Kyrgyz Republic: Strengthening Government Capacity for Managing Development Projects

Sovereign Project | 48038-001

The TA will strengthen the management of development projects and improve the effectiveness and results of development interventions in the Kyrgyz Republic. Improved management of development projects will support the government''s ongoing reform efforts in public financial management and enhance good governance in the public sector.

The outcome will be strengthened government capacity for managing development projects. The TA will support the outcome through the following outputs:

Project Details

  • Project Officer
    Razaev, Mamatkalil
    Central and West Asia Department
    Request for information
  • Country
    Kyrgyz Republic
  • Modality
    • Technical Assistance
  • Sector
    • Public sector management
Project Name Strengthening Government Capacity for Managing Development Projects
Project Number 48038-001
Country Kyrgyz Republic
Project Status Closed
Project Type / Modality of Assistance Technical Assistance
Source of Funding / Amount
TA 8783-KGZ: Strengthening Government Capacity for Managing Development Projects
Technical Assistance Special Fund US$ 600,000.00
Strategic Agendas Inclusive economic growth
Drivers of Change Governance and capacity development
Knowledge solutions
Sector / Subsector

Public sector management / Economic affairs management - Public administration - Public expenditure and fiscal management

Gender Equity and Mainstreaming No gender elements
Description

The TA will strengthen the management of development projects and improve the effectiveness and results of development interventions in the Kyrgyz Republic. Improved management of development projects will support the government''s ongoing reform efforts in public financial management and enhance good governance in the public sector.

The outcome will be strengthened government capacity for managing development projects. The TA will support the outcome through the following outputs:

Output 1: Policy guidelines and procedures for managing development projects improved. The TA will develop the government guidelines for development project management (GDPM), which will explain the main principles and operational procedures for managing development projects and provide clear guidance on the policies, processes, and mechanisms. It will contain appropriately detailed instructions and references to the national and international requirements to minimize conflicting interpretations. The GDPM will streamline existing procedures and make available practical templates and methodologies, where applicable, in all areas of the project cycle. In addition, it is expected that the GDPM will set the concepts for efficient use of institutional capacity and resources by optimizing roles and responsibilities of the government bodies involved in project planning, preparation, approval, implementation, monitoring, and result assessments. Upon approval by the government for its mandatory use, the GDPM will be converted to an electronic form and maintained by the Public Investment and Technical Assistance Department (PITAD) of the Ministry of Finance (MOF) on the ministry's official website.

Output 2: A sustainable training program for project management introduced to the Training Center of the Ministry of Finance. This output will help the government to establish a specialized training program for project management professionals and practitioners. The training program will be based on the government-approved GDPM and international and national best practices. It will include training curricula and learning materials for different aspects of project management functions included in the GDPM. The Training Center has been identified as the most appropriate training institution to develop and implement this training program on a sustainable basis. The Training Center will be supported in planning and conducting regular training in 2015 -2016 on a contractual basis.

Output 3. National capacity for project management and monitoring improved. Based on outputs 1 and 2, the Training Center will launch a new training program containing certification courses to improve the practical knowledge and skills in both the public and private sectors for various aspects of development project management. In addition to government agencies, the private sector and civil society organizations directly involved or interested in project management; other institutions; and authorities with policy making, supervisory, and audit responsibilities will be able to strengthen their capacity and understanding of project management. The TA will also support on-the-job training and a training-of-trainers program for PITAD and Training Center staff before the launch of the program.

Project Rationale and Linkage to Country/Regional Strategy

The Kyrgyz Republic's National Sustainable Development Strategy, 2013- 2017 stated that increasing efficiency and ensuring good governance in the public sector is important for the successful development of the country. It emphasizes that the public investment program needs to focus on supporting and improving strategically important infrastructure and optimizing procedures to improve project implementation and results monitoring.

