47157-001: Implementation of Civil Service Reform Plan | Asian Development Bank

Viet Nam: Implementation of Civil Service Reform Plan

Sovereign (Public) Project | 47157-001 Status: Closed

The TA is to support the implementation of the Government's Plan issued on 18 October 2012 on reforming the public services and strengthening civil servants. Specifically, the TA is to support the development and implementation of a standardized system for job analysis, job descriptions, and qualification standards system (competencies framework) in government agencies.

Project Details

Project Officer
Dao Viet, Dung Southeast Asia Department Request for information
Country
  • Viet Nam
Modality
  • Technical Assistance
Sector
  • Public sector management
 
Project Name Implementation of Civil Service Reform Plan
Project Number 47157-001
Country Viet Nam
Project Status Closed
Project Type / Modality of Assistance Technical Assistance
Source of Funding / Amount
TA 8726-VIE: Implementation of Civil Service Reform Plan
Japan Fund for Poverty Reduction US$ 1.00 million
Strategic Agendas Inclusive economic growth
Drivers of Change Gender Equity and Mainstreaming
Governance and capacity development
Knowledge solutions
Partnerships
Sector / Subsector

Public sector management / Public administration

Gender Equity and Mainstreaming Some gender elements
Description The TA is to support the implementation of the Government's Plan issued on 18 October 2012 on reforming the public services and strengthening civil servants. Specifically, the TA is to support the development and implementation of a standardized system for job analysis, job descriptions, and qualification standards system (competencies framework) in government agencies.
Project Rationale and Linkage to Country/Regional Strategy

As Viet Nam is entering into the new 10 year period as a _middle income country,_ there are new set of challenges the country needs to deal with. In a dynamic and fast changing environment, enhancing Viet Nam's competitiveness is vital but also a challenge. Adaptation to a fast changing environment requires a diverse range of active Government interventions, from appropriate and enabling policy frameworks and effective regulatory mechanisms, to provision of efficient infrastructure and the effective delivery of public services.

A more efficient, effective and ethical bureaucracy is essential for the country to manage sustainable growth in the medium to long-term. As directing and leading the new development path, the whole government machinery should move from _input-based_ forward to focus on accountability and results- oriented management. The key driving for change is centered on civil service reform as the quality of the policies, the effectiveness of the enforcement all depend on the performance and accountability of the civil servants.

Institutional reform, including civil service reform is regarded as one of three breakthrough in the socio-economic development Strategy from 2011-2020. To this end, the Government issued on 18 October 2012 a Plan to step up the improving public services and strengthening civil servants in medium term from 2012 to 2015. The plan lists out key tasks to be delivered including conducting job description across sector and improving recruitment policy and practices.

Impact Quality of HRM in government agencies improved
Project Outcome
Description of Outcome Integrated HRM in government agencies implemented
Progress Toward Outcome

The TA has supported the Ministry of Home Affairs (MoHA) to successfully carry out the following activities and achieved the project's outcome:

- Job position proposals of all provinces and ministries of Vietnam were approved as against the original target of introducing new policy in 6 agencies;

- Job descriptions, competency framework applied in almost all government agencies in Vung Tau, Quang Tri provinces, and some in Quang Ninh province;

- Job descriptions, competency framework applied in almost all agencies in MONRE.

Implementation Progress
Description of Project Outputs

Standardized system for job analysis and job descriptions without gender discrimination

Competency frameworks (qualification standards) by grades and managerial positions

Guidelines on performance evaluation procedures

Dissemination of lessons learned and good practices for change management

Status of Implementation Progress (Outputs, Activities, and Issues)

The project has achieved its outputs and completed following activities:

Output 1: Standardized system for job analysis and job descriptions without gender discrimination

- A model for conducting job analysis and preparing job descriptions developed through piloting in three provinces of Quang Ninh, Quang Tri, and Vung Tau, and in one ministry of MONRE;

- Handbook on methodology and techniques for conducting functional job analysis and preparing job descriptions applied;

- Total 25 training workshops on job analysis, job descriptions and competency framework conducted for 1788 participants (36.5% are female) in the Government agencies around Vietnam;

- Out of 1788 participants attended training workshops, around 50% are human resource officials. They are the ones who trained and guided other managers and officials in their agencies to do job analysis and job descriptions;

- E-learning course on the techniques for conducting job analysis and preparing job description were designed and posted on MOHA's website.

Output 2: Competency frameworks (qualification standards) by grades and managerial positions

- The Results of the comprehensive research to investigate the required competencies and proficiency levels for each managerial position for Vietnam civil servants have been incorporated into the Draft of the new Government Decree on criteria for managerial positions of civil servants in Vietnam;

- The managerial competency framework for the head of department position (at both provincial and district levels) in Quang Tri has been developed, agreed and applied in the province;

- The managerial competency framework for all managerial positions of the Institute of Remote Sensing of MONRE has been developed, agreed and applied by the Institute;

- The managerial competency framework for senior management positions in Quang Tri has been developed, agreed and applied in the province;

- The practical manual on application of competency framework for effective management of public employees have been developed;

- E-learning course on competency framework development were designed and posted on MOHA's website;

- Roadmap for HRIS (HRIS report) developed.

