fbpx 47340-001: Improving Procurement in South Asia | Asian Development Bank

Regional: Improving Procurement in South Asia

Sovereign (Public) Project | 47340-001 Status: Active

Experience from ADB-financed projects across DMCs shows that procurement takes a considerable amount of time and is often a source of delay in project implementation. Common causes of procurement delays are weak implementation capacity, especially in procurement and project management, unfamiliarity with ADB procurement processes and procedures, weak governance system and insufficient monitoring and progress reporting in procurement.

Project Details

Project Officer
Atsushi Kaneko South Asia Department Request for information
Country
  • Regional
Modality
  • Technical Assistance
Sector
  • Energy
 
Project Name Improving Procurement in South Asia
Project Number 47340-001
Country Regional
Bangladesh
Bhutan
India
Maldives
Nepal
Sri Lanka
Project Status Active
Project Type / Modality of Assistance Technical Assistance
Source of Funding / Amount
TA 8555-REG: Improving Procurement in South Asia
Technical Assistance Special Fund US$ 750,000.00
TA 8555-REG: Improving Procurement in South Asia (Supplementary)
Technical Assistance Special Fund US$ 1.50 million
TA 8555-REG: Improving Procurement in South Asia (Supplementary)
Technical Assistance Special Fund US$ 1.50 million
TA 8555-REG: Improving Procurement in South Asia (Supplementary)
Technical Assistance Special Fund US$ 1.25 million
Strategic Agendas Inclusive economic growth
Drivers of Change Governance and capacity development
Sector / Subsector

Agriculture, natural resources and rural development / Irrigation - Water-based natural resources management

Energy / Energy utility services

Transport / Transport policies and institutional development

Water and other urban infrastructure and services / Urban policy, institutional and capacity development

Gender Equity and Mainstreaming No gender elements
Description

Experience from ADB-financed projects across DMCs shows that procurement takes a considerable amount of time and is often a source of delay in project implementation. Common causes of procurement delays are weak implementation capacity, especially in procurement and project management, unfamiliarity with ADB procurement processes and procedures, weak governance system and insufficient monitoring and progress reporting in procurement.

Although reform initiatives supporting procurement reforms have been implemented in several DMCs, a huge task remains to translate these into actual changes in procurement practices, improvements to procurement outcomes and better project implementation. Good organizational practice includes setting specific targets on the performance of the agency's procurement portfolio and continuously monitoring and reporting on the progress and results being achieved. This strategic approach to managing procurement is difficult to adopt without capacity and support and without the right capabilities of and incentives for procurement staff.

ADB carries out procurement capacity assessments of procuring entities during project processing to detect risk areas and adopt suitable risk mitigation measures during project implementation. The underlying causes of weak procurement and implementation capacity, whether they are inherent in the executing (EA) or implementing (IA) agency or in the environment where the agencies operate, are not necessarily dealt with during project processing and project implementation stages. This contributes to significant delays during implementation of the project portfolio.

Project Rationale and Linkage to Country/Regional Strategy

Experience from ADB-financed projects across DMCs shows that procurement takes a considerable amount of time and is often a source of delay in project implementation. Common causes of procurement delays are weak implementation capacity, especially in procurement and project management, unfamiliarity with ADB procurement processes and procedures, weak governance system and insufficient monitoring and progress reporting in procurement.

Although reform initiatives supporting procurement reforms have been implemented in several DMCs, a huge task remains to translate these into actual changes in procurement practices, improvements to procurement outcomes and better project implementation. Good organizational practice includes setting specific targets on the performance of the agency's procurement portfolio and continuously monitoring and reporting on the progress and results being achieved. This strategic approach to managing procurement is difficult to adopt without capacity and support and without the right capabilities of and incentives for procurement staff.

ADB carries out procurement capacity assessments of procuring entities during project processing to detect risk areas and adopt suitable risk mitigation measures during project implementation. The underlying causes of weak procurement and implementation capacity, whether they are inherent in the executing (EA) or implementing (IA) agency or in the environment where the agencies operate, are not necessarily dealt with during project processing and project implementation stages. This contributes to significant delays during implementation of the project portfolio.

The TA will follow a new direct approach that focuses on actively supporting executing agencies (EAs) and implementing agencies (IAs) and other key participants in procurement in the key sectors of ADB assistance. The focus on individual EAs/IAs will allow innovative and focused interventions that can yield immediate results without major legal or institutional reforms. The TA will help facilitate procurement by EAs/IAs by providing hands-on support and direct assistance in key stages of the procurement process followed by EAs/IAs. This practical direct approach will complement other broader efforts and is expected to help improve quality and reduce delays in procurement, leading to project implementation delays.

The EAs/IAs will be determined in consultation with DMC governments and the national public procurement authorities. A partnership approach with the EAs/IAs will be implemented to improve their procurement operations. The lessons learned and results achieved will be shared and replicated in other EAs/IAs. The TA will be demand-driven to ensure ownership and commitment from EAs/IAs. For each country and EA/IA supported through the TA, a procurement monitoring and tracking system will be established and used for monitoring of procurement timelines and results.

Impact Enhanced operational effectiveness of ADB projects in South Asia
Project Outcome
Description of Outcome Improved efficiency and quality of procurement of ADB projects in South Asia
Progress Toward Outcome
Implementation Progress
Description of Project Outputs

Improved procurement process

Strengthened procurement and project management capacity

Status of Implementation Progress (Outputs, Activities, and Issues)

On 6 April 2017, ADB approved an increase in TA amount by $1.25 million to support further efforts and intensified activities to improve procurement quality and efficiency in increasing project disbursements. The TA scope was expanded to enhance TA utility and meet increased demand for services and support to further strengthen procurement and project management capacity.

