Indonesia: Aligning Asian Development Bank and Country Systems for Improved Project Performance
The proposed TA is innovative in its approach to improve project performance through (i) promoting the use of CSS at the agency level as the pilot after conducting equivalence and acceptability assessment, and propose gaps filling measure, (ii) initiating the use of the new risk based approach to adopt country procurement systems, and (iii) improving alignment between ADB and government business processes for project preparation and start up.
Southeast Asia Department
Request for information
- Public sector management
|Project Name||Aligning Asian Development Bank and Country Systems for Improved Project Performance|
|Project Type / Modality of Assistance||Technical Assistance
|Source of Funding / Amount||
|Strategic Agendas||Inclusive economic growth
|Drivers of Change||Governance and capacity development
|Sector / Subsector||
Public sector management / Decentralization - Public administration
|Gender Equity and Mainstreaming|
|Description||The proposed TA is innovative in its approach to improve project performance through (i) promoting the use of CSS at the agency level as the pilot after conducting equivalence and acceptability assessment, and propose gaps filling measure, (ii) initiating the use of the new risk based approach to adopt country procurement systems, and (iii) improving alignment between ADB and government business processes for project preparation and start up.|
|Project Rationale and Linkage to Country/Regional Strategy||Improving coordination and harmonization of ADB and government project preparation and implementation processes and procedures will improve project readiness and quality at entry, enhance performance during administration, and increase development effectiveness of ADB projects. Safeguards and procurement present two of the greatest challenges for project preparation and implementation. The use of country systems for safeguards and procurement harmonization for ADB-financed projects provides a strategic measure to achieve smoother and more expedient project preparation and implementation. Greater alignment of ADB and government project procedures and cycles will improve preparation efficiency and the timely ability to meet project readiness criteria as well as accelerate project approvals and start-up activities, leading to improved implementation and greater development impact.|
|Impact||Greater efficiency and effectiveness in preparing and implementing ADB-financed infrastructure projects in Indonesia|
|Description of Outcome||Increased alignment of ADB and government systems procedures to prepare and implement projects|
|Progress Toward Outcome||The TA is closed as of 30 September 2018. Concluding Workshop of the TA has been conducted to show and discuss the achievements, lessons, overall benefits of the TA with participants from various government institutions and development partners. The workshop is chaired by Director of Multilateral Funding Bappenas.|
|Description of Project Outputs||
Country Safeguard Systems
Improved Project Readiness and Start-up
|Status of Implementation Progress (Outputs, Activities, and Issues)||
Output 1: Safeguards. All activities under this output have been completed and endorsed by Bappenas and PLN: (i) equivalence assessments; (ii) acceptability assessments; and (iii) final gap-filling measures/action plan. The TA conducted seven stakeholder consultations in four cities from November 2017 to mid-January 2018 jointly organized with PLN and supported by BAPPENAS; additional assessment on acceptability particularly and finalizing background report for PLN use of CSS. The Mission from HQ was in Jakarta from June 25-29 to meet with KLH, BPN, PLN and Bappenas to confirm the findings and finalize the action plan. The wrap meeting was organized by Bappenas on June 29. Two days consultation with CSOs/NGOs and interests groups was conducted chaired by Bappenas on July 6 and 9, to share and discuss the draft final findings and action plan after addressing all relevant stakeholder comments including from CSOs/NGOs. The documents for discussion was shared with invitees and participants on June 22 and during the consultations. Summary consultations prepared and disclosed on ADB website.
Output 2: Procurement. The output has been mostly achieved: (i) country procurement risk assessment was completed. ADB will provide additional assistance to update the assessment following ADB and Government's new procurement frameworks; (ii) NCB master bidding document was endorsed by ADB and used in ADB-financed project in Ministry of Education and Culture and BPKP; (iii) draft standard bidding documents (SBD) of procurement of works (small and large contract) and procurement of design and build contract for international competitive bidding (ICB) for the country have been completed. ADB will provide additional assistance to update the SBD following ADB and Government's new procurement frameworks; and (iv) national e-procurement system (SPSE) for international consulting services and selection was completed and has been applied to support the implementation of ADB-financed projects in Ministry of Public Works and Housing (MPWH). The system will be adopted by the Government for its international bidding process.