The increasing demand by the government and development partners for fast and quality results from development projects requires a sound and sustainable operational system that reinforces good governance in project management. Foreign assistance projects support the government in addressing the financial and human capacity constraints it faces in meeting its development objectives, but weak operational and management capacity continues in the central and sector agencies. Despite the risk mitigation measures built into all ADB operations in the country, the project implementation risk remains very high and keeps the overall portfolio performance weak, as reflected in indicators such as disbursement ratio, project start-up compliance, and average loan extension.

Outdated construction industry standards; an inadequate regulatory framework; and the limited number of qualified suppliers, contractors, and consultants in the local market are the other constraints, which increase the risks for implementing investment projects.

The systemic issues which continue to hinder more effective implementation and improved results include (i) limited ownership and unsatisfactory supervision of investment projects, which weakens the accountability of executing and implementing agencies; (ii) poor project implementation because of the lack of capacity in executing agencies, implementing agencies, and project implementation units; (iii) weak policy and methodology for results monitoring and sustainability of project outputs; and (iv) lengthy internal government procedures for approving and ratifying project documents. Furthermore, a limited pool of qualified experts in the market, including project managers, procurement and financial management specialists, and monitoring and evaluation (M&E) experts, is a major factor contributing to weak or underperforming project implementation units. To address these issues, the government has been taking specific actions.

Although the efforts of ADB and development partners at various levels will continue to improve the government capacity to implement externally funded projects, a systematic approach is needed for sustainable results in building capacity more effectively at the national level. Drawing on the lessons of previous capacity development activities and considering current constraints, further support is required to (i) pursue a long-term solution for the systemic issues; (ii) institutionalize training in project management; and (iii) ensure sustainability of the guidelines, mechanisms, and training facilities and services developed. There is a need for an analytical study or mapping of the national construction industry that will facilitate the government efforts to address the sector issues through effective reforms. Consequently, this TA project is seen as an initial phase of a longer-term program of capacity development support in sustainable project management.

Impact Improved governance and implementation effectiveness of development projects in key sectors
Project Outcome
Description of Outcome Strengthened government capacity for managing development projects
Progress Toward Outcome National consultants are working with EAs to facilitate portfolio management
Implementation Progress
Description of Project Outputs

Policy guidelines and procedures for managing development projects improved

A sustainable training program for project management introduced to the Training Center of MOF

National capacity for project management and monitoring improved

Status of Implementation Progress (Outputs, Activities, and Issues)

Ongoing

ongoing

ongoing

Ongoing, Being prepared

Not yet due

Not yet due

Geographical Location
Summary of Environmental and Social Aspects
Environmental Aspects
Involuntary Resettlement
Indigenous Peoples
Stakeholder Communication, Participation, and Consultation
During Project Design Relevant departments in central government agencies, project executing and implementing agencies were consulted during the portfolio review meetings and during the TA concept paper preparation and fact-finding missions. Separate consultations were conducted with development partners actively engaged in public financial management reforms in the country.
During Project Implementation

MOF assigned dedicated counterpart staff to support the implementation of the TA and integrate the TA outputs into the government internal systems. The Macro Economic and Investment Council, that includes representatives from the Prime Minister's Office and other core ministries, will provide strategic level inputs and coordinated recommendations on the TA implementation and outputs.

The MOF will ensure all ongoing and future assistance on public sector reforms related to project management is consistent with the TA objectives and implemented in well coordinated manner to avoid duplication of efforts.

Business Opportunities
Consulting Services The estimated international and national consulting inputs are 12 and 48 person-months, respectively. An international firm will be hired through quality and cost based selection (90:10). For the knowledge products under output 4, the TA will hire individual international (3 person-months) and national consultants (6 person-months) with skills and expertise relevant to the study topics. Consultants will be engaged by ADB in accordance with the Guidelines on the Use of Consultants (2013, as amended from time to time). The terms of reference for the individual consultants will be developed as and when the scope of each knowledge product is identified during TA implementation.
Procurement Office equipment and hardware, such as computers, printers and office software will be procured through the shopping method according to ADB's Procurement Guidelines (2013, as amended from time to time).
Responsible ADB Officer Razaev, Mamatkalil
Responsible ADB Department Central and West Asia Department
Responsible ADB Division Kyrgyz Resident Mission
Executing Agencies
Ministry of Finance
Mr. Mirlan Baigonchokov, Deputy Minister, Ministry of Finance
[email protected]
Public Debt Department Room 500 58 Erkindik Boulevard Bishkek 720040, Kyrgzy Republic
Timetable
Concept Clearance 30 Jul 2014
Fact Finding 08 Oct 2014 to 28 Oct 2014
MRM -
Approval 04 Dec 2014
Last Review Mission -
Last PDS Update 28 Sep 2018