The TA has been supporting Bangladesh, India, Nepal and Sri Lanka operations by adding capacity in education, energy and transport sectors, and water resource management. Project analyst support is also being provided in sector divisions to enhance project management and procurement capacity.

To date, technical support has been provided to 50 procurement cases in Bangladesh, Bhutan, India, Nepal and Sri Lanka. In strengthening procurement and project management capacity, about 20 procurement and financial management clinics were conducted in Sri Lanka with more than 500 participants trained on ADB procurement, consultant recruitment, financial management, project management and contract management and administration. The TA is currently supported by one international procurement advisor to handle critical procurement packages of priority infrastructure projects in South Asia DMCs. These are supported by 20 national procurement and financial management specialists and project analysts, to meet increased demand for services and support.

Geographical Location Regional
Summary of Environmental and Social Aspects
Environmental Aspects
Involuntary Resettlement
Indigenous Peoples
Stakeholder Communication, Participation, and Consultation
During Project Design
During Project Implementation
Business Opportunities
Consulting Services The TA will require international consultants (estimated 40 person-months) and national consultants (estimated 100 person-months) with skills in procurement, project management and capacity development. Consultants will be recruited as individuals. ADB will recruit all consultants in accordance with its Guidelines on the Use of Consultants (2010 as amended from time to time). Disbursements under the TA will be done in accordance with the Technical Assistance Disbursement Handbook (2010, as amended from time to time).
Responsible ADB Officer Atsushi Kaneko
Responsible ADB Department South Asia Department
Responsible ADB Division Office of the Director General, SARD
Executing Agencies
Asian Development Bank
6 ADB Avenue,
Mandaluyong City 1550, Philippines
Timetable
Concept Clearance 03 Dec 2013
Fact Finding -
MRM -
Approval 12 Dec 2013
Last Review Mission -
Last PDS Update 19 Jun 2019

TA 8555-REG

Milestones
Approval Signing Date Effectivity Date Closing
Original Revised Actual
12 Dec 2013 - 12 Dec 2013 31 Dec 2016 31 Dec 2019 -
Financing Plan/TA Utilization Cumulative Disbursements
ADB Cofinancing Counterpart Total Date Amount
Gov Beneficiaries Project Sponsor Others
5,000,000.00 0.00 0.00 0.00 0.00 0.00 5,000,000.00 12 Dec 2013 4,325,904.92

Project Data Sheets (PDS) contain summary information on the project or program. Because the PDS is a work in progress, some information may not be included in its initial version but will be added as it becomes available. Information about proposed projects is tentative and indicative.

The Access to Information Policy (AIP) recognizes that transparency and accountability are essential to development effectiveness. It establishes the disclosure requirements for documents and information ADB produces or requires to be produced.

The Accountability Mechanism provides a forum where people adversely affected by ADB-assisted projects can voice and seek solutions to their problems and report alleged noncompliance of ADB's operational policies and procedures.

In preparing any country program or strategy, financing any project, or by making any designation of, or reference to, a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area.

Title Document Type Document Date
Improving Procurement in South Asia Technical Assistance Reports Dec 2013

Safeguard Documents See also: Safeguards

Safeguard documents provided at the time of project/facility approval may also be found in the list of linked documents provided with the Report and Recommendation of the President.

None currently available.

Evaluation Documents See also: Independent Evaluation

None currently available.

Related Publications

None currently available.


The Access to Information Policy (AIP) establishes the disclosure requirements for documents and information ADB produces or requires to be produced in its operations to facilitate stakeholder participation in ADB's decision-making. For more information, refer to the Safeguard Policy Statement, Operations Manual F1, and Operations Manual L3.

Requests for information may also be directed to the InfoUnit.

Tenders

Tender Title Type Status Posting Date Deadline
Project Analyst Individual - Consulting Closed 07 Aug 2019 16 Aug 2019
National Financial Reporting and Audit Specialist Individual - Consulting Closed 14 Jan 2019 20 Jan 2019
Public Sector Audit Specialist in Bangladesh for TA-8555 REG: Improving Procurement in South Asia Individual - Consulting Closed 11 May 2018 15 May 2018
Improving Procurement in South Asia Individual - Consulting Closed 08 Mar 2018 17 Mar 2018
Improving Procurement in South Asia Individual - Consulting Closed 19 Jan 2018 25 Jan 2018
Project Analyst Individual - Consulting Closed 20 Dec 2017 26 Dec 2017
Improving Procurement in South Asia Individual - Consulting Closed 29 Nov 2017 05 Dec 2017
Project Analyst Individual - Consulting Closed 06 Oct 2017 12 Oct 2017
Improving Procurement in South Asia Individual - Consulting Closed 23 Jun 2017 13 Jul 2017
Improving Procurement in South Asia Individual - Consulting Closed 25 Apr 2017 01 May 2017

Contracts Awarded

Contract Title Approval Number Contract Date Contractor Contractor Address Executing Agency Contract Description Total Contract Amount (US$) Contract Amount Financed by ADB (US$)
Capacity Development Technical Assistance 8555 02 Oct 2017 CRISIL RISK & INFRASTRUCTURE SOLUTIONS LTD.(INDIA) 961-962 SOLITAIRE CORPORATE PARK ANDHERI GHATKOPAR LINK ROAD ANDHERI EAST 400093 INDIA/ Fax #+912 266441830 Asian Development Bank Consulting Services 171,247.00

Procurement Plan

None currently available.