Output 3: Readiness Criteria. The targeted performance of output 3 was achieved in Q2-2018. The key deliverable, project preparation manual for GoI and ADB project proponents, was launched in the Country Portfolio Review Meeting (CPRM) in April 2018. The manual covers recommendations for optimizing ADB and Government procedures and project processing and start-up schedules.
Output 4: Capacity development. This output is integrated as a part of the major aspects in the project (project readiness, procurement, and safeguard).
|Summary of Environmental and Social Aspects|
|Stakeholder Communication, Participation, and Consultation|
|During Project Design||Project design and objective were agreed upon amongst the respective stakeholders during consultation and coordination meetings led by the National Development Planning Agency (Bappenas).|
|During Project Implementation||Coordination meetings, Focus groups discussion, workshops have been conducted with the participating agencies, KLH, BPN and Bappenas during the preparation of initial background assessment. After that since November 2017 up to now, there have been series of consultations organized and conducted, including with CSOs/NGOs|
The following consultancy services are recruited to support the TA:
1. Safeguard Specialist (National Expert)
2. Resettlement and Social Development Specialist
3. Environment/AMDAL Safeguard Specialist
4. Legal Land and Resettlement Specialist
5. Legal Environment Specialist
6. Public Procurement Specialist
7. Project Information System Developer
8. System Architecture & Analysis Consultant
9. System Integration Developer
10. National Project Management Specialist
11. Public Infrastructure Specialist
1. e-Procurement Specialist
2. International Project Management Specialist
|Responsible ADB Officer||Aman-Wooster, Syarifah|
|Responsible ADB Department||Southeast Asia Department|
|Responsible ADB Division||Indonesia Resident Mission|
National Development Planning Agency (BAPPENAS)
Jl. Taman Suropati No. 2
|Concept Clearance||06 Nov 2013|
|Fact Finding||07 Oct 2013 to 06 Nov 2013|
|Approval||10 Dec 2013|
|Last Review Mission||-|
|Last PDS Update||28 Sep 2018|
|Approval||Signing Date||Effectivity Date||Closing|
|10 Dec 2013||19 Jun 2014||19 Jun 2014||30 Jun 2016||30 Sep 2018||-|
|Financing Plan/TA Utilization||Cumulative Disbursements|
|1,500,000.00||0.00||100,000.00||0.00||0.00||0.00||1,600,000.00||07 Sep 2021||1,405,732.65|
Project Data Sheets (PDS) contain summary information on the project or program. Because the PDS is a work in progress, some information may not be included in its initial version but will be added as it becomes available. Information about proposed projects is tentative and indicative.
The Access to Information Policy (AIP) recognizes that transparency and accountability are essential to development effectiveness. It establishes the disclosure requirements for documents and information ADB produces or requires to be produced.
The Accountability Mechanism provides a forum where people adversely affected by ADB-assisted projects can voice and seek solutions to their problems and report alleged noncompliance of ADB's operational policies and procedures.
In preparing any country program or strategy, financing any project, or by making any designation of, or reference to, a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area.
Safeguard Documents See also: Safeguards
Safeguard documents provided at the time of project/facility approval may also be found in the list of linked documents provided with the Report and Recommendation of the President.
None currently available.
Evaluation Documents See also: Independent Evaluation
None currently available.
None currently available.
The Access to Information Policy (AIP) establishes the disclosure requirements for documents and information ADB produces or requires to be produced in its operations to facilitate stakeholder participation in ADB's decision-making. For more information, refer to the Safeguard Policy Statement, Operations Manual F1, and Operations Manual L3.
Requests for information may also be directed to the InfoUnit.
|Tender Title||Type||Status||Posting Date||Deadline|
|Project Management Specialist||Individual - Consulting||Closed||24 Aug 2017||01 Sep 2017|
|Country Safeguard Specialist||Individual - Consulting||Closed||10 Aug 2017||21 Aug 2017|
|Project Cycle Management Resource Person||Individual - Consulting||Closed||04 Aug 2017||10 Aug 2017|
No contracts awarded for this project were found
None currently available.