary information on the project or program. Because the PDS is a work in progress, some information may not be included in its initial version but will be added as it becomes available. Information about proposed projects is tentative and indicative.

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Safeguard Documents See also: Safeguards

Safeguard documents provided at the time of project/facility approval may also be found in the list of linked documents provided with the Report and Recommendation of the President.

None currently available.

Evaluation Documents See also: Independent Evaluation

None currently available.

Related Publications

None currently available.


The Public Communications Policy (PCP) establishes the disclosure requirements for documents and information ADB produces or requires to be produced in its operations to facilitate stakeholder participation in ADB's decision-making. For more information, refer to the Safeguard Policy Statement, Operations Manual F1, and Operations Manual L3.

Requests for information may also be directed to the InfoUnit.

Tenders

Tender Title Type Status Posting Date Deadline
System Integrator Firm - Consulting Closed 03 Jul 2018 11 Aug 2018
Capacity Building of the Aid Accounts and Audit Division of the Ministry of Finance Firm - Consulting Closed 08 Feb 2018 19 Mar 2018

Contracts Awarded

No contracts awarded for this project were found

Procurement Plan

None currently available.