Sri Lanka: Capacity Development for Project Implementation

Sovereign Project | 47121-002 Status: Closed

The proposed TA will provide direct support for project management and administration to the government staff undertaking ADB funded projects. The TA will be phased, with water sector projects selected as pilot projects. The TA is also expected to deliver (i) a project management system incorporating IT tools for the water sector projects (ii) technical support for water sector projects' planning and implementation such as non-revenue water (NRW) reduction technical support; and (iii) a set of training courses for project management and contract management for education, energy, transport, and water sectors.

Project Details

Project Officer
Miyao, Taisuke South Asia Department Request for information
Country
  • Sri Lanka
Modality
  • Technical Assistance
Sector
  • Education
  • Energy
  • Transport
  • Water and other urban infrastructure and services
 
Project Name Capacity Development for Project Implementation
Project Number 47121-002
Country Sri Lanka
Project Status Closed
Project Type / Modality of Assistance Technical Assistance
Source of Funding / Amount
TA 8562-SRI: Capacity Development for Project Implementation
Technical Assistance Special Fund US$ 500,000.00
Strategic Agendas Inclusive economic growth
Drivers of Change Governance and capacity development
Knowledge solutions
Sector / Subsector

Education - Education sector development

Energy - Electricity transmission and distribution

Transport - Road transport (non-urban) - Urban roads and traffic management

Water and other urban infrastructure and services - Urban sanitation - Urban water supply

Gender Equity and Mainstreaming No gender elements
Description The proposed TA will provide direct support for project management and administration to the government staff undertaking ADB funded projects. The TA will be phased, with water sector projects selected as pilot projects. The TA is also expected to deliver (i) a project management system incorporating IT tools for the water sector projects (ii) technical support for water sector projects' planning and implementation such as non-revenue water (NRW) reduction technical support; and (iii) a set of training courses for project management and contract management for education, energy, transport, and water sectors.
Project Rationale and Linkage to Country/Regional Strategy ADB's portfolio in Sri Lanka comprises primarily urban water, energy, transport and education sector support. These sectors contribute to 84% of ADB's ongoing lending. For these projects, the government sets ambitious completion deadlines. The complex nature of the projects' physical components calls for enhanced project management capacity of government staff. It is important for these projects to establish effective project management capacity supported by efficient information technology (IT) based systems. Robust IT tools are also useful to ensure better information sharing among the government agencies and the development partners. Capacity enhancement for contract management is a key factor for overall project management capacity improvement.
Impact Enhanced operational effectiveness of ADB projects in Sri Lanka.

Project Outcome

Description of Outcome Improved implementation of ADB projects in Sri Lanka, with specialized technical support to NRW program.
Progress Toward Outcome Specialized technical support to NRW program has been completed, the project was supported by providing two national technical experts.
Implementation Progress
Description of Project Outputs

1. Enhanced knowledge of PMU staff in project management.

2. Project management staff in the water sector apply best project management practices supported with IT tools.

3. NWSDB staff is equipped with Improved technical skills for the NRW reduction program.

Status of Implementation Progress (Outputs, Activities, and Issues)

1. ADB conducted 35 training programs using 63 training days on (a) project and contract management; (b) claims management and dispute resolution; (c) issues on insurance in project management; (d) use of GPMCM; (e) bid evaluation; (vi) tender document preparation; (f) quality control and assurance in project management; (g) recruitment of consultants under ADB guidelines; and (h) managing for development results and key performance indicators. Additionally, under this TA, ADB prepared and delivered 500 copies of printed Guide to Project and Contract Management (GPMCM) to the Ministry of Finance.

2. IT need assessment was completed in consultation with government project management officers of the PMUs and in coordination with Information and Communication Technology Agency (ICTA). The IT system developer was contracted to develop a project and contract management IT system based on MS Project Server in MS SharePoint platform. The selection of the IT system developer was completed by the Ministry of City Planning and Water Supply (MCPWS) and the contract was entered into with the supplier by the MCPWS.ADB also conducted 23 project management IT tools related trainings and on the job training programs which represent 54 training days. The installations of server hardware and software equipment, Project Professional and providing Client Access Licenses (CALs) completed in 2016. The IT system developer completed the customization of project management IT tools and development of Project and Contract Management IT System based on the System Requirements Specification (SRS) agreed with the international consultant under the CDTA. The installation and pilot run of the IT system developed was carried out at the project offices of the Greater Colombo Water and Waste Water Management Improvement Investment Program and the Colombo Municipal Council. Subsequently, this IT system was replicated to Dry Zone Urban Water and Sanitation Project and Jaffna Kilinochchi Water Supply and Sanitation Project.