Output 3: Guidelines on performance evaluation procedures

- Performance Appraisal policy for public servants (sample policy) for Quang Tri and Vung Tau provinces have been completed and used;

- Results-based Performance Appraisal policy for the Institute of Remote Sensing of MONRE have been developed and applied;

- Results-based performance Appraisal policy for whole MONRE has been developed and applied;

- Lessons learned from performance appraisal practices have been incorporated into the modifications of the Government No 56 on performance management in the public sector in Vietnam;

- The practical manual on application of result based performance management for the public sector in Vietnam have been developed;

- E-learning for the module have been developed and posted on MOHA's website.

Output 4: Dissemination of lessons learned and good practices for change management

- Advocacy and replication strategies have been developed and implemented;

- Experiences, lessons learned and tools of the Project continue to be expanded and applied in other agencies across Vietnam;

- E-learning for three modules: Job analysis, competency framework; performance management on the MOHA WEBSITE

- Project s film which highlighted TA s achievements completed ;

- Project s book (Civil Service Reform in Vietnam: Perspectives and Practical Lessons) completed. This book has been shared with government agencies of 63 provinces.

Geographical Location
Summary of Environmental and Social Aspects
Environmental Aspects
Involuntary Resettlement
Indigenous Peoples
Stakeholder Communication, Participation, and Consultation
During Project Design Given its wide impact, during the TA processing, in-dept consultations with key stakeholders were conducted, particularly with Ministry of Home Affairs, the Ministry of Natural Resources and Environment, Quang Ninh Provincial Peoples Committee and other agencies.
During Project Implementation Close consultations with key stakeholders , particularly with Ministry of Home Affairs, the Ministry of Natural Resources and Environment, Quang Ninh Provincial Peoples Committee and other agencies have been conducted through discussion meeting, consultation workshops and also survey.
Business Opportunities
Consulting Services

A. Individual-Based Recruitment: A total of 11 person-months of services from international consultants will be recruited on an individual basis.

1. Job Design and Competency Development expert/ Co-team leader (international, 5.5 person-months, intermittent)

2. Performance Management Expert (international, 3.5 person-months, intermittent)

3. Expert on HRIS (international, 2 person-months, intermittent)

B. Firm-Based Recruitment: A consulting team of 8 national consultants (totaling 70 person-months of services) will be recruited on a firm basis using quality-based selection criteria. The team includes

1. Human resource management expert and team leader (a national, intermittent, 12.5 person-months)

2. Human resource management experts (3 consultants, national, intermittent, 10 person-months each)

3. Communication expert (a national, intermittent, 5.5 person-months)

4. Human resource management research and survey expert (a national, intermittent, 4.5 person-months)

5. Information technology expert (a national, intermittent, 3.5 person-months)

6. Translator and project facilitator (a national, intermittent, 14 person-months).

Procurement Selective office equipment procured by the national consulting firm.
Responsible ADB Officer Dao Viet, Dung
Responsible ADB Department Southeast Asia Department
Responsible ADB Division Viet Nam Resident Mission
Executing Agencies
Ministry of Home Affairs
37 Nguyen Binh Khiem Street
Hanoi, Vietnam
Timetable
Concept Clearance 03 Dec 2013
Fact Finding 24 Sep 2013 to 24 Sep 2013
MRM -
Approval 23 Sep 2014
Last Review Mission -
Last PDS Update 24 Jan 2018

TA 8726-VIE

Milestones
Approval Signing Date Effectivity Date Closing
Original Revised Actual
23 Sep 2014 05 Mar 2015 05 Mar 2015 31 Aug 2016 31 Aug 2017 -
Financing Plan/TA Utilization Cumulative Disbursements
ADB Cofinancing Counterpart Total Date Amount
Gov Beneficiaries Project Sponsor Others
0.00 1,000,000.00 250,000.00 0.00 0.00 0.00 1,250,000.00 23 Sep 2014 947,713.57

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Safeguard Documents See also: Safeguards

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None currently available.

Evaluation Documents See also: Independent Evaluation

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Related Publications

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Tenders

No tenders for this project were found.

Contracts Awarded

Contract Title Approval Number Contract Date Contractor Contractor Address Executing Agency Contract Description Total Contract Amount (US$) Contract Amount Financed by ADB (US$)
Capacity Development Technical Assistance 8726 30 Mar 2015 Transformation and Change Management Consulting Co (Viet Nam) No. 18 Alley, 12/21 Dao Tan Street, Cong Ba Dinh District, Hanoi, Viet Nam Ministry of Home Affairs 393116

Procurement Plan

None currently available.