fbpx 47358-002: Enhancing Safety, Security, and Sustainability of Apia Port Project | Asian Development Bank

Samoa: Enhancing Safety, Security, and Sustainability of Apia Port Project

Sovereign (Public) Project | 47358-002 Status: Active

The project delivers 4 key outputs:

1. Climate and disaster resilience. As the existing breakwater is inadequate to withstand the impact of future climate change (sea level rise) and the 100-year storm, the project will reconstruct and strengthen the breakwater, to enhance its resilience serve as a lifeline port i.e to operate in the aftermath of disasters to receive vessels carrying aid and emergency supplies.

Project Details

Project Officer
Ishenaliev, Rustam I. Pacific Department Request for information
Country
  • Samoa
Sector
  • Transport
 
Project Name Enhancing Safety, Security, and Sustainability of Apia Port Project
Project Number 47358-002
Country Samoa
Project Status Active
Project Type / Modality of Assistance Grant
Source of Funding / Amount
Grant 6013-SAM: Port Development Project
concessional ordinary capital resources lending / Asian Development Fund US$ 3.00 million
Grant 0654-SAM: Enhancing Safety, Security, and Sustainability of Apia Port Project
concessional ordinary capital resources lending / Asian Development Fund US$ 62.26 million
Strategic Agendas Environmentally sustainable growth
Inclusive economic growth
Regional integration
Drivers of Change Gender Equity and Mainstreaming
Governance and capacity development
Sector / Subsector

Transport / Water transport (non-urban)

Gender Equity and Mainstreaming Some gender elements
Description

The project delivers 4 key outputs:

1. Climate and disaster resilience. As the existing breakwater is inadequate to withstand the impact of future climate change (sea level rise) and the 100-year storm, the project will reconstruct and strengthen the breakwater, to enhance its resilience serve as a lifeline port i.e to operate in the aftermath of disasters to receive vessels carrying aid and emergency supplies.

2.Safety and capacity. Although the port requires about 1.9 hectares of gross container terminal area to meet projected demand by 2035, the current area is only 1.4 hectares due to inefficient flow of container handling due to damaged areas within the terminal area, and sub-optimal location of utilities. The project will repair damaged areas on wharf deck, upgrade lighting, provide appropriate pavement, provide additional reefer capacity, and reconfigure container terminal layout for efficiency. The government has also requested ADB''s support to urgently replace one tugboats, which has expired its operational life.

3. Border Security and Trade Facilitation. To enhance border security and facilitate trade, the government intends to upgrade and implement a modern risk-based intelligent customs management system. The project will provide a new container x-ray scanner and new customs examination facility.

4. Gender sensitive green port initiatives. To address the lack of coordinated effort to tackle environmental issues, the proposed pilot of green port initiatives would develop procedures for monitoring compliance and environmental performance. These would be embedded in Samoa Ports Authority's institutional structure.

Project Rationale and Linkage to Country/Regional Strategy
Impact

Improved safety, security, and competitiveness of trade and maritime services

Environmentally sustainable, energy efficient, and socially responsible transport sector

Project Outcome
Description of Outcome Efficiency, safety, and environmental sustainability of Apia International Port improved.
Progress Toward Outcome

Physical progress towards outcome is about 8% - Civil works and tugboat contracts awarded. X-ray scanner procurement under re-evaluation by the EA following ADB's review of the BER. Construction supervision contract to be signed in Jan 2021.

GPI Consultant contract signed with effective date 19 Jan 2021.

Implementation Progress
Description of Project Outputs

Safety and capacity of port infrastructure enhanced.

Preparedness and resilience of port operations to climate change and natural hazards enhanced.

Border security and trade facilitation capacity enhanced.

Gender-sensitive green port initiatives piloted.

Status of Implementation Progress (Outputs, Activities, and Issues)

Civil works are expected to mobilize in Q2 2021 (waiver to COVID-19 travel restrictions is being sought for international contractor to mobilize its resources)

X-ray scanner and Tugboat are expected to be delivered around Q2-Q3 of 2021 (tugboat supply contract is signed, X-ray scanner contract is under final review)