(3) NRW reduction technical support program was prepared, staff trained, and GIS expertise provided by the consultants. The final report on updating GIS data and completing GIS maps to facilitate NRW reduction program financed by ADB under Loan: 2947, 2948, 3029 and 3030, was submitted and accepted by the Project Manager.

Geographical Location

Summary of Environmental and Social Aspects

Environmental Aspects
Involuntary Resettlement
Indigenous Peoples
Stakeholder Communication, Participation, and Consultation
During Project Design The processing team had detailed discussions with the relevant officers of NWSDB, CEB, RDA, ERD , NPD and DPMM in preparing the concept paper.The changes such as reduction of the TA amount from original amount of $750,000 to $ 500,000 and scaling down of activities accordingly were fully discussed with these stake holders.Additionally input from the project specialists responsible for water sector projects were fully considered in structuring the Concept paper and their concerns were fully incorporated.
During Project Implementation The team managing the TA together with consultants and the stakeholder representatives from the Ministry of Urban Development and Water Supply and Drainage and the officers from National Water Supply and Drainage Board have had monthly progress review meetings in the past. The recommendations made by the stakeholders and consultants have been considered well for the implementation of the TA.

Business Opportunities

Consulting Services The TA will be implemented through a team of International and local consultants. The international consultants include a Contract Management Specialist, Project Management Specialist, Hydraulic Network Modeling Specialist, a Hydraulic Modeler. Considering (i) input of experts (ii) timing of engagements, and (iii) multiplicity disciplines of consultants' TOR and their qualification requirements, ADB will engage individual experts in accordance with the ADB's Guidelines on use of consultants (2010, as amended time to time)
Procurement All TA financed goods will be procured in accordance with Procurement Guidelines (2010, as amended from time to time).

Responsible Staff

Responsible ADB Officer Miyao, Taisuke
Responsible ADB Department South Asia Department
Responsible ADB Division Sri Lanka Resident Mission
Executing Agencies
Asian Development Bank
6 ADB Avenue,
Mandaluyong City 1550, Philippines

Timetable

Concept Clearance 02 Oct 2013
Fact Finding 17 Sep 2013 to 20 Sep 2013
MRM -
Approval 10 Dec 2013
Last Review Mission -
Last PDS Update 13 Mar 2017

TA 8562-SRI

Milestones
Approval Signing Date Effectivity Date Closing
Original Revised Actual
10 Dec 2013 20 Jan 2014 20 Jan 2014 30 Jun 2015 31 Dec 2016 -
Financing Plan/TA Utilization Cumulative Disbursements
ADB Cofinancing Counterpart Total Date Amount
Gov Beneficiaries Project Sponsor Others
500,000.00 0.00 54,000.00 0.00 0.00 0.00 554,000.00 10 Dec 2013 470,652.92

Project Data Sheets (PDS) contain summary information on the project or program. Because the PDS is a work in progress, some information may not be included in its initial version but will be added as it becomes available. Information about proposed projects is tentative and indicative.

The Public Communications Policy (PCP) recognizes that transparency and accountability are essential to development effectiveness. It establishes the disclosure requirements for documents and information ADB produces or requires to be produced.

The Accountability Mechanism provides a forum where people adversely affected by ADB-assisted projects can voice and seek solutions to their problems and report alleged noncompliance of ADB's operational policies and procedures.

In preparing any country program or strategy, financing any project, or by making any designation of, or reference to, a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area.

Title Document Type Document Date
Capacity Development for Project Implementation Technical Assistance Reports Dec 2013

Safeguard Documents See also: Safeguards

Safeguard documents provided at the time of project/facility approval may also be found in the list of linked documents provided with the Report and Recommendation of the President.

None currently available.

Evaluation Documents See also: Independent Evaluation

None currently available.

Related Publications

None currently available.


The Public Communications Policy (PCP) establishes the disclosure requirements for documents and information ADB produces or requires to be produced in its operations to facilitate stakeholder participation in ADB's decision-making. For more information, refer to the Safeguard Policy Statement, Operations Manual F1, and Operations Manual L3.

Requests for information may also be directed to the InfoUnit.

Tenders

No tenders for this project were found.

Contracts Awarded

No contracts awarded for this project were found

Procurement Plan

None currently available.