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Sri Lanka: Improving Project Readiness and Portfolio Management

Sovereign (Public) Project | 48374-001 Status: Active

The proposed CDTA will support the government to improve capacities of EA staff implementing ADB financed projects and enhance the ability of EAs to address the cross cutting issues in achieving on-time readiness and enhanced portfolio performance. The TA is designed to provide direct support for project management and administration to the government staff undertaking ADB funded projects. The TA will support feasibility studies of alternative investment options and enhance capacity of the EA staff in developing and maintaining a project performance monitoring system. Cross-learning will be promoted by encouraging EA and IA staff to share experiences in managing complex contract and safeguard related challenges, among others. This TA will also support periodic portfolio review meetings as these provide a forum to disseminate best practices identified during project preparation and implementation among EAs and IAs and other stakeholders in various sectors.

Project Details

Project Officer
Navodhini C. Amarasekera South Asia Department Request for information
Country
  • Sri Lanka
Modality
  • Technical Assistance
Sector
  • Water and other urban infrastructure and services
 
Project Name Improving Project Readiness and Portfolio Management
Project Number 48374-001
Country Sri Lanka
Project Status Active
Project Type / Modality of Assistance Technical Assistance
Source of Funding / Amount
TA 8798-SRI: Improving Project Readiness and Portfolio Management
Technical Assistance Special Fund US$ 1.00 million
TA 8798-SRI: Improving Project Readiness and Portfolio Management (Supplementary)
Technical Assistance Special Fund US$ 500,000.00
Strategic Agendas Inclusive economic growth
Drivers of Change Governance and capacity development
Knowledge solutions
Sector / Subsector

Energy / Energy sector development and institutional reform

Public sector management / Public administration

Transport / Transport policies and institutional development

Water and other urban infrastructure and services / Urban water supply

Gender Equity and Mainstreaming No gender elements
Description The proposed CDTA will support the government to improve capacities of EA staff implementing ADB financed projects and enhance the ability of EAs to address the cross cutting issues in achieving on-time readiness and enhanced portfolio performance. The TA is designed to provide direct support for project management and administration to the government staff undertaking ADB funded projects. The TA will support feasibility studies of alternative investment options and enhance capacity of the EA staff in developing and maintaining a project performance monitoring system. Cross-learning will be promoted by encouraging EA and IA staff to share experiences in managing complex contract and safeguard related challenges, among others. This TA will also support periodic portfolio review meetings as these provide a forum to disseminate best practices identified during project preparation and implementation among EAs and IAs and other stakeholders in various sectors.
Project Rationale and Linkage to Country/Regional Strategy

1. There has been improvement in the portfolio performance with an annual average of $280 million in contract awards and $307 million in disbursement during the last 4 years. However, some unresolved matters need addressing, including (i) the lack of project readiness to meet ADB requirements governing procurement, selection of consultants, disbursement, safeguards, and other thematic areas (governance and gender); (ii) the lack of capacity to address complex project implementation challenges when a project needs restructuring; (iii) weak project implementation and management capacity of executing agency staff; (iv) weak project performance monitoring and evaluation capacity of executing agency staff; (v) lack of attention to safeguard monitoring and reporting; (vi) lack of knowledge sharing on best practices and innovations across sectors; and (vii) delays in meeting fiduciary requirements.

2. Therefore, there is a need to systematically address challenges in the Sri Lanka portfolio related to readiness and implementation. This is further emphasized in the midterm review of Strategy 2020, approved on 23 April 2014, which includes streamlining business processes to strengthen ADB's development effectiveness and delivering value for money. The review calls for adoption of realistic project implementation schedules using project readiness filters, and to reduce delays in project implementation and minimize transactions costs for clients. While ADB is streamlining its business processes, it will only achieve its intended objective if, at the same time, the executing agencies and implementing agency are also strengthened, and this will be addressed by the TA.

Impact Enhanced operational effectiveness of ADB projects in Sri Lanka.
Project Outcome
Description of Outcome Improved Portfolio Performance of Sri Lanka.
Progress Toward Outcome Being implemented
Implementation Progress
Description of Project Outputs

1. Project Implementation and Management Capacity of EA and IA staff Strengthened

2. Project and Portfolio Monitoring Capacity of the EA, IA and MOFP is Strengthened

3. Improved Project Readiness and Performance

Status of Implementation Progress (Outputs, Activities, and Issues)

Output 1: In this output: (i) 03 Consultants including a Training Coordinator, have been recruited, (ii) 14 training programs were conducted for Government and Project Management (PMU) staff and other stakeholders (iii) One exposure visit to Dhaka, Bangladesh on Non-Revenue Water Reduction Activities (NRW) was fielded, representing 08 government and staff from PMUs and; (v) A Geo Technical Study was undertaken to support project readiness for Northern Province Sustainable Fisheries Development Project.