TA 8783-KGZ

Milestones
Approval Signing Date Effectivity Date Closing
Original Revised Actual
04 Dec 2014 25 Dec 2014 25 Dec 2014 31 Dec 2017 01 Dec 2019 -
Financing Plan/TA Utilization Cumulative Disbursements
ADB Cofinancing Counterpart Total Date Amount
Gov Beneficiaries Project Sponsor Others
600,000.00 0.00 0.00 0.00 0.00 0.00 600,000.00 29 Sep 2021 526,938.60

Project Data Sheets (PDS) contain summary information on the project or program. Because the PDS is a work in progress, some information may not be included in its initial version but will be added as it becomes available. Information about proposed projects is tentative and indicative.

The Access to Information Policy (AIP) recognizes that transparency and accountability are essential to development effectiveness. It establishes the disclosure requirements for documents and information ADB produces or requires to be produced.

The Accountability Mechanism provides a forum where people adversely affected by ADB-assisted projects can voice and seek solutions to their problems and report alleged noncompliance of ADB's operational policies and procedures.

In preparing any country program or strategy, financing any project, or by making any designation of, or reference to, a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area.


Safeguard Documents See also: Safeguards
Safeguard documents provided at the time of project/facility approval may also be found in the list of linked documents provided with the Report and Recommendation of the President.

None currently available.


Evaluation Documents See also: Independent Evaluation

None currently available.


Related Publications

None currently available.


The Access to Information Policy (AIP) establishes the disclosure requirements for documents and information ADB produces or requires to be produced in its operations to facilitate stakeholder participation in ADB's decision-making. For more information, refer to the Safeguard Policy Statement, Operations Manual F1, and Operations Manual L3.

Requests for information may also be directed to the InfoUnit.

Tenders

Tender Title Type Status Posting Date Deadline
Financial Management Specialist Individual - Consulting Closed 08 Jun 2019 11 Jun 2019
Financial Analysis/Forecasting Specialist Individual - Consulting Closed 08 Jun 2019 11 Jun 2019
International Procurement Expert for KYRM projects procurement Individual - Consulting Closed 21 May 2019 27 May 2019
National Procurement Expert for KYRM projects Individual - Consulting Closed 21 May 2019 30 May 2019
National portfolio and results management specialist Individual - Consulting Closed 03 Jan 2019 09 Jan 2019
National Policy and Evaluation Specialist Individual - Consulting Closed 18 Oct 2017 24 Oct 2017
Portfolio and results management specialist (PM Office (2)) Individual - Consulting Closed 05 Oct 2017 11 Oct 2017
International Project Management and Institutional Development Specialist Individual - Consulting Closed 02 Oct 2017 08 Oct 2017
Administrative assistant/ translator Individual - Consulting Closed 05 Aug 2017 21 Aug 2017
National Regulatory and legal specialist Individual - Consulting Closed 05 Aug 2017 21 Aug 2017
Portfolio and results management specialist (PM Office) Individual - Consulting Closed 04 Aug 2017 21 Aug 2017

Contracts Awarded

Contract Title Approval Number Contract Date Contractor | Address Executing Agency Total Contract Amount (US$) Contract Amount Financed by ADB (US$)
Capacity Development Technical Assistance 8783 09 Jul 2015 Icon-Institute (Germany) in association with Central Asian Consulting Center (CAC, Kyrgyz Republic) | Von-Groote-Str., 28 50968 Koeln, Germany Ministry of Finance 440,375.00

Procurement Plan

None currently available.