The proposed Knowledge and Support Technical Assistance (KSTA) is intended to assist the Aid Accounts and Audit Division (AAAD), Department of Economic Affairs (DEA) under the Ministry of Finance (MOF), in strengthening its institutional capacity by streamlining public debt management and funds flow operations.The proposed TA aims to assist in system re-engineering, upgrade of IT infrastructure and automation of work process related to external debt management; specialized trainings for AAAD officials; capacity building and training of various stakeholders for better fund flows and loan covenant compliance; and study of existing fund flow mechanism and identify ways to expedite and improved fund flow mechanism.
|Project Name||Capacity Building of the Aid Accounts and Audit Division of the Ministry of Finance|
|Project Type / Modality of Assistance||Technical Assistance
|Source of Funding / Amount||
|Strategic Agendas||Inclusive economic growth
|Drivers of Change||Governance and capacity development
|Sector / Subsector||
Information and communication technology / ICT strategy and policy, and capacity development
|Gender Equity and Mainstreaming||No gender elements|
|Description||The proposed Knowledge and Support Technical Assistance (KSTA) is intended to assist the Aid Accounts and Audit Division (AAAD), Department of Economic Affairs (DEA) under the Ministry of Finance (MOF), in strengthening its institutional capacity by streamlining public debt management and funds flow operations.The proposed TA aims to assist in system re-engineering, upgrade of IT infrastructure and automation of work process related to external debt management; specialized trainings for AAAD officials; capacity building and training of various stakeholders for better fund flows and loan covenant compliance; and study of existing fund flow mechanism and identify ways to expedite and improved fund flow mechanism.|
|Project Rationale and Linkage to Country/Regional Strategy||
Presently most of the business processes within government departments are manual with paper-based workflows involving physical handoffs and exchange of documents. There is a need to eliminate this paper-based workflow and instead, send documents electronically to save time and reduce paper handling costs. The changes will promote process efficiencies, reduce errors and avoid unnecessary process delays.
Increased infrastructure investment of the country will also entail a larger portfolio of multilateral and bilateral borrowings and receipt of grants by the government. In this context, one of the key departments requiring an enhanced IT infrastructure is the AAAD. AAAD is responsible for maintaining comprehensive accounts of all the loans and grants obtained by the government from all external (multilateral and bilateral) funding sources.
To streamline AAAD's financial transaction activities and achieve higher efficiency in day-to-day operations, the TA aims to: Modernize the IT systems for debt management: A new integrated computerized system (ICS) will be developed, and tailor-made for AAAD operations; Conduct capacity Building activities for AAAD: One workshop each on updated training manual and audit compliance for various stakeholders in the government will be conducted. One international study tour for AAAD officials will be conducted to understand the best practices in debt management; Redesign functional work flow document. This document will provide all the day-to-day processes being used by AAAD in detail; Study the existing fund flow mechanism. The study report aims to assess lengthy procedures and explore modalities through which EAP fund flow mechanisms can be rationalized without violating the governments procedural guidelines in substance.
|Impact||Government budgetary administration system digitally and economically strengthened.|
|Description of Outcome||Capacity of AAAD in managing business processes and funds flow for Externally Aided Projects (EAPs) increased.|
|Progress Toward Outcome||
a) Project Advisory cum Supervision Consultant (PASC) is on board w.e.f 11 June 2018.
b) Individual consultant is on board w.e.f 16 July 2018.
c) Relevant procurement under the TA completed.
d) Expression of Interest for System Integrator (SI) was floated on 3 July 2018 and closed on 14 August 2018 (including 10 days of extension for obtaining better response). The evaluation of EOIs and preparation of RFP is under process and is likely to be issued within 1 week of October 2018.
|Description of Project Outputs||
1. IT systems for debt management modernized
2. Capacity Building activities for AAAD conducted.
3. Functional work flow document of AAAD redesigned
4. Study on existing fund flow mechanism prepared
|Status of Implementation Progress (Outputs, Activities, and Issues)|
|Summary of Environmental and Social Aspects|
|Stakeholder Communication, Participation, and Consultation|
|During Project Design|
|During Project Implementation|
Project Advisory Consultancy (PAC)
System Integrator for implementation and maintenance of Integrated Computerized System (ICS)
|Responsible ADB Officer||Sarkar, Krishnendu B.|
|Responsible ADB Department||South Asia Department|
|Responsible ADB Division||India Resident Mission|
Ministry of Finance (Aid Accounts & Audit Division)
5th Floor, B Wing, Janpath Bhawan
Janpath, New Delhi 110 001
|Concept Clearance||17 Aug 2017|
|Approval||15 Dec 2017|
|Last Review Mission||-|
|Last PDS Update||27 Sep 2018|
|Approval||Signing Date||Effectivity Date||Closing|
|15 Dec 2017||02 Feb 2018||02 Feb 2018||31 Dec 2020||-||-|
|Financing Plan/TA Utilization||Cumulative Disbursements|
|725,000.00||0.00||0.00||0.00||0.00||0.00||725,000.00||15 Dec 2017||24,131.15|
Project Data Sheets (PDS) contain summary information on the project or program. Because the PDS is a work in progress, some information may not be included in its initial version but will be added as it becomes available. Information about proposed projects is tentative and indicative.
The Public Communications Policy (PCP) recognizes that transparency and accountability are essential to development effectiveness. It establishes the disclosure requirements for documents and information ADB produces or requires to be produced.
The Accountability Mechanism provides a forum where people adversely affected by ADB-assisted projects can voice and seek solutions to their problems and report alleged noncompliance of ADB's operational policies and procedures.
In preparing any country program or strategy, financing any project, or by making any designation of, or reference to, a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area.
|Title||Document Type||Document Date|
|Capacity Building of the Aid Accounts and Audit Division of the Ministry of Finance: Project Data Sheet (हिन्दी)||Translated PDS||Mar 2018|
|Capacity Building of Aid Accounts and Audit Division of Ministry of Finance: Technical Assistance Report||Technical Assistance Reports||Dec 2017|
Safeguard Documents See also: Safeguards
Safeguard documents provided at the time of project/facility approval may also be found in the list of linked documents provided with the Report and Recommendation of the President.
None currently available.
Evaluation Documents See also: Independent Evaluation
None currently available.
None currently available.
The Public Communications Policy (PCP) establishes the disclosure requirements for documents and information ADB produces or requires to be produced in its operations to facilitate stakeholder participation in ADB's decision-making. For more information, refer to the Safeguard Policy Statement, Operations Manual F1, and Operations Manual L3.
Requests for information may also be directed to the InfoUnit.
|Tender Title||Type||Status||Posting Date||Deadline|
|System Integrator||Firm - Consulting||Closed||03 Jul 2018||11 Aug 2018|
|Capacity Building of the Aid Accounts and Audit Division of the Ministry of Finance||Firm - Consulting||Closed||08 Feb 2018||19 Mar 2018|
No contracts awarded for this project were found
None currently available.