Output 2: In this output: (i) 03 Consultants have been recruited, (ii) 02 exposure visits of staff of the Department of Project Monitoring and Management (DPMM); (a) 02 staff took part in the program on Sustainable Development Goals held in Rome, Italy and; (b) 03 staff participated in the Tri-Partite Portfolio Review Meeting (TPRM) in Bengaluru, India within last 02 years, (iii) 04 Tripartite Portfolio Review Meetings (TPRM) conducted in 2014, 2015, 2016 ,2017 and 2018, and; 9iv) a set of equipment amounting to USD 10,273.

Output 3: In this output: 14 consultants have been recruited in various sectors to support project implementation and improve project readiness.

Geographical Location
Summary of Environmental and Social Aspects
Environmental Aspects
Involuntary Resettlement
Indigenous Peoples
Stakeholder Communication, Participation, and Consultation
During Project Design Stakeholders were consulted mainly had discussions with department of project management and monitoring and external resources department of ministry of finance and planning.
During Project Implementation Stakeholders are consulted after re-gazetting of Ministries and their associated functions after the General election in August 2015 , the MOFP, which was the EA at the time of TA approval ceased to exist and its functions and responsibilities were transferred to newly formed MNP&EA
Business Opportunities
Consulting Services 13. The TA will require about 15 person-months of international consulting services and 44 person-months of national consulting services to cover the TA outputs. The team of experts will be recruited on an intermittent basis and will initially comprise a capacity development consultant, procurement specialist, environment specialist, social safeguard specialist, desalination expert, legal and governance specialist, financial management specialist project performance monitoring specialist, and information system development expert. The resource persons and any additional experts required to undertake the capacity development activities will be identified following the detailed needs assessment
Procurement Equipment will be procured for TA implementation in accordance with ADB's Procurement Guidelines (2013, as amended from time to time). Upon TA completion, the assets will be turned over to relevant government agencies.
Responsible ADB Officer Navodhini C. Amarasekera
Responsible ADB Department South Asia Department
Responsible ADB Division Sri Lanka Resident Mission
Executing Agencies
Ministry of Finance and Planning
P.O. Box 277
The Secretariat Building, Colombo 1
Sri Lanka
Timetable
Concept Clearance 04 Nov 2014
Fact Finding -
MRM -
Approval 15 Dec 2014
Last Review Mission -
Last PDS Update 12 Mar 2019

TA 8798-SRI

Milestones
Approval Signing Date Effectivity Date Closing
Original Revised Actual
15 Dec 2014 29 Jan 2015 29 Jan 2015 31 Dec 2018 31 Dec 2020 -
Financing Plan/TA Utilization Cumulative Disbursements
ADB Cofinancing Counterpart Total Date Amount
Gov Beneficiaries Project Sponsor Others
1,500,000.00 0.00 100,000.00 0.00 0.00 0.00 1,600,000.00 15 Dec 2014 858,780.41

Project Data Sheets (PDS) contain summary information on the project or program. Because the PDS is a work in progress, some information may not be included in its initial version but will be added as it becomes available. Information about proposed projects is tentative and indicative.

The Access to Information Policy (AIP) recognizes that transparency and accountability are essential to development effectiveness. It establishes the disclosure requirements for documents and information ADB produces or requires to be produced.

The Accountability Mechanism provides a forum where people adversely affected by ADB-assisted projects can voice and seek solutions to their problems and report alleged noncompliance of ADB's operational policies and procedures.

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Safeguard Documents See also: Safeguards

Safeguard documents provided at the time of project/facility approval may also be found in the list of linked documents provided with the Report and Recommendation of the President.

None currently available.

Evaluation Documents See also: Independent Evaluation

None currently available.

Related Publications

None currently available.


The Access to Information Policy (AIP) establishes the disclosure requirements for documents and information ADB produces or requires to be produced in its operations to facilitate stakeholder participation in ADB's decision-making. For more information, refer to the Safeguard Policy Statement, Operations Manual F1, and Operations Manual L3.

Requests for information may also be directed to the InfoUnit.

Contracts Awarded

No contracts awarded for this project were found

Procurement Plan

None currently available.