The proposed Knowledge and Support Technical Assistance (KSTA) is intended to assist the Aid Accounts and Audit Division (AAAD), Department of Economic Affairs (DEA) under the Ministry of Finance (MOF), in strengthening its institutional capacity by streamlining public debt management and funds flow operations.The proposed TA aims to assist in system re-engineering, upgrade of IT infrastructure and automation of work process related to external debt management; specialized trainings for AAAD officials; capacity building and training of various stakeholders for better fund flows and loan covenant compliance; and study of existing fund flow mechanism and identify ways to expedite and improved fund flow mechanism.
|Project Name||Capacity Building of the Aid Accounts and Audit Division of the Ministry of Finance|
|Project Type / Modality of Assistance||Technical Assistance
|Source of Funding / Amount||
|Strategic Agendas||Inclusive economic growth
|Drivers of Change||Governance and capacity development
|Sector / Subsector||
Information and communication technology / ICT strategy and policy, and capacity development
|Gender Equity and Mainstreaming||No gender elements|
|Description||The proposed Knowledge and Support Technical Assistance (KSTA) is intended to assist the Aid Accounts and Audit Division (AAAD), Department of Economic Affairs (DEA) under the Ministry of Finance (MOF), in strengthening its institutional capacity by streamlining public debt management and funds flow operations.The proposed TA aims to assist in system re-engineering, upgrade of IT infrastructure and automation of work process related to external debt management; specialized trainings for AAAD officials; capacity building and training of various stakeholders for better fund flows and loan covenant compliance; and study of existing fund flow mechanism and identify ways to expedite and improved fund flow mechanism.|
|Project Rationale and Linkage to Country/Regional Strategy||
Presently most of the business processes within government departments are manual with paper-based workflows involving physical handoffs and exchange of documents. There is a need to eliminate this paper-based workflow and instead, send documents electronically to save time and reduce paper handling costs. The changes will promote process efficiencies, reduce errors and avoid unnecessary process delays.
Increased infrastructure investment of the country will also entail a larger portfolio of multilateral and bilateral borrowings and receipt of grants by the government. In this context, one of the key departments requiring an enhanced IT infrastructure is the AAAD. AAAD is responsible for maintaining comprehensive accounts of all the loans and grants obtained by the government from all external (multilateral and bilateral) funding sources.
To streamline AAAD's financial transaction activities and achieve higher efficiency in day-to-day operations, the TA aims to: Modernize the IT systems for debt management: A new integrated computerized system (ICS) will be developed, and tailor-made for AAAD operations; Conduct capacity Building activities for AAAD: One workshop each on updated training manual and audit compliance for various stakeholders in the government will be conducted. One international study tour for AAAD officials will be conducted to understand the best practices in debt management; Redesign functional work flow document. This document will provide all the day-to-day processes being used by AAAD in detail; Study the existing fund flow mechanism. The study report aims to assess lengthy procedures and explore modalities through which EAP fund flow mechanisms can be rationalized without violating the governments procedural guidelines in substance.
|Impact||Government budgetary administration system digitally and economically strengthened.|
|Description of Outcome||Capacity of AAAD in managing business processes and funds flow for Externally Aided Projects (EAPs) increased.|
|Progress Toward Outcome||
Expression of interest (EOI) for recruitment of a Project Advisory cum Supervisory Consultant PASC was advertised at ADB website on 9 February 2018 with a deadline until 19 March 2018.
Request for Proposal (RFP) will be issued to the short listed firms, once government concurrence is obtained.
|Description of Project Outputs||
1. IT systems for debt management modernized
2. Capacity Building activities for AAAD conducted.
3. Functional work flow document of AAAD redesigned
4. Study on existing fund flow mechanism prepared
|Status of Implementation Progress (Outputs, Activities, and Issues)|
|Summary of Environmental and Social Aspects|
|Stakeholder Communication, Participation, and Consultation|
|During Project Design|
|During Project Implementation|
Project Advisory Consultancy (PAC)
System Integrator for implementation and maintenance of Integrated Computerized System (ICS)
|Responsible ADB Officer||Sarkar, Krishnendu B.|
|Responsible ADB Department||South Asia Department|
|Responsible ADB Division||India Resident Mission|
Ministry of Finance (Aid Accounts & Audit Division)
5th Floor, B Wing, Janpath Bhawan
Janpath, New Delhi 110 001
|Concept Clearance||17 Aug 2017|
|Approval||15 Dec 2017|
|Last Review Mission||-|
|Last PDS Update||27 Mar 2018|
|Approval||Signing Date||Effectivity Date||Closing|
|15 Dec 2017||02 Feb 2018||02 Feb 2018||31 Dec 2020||-||-|
|Financing Plan/TA Utilization||Cumulative Disbursements|
|725,000.00||0.00||0.00||0.00||0.00||0.00||725,000.00||15 Dec 2017||8,100.00|
Project Data Sheets (PDS) contain summary information on the project or program. Because the PDS is a work in progress, some information may not be included in its initial version but will be added as it becomes available. Information about proposed projects is tentative and indicative.
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|Title||Document Type||Document Date|
|Capacity Building of Aid Accounts and Audit Division of Ministry of Finance: Technical Assistance Report||Technical Assistance Reports||Dec 2017|
Safeguard Documents See also: Safeguards
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