Supervision team and x-ray radiation expert are expected to mobilize in Q1 2021

GPI consultant is expected to mobilize in Q1 2021

Geographical Location Apia Harbour Beacon (historical)
Safeguard Categories
Environment B
Involuntary Resettlement C
Indigenous Peoples C
Summary of Environmental and Social Aspects
Environmental Aspects The environmental assessment identifies the impact from breakwater reconstruction as loss of about 10,000 square meters of highly modified benthic habitat of low ecological value; such impacts are considered minor. Impacts on the western reef or on the movement of turtles are not anticipated. Risks associated with the x-ray scanner will be mitigated by installing the equipment in a specially designed building with screens, and by training staff. Provided the measures included in the environmental monitoring plan are implemented, the project impacts are considered to be minor. The PAM details the institutional arrangements proposed to ensure the implementation of environmental safeguards during the project.
Involuntary Resettlement No physical or economic displacement will result from the project. The project will be implemented within the existing port area, which belongs to SPA. Two existing private lessees in the port area will be affected due to termination and nonrenewal of their expired lease. SPA negotiated with the lessees in accordance with their existing contract and the lessees will not experience significant impacts. The due diligence also confirmed that no legacy issues exist that would require corrective actions on the site. All key stakeholders were consulted and will continue to be consulted during implementation.
Indigenous Peoples The port development is not expected to have any impacts on indigenous peoples considered as distinct and vulnerable because of their endogeneity.
Stakeholder Communication, Participation, and Consultation
During Project Design SPA prepared the stakeholder engagement and communication plan to ensure meaningful consultation with key stakeholders during project preparation and implementation. It indicates the types of information, means of communication, responsibility and timing of consultation throughout the duration of the project. SPA will be responsible for implementing and updating the plan as required with assistance from the supervision consultant.
During Project Implementation

SPA will inform key stakeholders of the final project design and key information prior to project construction. Before project construction,

at least, two initial public meetings, one in Samoan for village reps and civil society reps; and one in English for others including Government agencies, donors etc. will be conducted. Initial meetings were held in April and August 2017. Two workshops to be held with Government stakeholders (to confirm preferred option) and port users (to be discussed the potential design options and confirm preferred).

Before project construction, SPA to finalize land lease arrangements. Following contractor appointment but prior to construction works commencing, SPA will implement communicable diseases awareness and prevention training including STIs and HIV/AIDS, gender, sexual exploitation and abuse, trafficking, etc. Green jobs' skills building and technical training will also be provided, through the gender-sensitive green port policy. Also, gender upskill training on tugboat maintenance and on border control measures including the use of new x-ray scanners. Project implementation progress will also be monitored, and will resolve grievances received by the project.

Business Opportunities
Consulting Services

Construction Supervision Services Quality-and-cost based (firm) $3.5 million - contract award stage

Green port initiative (capacity building) $0.9 million - awarded

Procurement

International competitive bidding 1 contract (civil works) $43.1 million - contract award stage

International competitive bidding 1 contract (goods - tugboat) $5.15 million - awarded

International competitive bidding 1 contract (goods - X-ray scanner) $3.5million - bid evaluation stage

Responsible ADB Officer Ishenaliev, Rustam I.
Responsible ADB Department Pacific Department
Responsible ADB Division PATC
Executing Agencies
Ministry of Finance
[email protected]
Ministry of Finance
Government of Samoa
Private Bag, Apia, Samoa
Ministry of Finance
Ministry of Finance
Government of Samoa
Private Bag, Apia, Samoa
Timetable
Concept Clearance 10 Jan 2017
Fact Finding 08 Apr 2019 to 12 Apr 2019
MRM 12 Jul 2019
Approval 09 Sep 2019
Last Review Mission -
Last PDS Update 28 Jan 2021

Grant 0654-SAM

Milestones
Approval Signing Date Effectivity Date Closing
Original Revised Actual
09 Sep 2019 17 Sep 2019 18 Oct 2019 31 Mar 2024 - -
Financing Plan Grant Utilization
Total (Amount in US$ million) Date ADB Others Net Percentage
Project Cost 75.03 Cumulative Contract Awards
ADB 62.26 09 Sep 2019 9.98 0.00 16%
Counterpart 12.77 Cumulative Disbursements
Cofinancing 0.00 09 Sep 2019 0.00 0.00 0%
Status of Covenants
Category Sector Safeguards Social Financial Economic Others
Rating - Satisfactory Satisfactory Satisfactory Satisfactory Partly satisfactory

Grant 6013-SAM

Milestones
Approval Signing Date Effectivity Date Closing
Original Revised Actual
26 Apr 2018 17 May 2018 17 May 2018 31 Dec 2019 31 Dec 2021 -
Financing Plan Grant Utilization
Total (Amount in US$ million) Date ADB Others Net Percentage
Project Cost 3.00 Cumulative Contract Awards
ADB 3.00 26 Apr 2018 2.25 0.00 75%
Counterpart 0.00 Cumulative Disbursements
Cofinancing 0.00 26 Apr 2018 1.93 0.00 64%
Status of Covenants
Category Sector Safeguards Social Financial Economic Others
Rating - Satisfactory Satisfactory Satisfactory Satisfactory Partly satisfactory

Project Data Sheets (PDS) contain summary information on the project or program. Because the PDS is a work in progress, some information may not be included in its initial version but will be added as it becomes available. Information about proposed projects is tentative and indicative.

The Access to Information Policy (AIP) recognizes that transparency and accountability are essential to development effectiveness. It establishes the disclosure requirements for documents and information ADB produces or requires to be produced.

The Accountability Mechanism provides a forum where people adversely affected by ADB-assisted projects can voice and seek solutions to their problems and report alleged noncompliance of ADB's operational policies and procedures.

In preparing any country program or strategy, financing any project, or by making any designation of, or reference to, a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area.

Title Document Type Document Date
Enhancing Safety, Security and Sustainability of Apia Port: Procurement Plan Procurement Plans Mar 2021
Enhancing Safety, Security, and Sustainability of Apia Port Project: Quarterly Progress Report (October-December 2020) Executing Agency Progress Reports Dec 2020
Enhancing Safety, Security, and Sustainability of Apia Port Project: Audited Project Financial Statements (July 2019-June 2020) Audited Project Financial Statements Dec 2020
Enhancing Safety, Security and Sustainability of Apia Port: Quarterly Progress Report (July-September 2020) Executing Agency Progress Reports Sep 2020
Enhancing Safety, Security and Sustainability of Apia Port: Quarterly Progress Report (April-June 2020) Executing Agency Progress Reports Jun 2020
Port Development Project (Project Design Advance): Audited Project Financial Statements (1 July 2018-30 June 2019) Audited Project Financial Statements Dec 2019
Project Agreement for Grant 0654-SAM: Enhancing Safety, Security, and Sustainability of Apia Port Project Project/Program Agreements Sep 2019
Grant Agreement (Special Operations) for Grant 0654-SAM: Enhancing Safety, Security, and Sustainability of Apia Port Project Grant Agreement Sep 2019
Enhancing Safety, Security and Sustainability of Apia Port: Project Administration Manual Project/Program Administration Manual Aug 2019
Enhancing Safety, Security, and Sustainability of Apia Port Project: Report and Recommendation of the President Reports and Recommendations of the President Aug 2019
Port Development Project: Initial Poverty and Social Analysis Initial Poverty and Social Analysis Jan 2017

Safeguard Documents See also: Safeguards

Safeguard documents provided at the time of project/facility approval may also be found in the list of linked documents provided with the Report and Recommendation of the President.

Evaluation Documents See also: Independent Evaluation

None currently available.

Related Publications

None currently available.


The Access to Information Policy (AIP) establishes the disclosure requirements for documents and information ADB produces or requires to be produced in its operations to facilitate stakeholder participation in ADB's decision-making. For more information, refer to the Safeguard Policy Statement, Operations Manual F1, and Operations Manual L3.

Requests for information may also be directed to the InfoUnit.

Tenders

Tender Title Type Status Posting Date Deadline
Gender and Social Safeguards Officer Individual - Consulting Active 24 Mar 2021 14 Apr 2021
Project Accountant Individual - Consulting Active 24 Mar 2021 14 Apr 2021
SAM-0654: Enhancing Safety, Security and Sustainability of Apia Port (G-01) Invitation for Bids Closed 12 Mar 2021 12 Apr 2021
0654-SAM: Enhancing Safety, Security and Sustainability of Apia Port Invitation for Bids Closed 22 Jun 2020 03 Aug 2020
0654 SAM: Enhancing Safety, Security and Sustainability of Apia Port Project Invitation for Bids Closed 25 May 2020 06 Jul 2020
G0654-SAM: Enhancing Safety, Security and Sustainability of Apia Port [ESSAP-W-01] Invitation for Bids Closed 20 Feb 2020 15 Jun 2020
Project Implementation Consultant Individual - Consulting Closed 17 Jan 2020 23 Jan 2020
0654 SAM: Enhancing Safety, Security, and Sustainability of Apia Port Project [ESSAP-G-02] Invitation for Bids Closed 28 Nov 2019 28 Jan 2020
Piloting Green Port Initiative Firm - Consulting Closed 12 Oct 2019 25 Oct 2019

Contracts Awarded

Contract Title Approval Number Contract Date Contractor Contractor Address Executing Agency Contract Description Total Contract Amount (US$) Contract Amount Financed by ADB (US$)
CONSTRUCTION SUPERVISION Grant 0654 08 Feb 2021 BECA INTERNATIONAL CONSULTANTS LIMITED 21 PITT STREET AUCKLAND 1010 NEW ZEALAND Ministry of Finance 3,881,125.46
SUPPLY COMMISSIONING AND WARRANTY OF A TUGBOAT Grant 0654 09 Jan 2021 CHEOY LEE SHIPYARDS LTD 89 & 91 HING WAH STREET WEST LAI CHI KOK KOWLOON HONGKONG CHINA PEOPLE'S REP. OF Ministry of Finance 5,150,000.00
PILOT GREEN PORT INITIATIVE Grant 0654 18 Nov 2020 HASKONINGDHV NEDERLAND B.V. (RHDHV) LAAN 1914 NO. 35 3818 EX AMERSFOORT AMERSFOORT NETHERLANDS UTRECHT 3800 BC NETHERLANDS Ministry of Finance 900,226.60
PROJECT IMPLEMENTATION CONSULTANT Grant 0654 17 Jun 2020 RICHARD SYDNEY PHELPS SUVA FIJI UNITED KINGDOM Ministry of Finance 120,000.00