Sri Lanka: Improving Project Readiness and Portfolio Management - Phase II

Sovereign Project | 48374-002

1. The transaction TA facility will provide capacity building, project preparation and implementation support, and knowledge sharing to help improve Sri Lanka's portfolio performance. The TA facility will improve the readiness of pipeline projects and support the implementation of ongoing projects through: (i) demand driven and tailored capacity development programs on project design, implementation, evaluation, cross cutting thematic areas, and procurement; (ii) structured annual portfolio reviews; and (iii) documenting lessons learned and developing knowledge products for sharing and cross learning among sectors and the region. These will ensure project readiness and quality at entry of pipeline projects and sound implementation performance of ongoing projects. ADB supports the government's approach of maximizing utilization of existing government workforce. However, if such capacity is not available, the TA facility will prioritize mobilization of national experts.

Project Details

  • Project Officer
    Amarasekera, Navodhini C.
    South Asia Department
    Request for information
  • Country/Economy
    Sri Lanka
  • Sector
    • Transport
Project Name Improving Project Readiness and Portfolio Management - Phase II
Project Number 48374-002
Country / Economy Sri Lanka
Project Status Active
Project Type / Modality of Assistance Technical Assistance
Source of Funding / Amount
TA 6599-SRI: Improving Project Readiness and Portfolio Management - Phase II
Technical Assistance Special Fund US$ 1.50 million
Strategic Agendas Inclusive economic growth
Drivers of Change Gender Equity and Mainstreaming
Knowledge solutions
Sector / Subsector

Agriculture, natural resources and rural development / Irrigation

Education / Secondary

Energy / Electricity transmission and distribution

Health / Health system development

Transport / Road transport (non-urban)

Water and other urban infrastructure and services / Urban water supply

Gender Equity and Mainstreaming Some gender elements
Description 1. The transaction TA facility will provide capacity building, project preparation and implementation support, and knowledge sharing to help improve Sri Lanka's portfolio performance. The TA facility will improve the readiness of pipeline projects and support the implementation of ongoing projects through: (i) demand driven and tailored capacity development programs on project design, implementation, evaluation, cross cutting thematic areas, and procurement; (ii) structured annual portfolio reviews; and (iii) documenting lessons learned and developing knowledge products for sharing and cross learning among sectors and the region. These will ensure project readiness and quality at entry of pipeline projects and sound implementation performance of ongoing projects. ADB supports the government's approach of maximizing utilization of existing government workforce. However, if such capacity is not available, the TA facility will prioritize mobilization of national experts. Mobilization of international experts will be considered if national experts are not available. The TA facility, although not included in Sri Lanka's Country Operations Business Plan (2020-2022), was requested by the Government of Sri Lanka on 25 September 2020 to support government efforts in minimizing delays in projects. The Department of External Resources, Ministry of Finance, through its letter dated 7 October 2020, confirmed the purpose, scope, implementation arrangements, costs, and financing arrangements of the TA facility.
Project Rationale and Linkage to Country/Regional Strategy To sustain the existing portfolio performance and strengthen performance of new sectors and thematic areas, capacities, and systems of executing and implementing agencies in designing and implementing projects need to be strengthened. For the past few years, project performance is often affected by (i) lack of counterpart fund and foreign fund allocation; (ii) low project readiness of pipeline projects resulting in startup delays which impact costs and timelines; and (iii) poor capacity of executing and implementing agencies in procurement, consultant recruitment, construction management, contract administration, financial management, safeguards, gender, and monitoring and evaluation. Projects also experience high turnover of key project staff which requires repeat training programs to build and retain institutional knowledge. Low participation of good quality contractors and consultants in procurement process and poor performance during implementation are other factors that impede implementation. Due to these factors, project implementation is impacted in terms of time, cost, quality, and its outcomes. It is important to build on lessons learned from the implementation experience of projects to improve the design of new projects and implementation of ongoing projects. Further, exposing project staff to thematic topics would facilitate adoption of modern project management practices, innovative approaches, and technologies.
Impact
Project Outcome
Description of Outcome
Progress Toward Outcome
Implementation Progress
Description of Project Outputs
Status of Implementation Progress (Outputs, Activities, and Issues)
Geographical Location Nation-wide
Summary of Environmental and Social Aspects
Environmental Aspects
Involuntary Resettlement
Indigenous Peoples
Stakeholder Communication, Participation, and Consultation
During Project Design Stakeholders were consulted mainly had discussions with department of project management and monitoring and external resources department of ministry of finance and planning.
During Project Implementation Continuous consultations are being held mainly on training plan with all the executing and implementing agencies in the portfolio, to ensure that capacity building is done based on the ADB and agencies requirements.
Business Opportunities
Consulting Services ADB will engage the consultants following the ADB Procurement Policy (2017, as amended from time to time) and its associated project administration instructions and/or staff instructions
Procurement Procurement will be done in accordance with ADB Procurement Policy (2017 as amended from time to time) and Procurement Regulations for ADB Borrowers (2017, as amended from time to time).
Responsible ADB Officer Amarasekera, Navodhini C.
Responsible ADB Department South Asia Department
Responsible ADB Division Sri Lanka Resident Mission
Executing Agencies
Department of External Resources
Ministry of Finance & Planning
P.O. Box 277, Secretariat Bldg.(3rd Flr)
Colombo 1, Sri Lanka
Ministry of Finance
The Secretariat Building
Colombo 01
Sri Lanka
Timetable
Concept Clearance -
Fact Finding -
MRM -
Approval 18 Nov 2020
Last Review Mission -
Last PDS Update 23 Nov 2021

TA 6599-SRI

Milestones
Approval Signing Date Effectivity Date Closing
Original Revised Actual
18 Nov 2020 30 Nov 2020 30 Nov 2020 31 Dec 2025 - -
Financing Plan/TA Utilization Cumulative Disbursements
ADB Cofinancing Counterpart Total Date Amount
Gov Beneficiaries Project Sponsor Others
1,500,000.00 0.00 80,000.00 0.00 0.00 0.00 1,580,000.00 17 Jun 2022 421,066.09

Project Data Sheets (PDS) contain summary information on the project or program. Because the PDS is a work in progress, some information may not be included in its initial version but will be added as it becomes available. Information about proposed projects is tentative and indicative.

The Access to Information Policy (AIP) recognizes that transparency and accountability are essential to development effectiveness. It establishes the disclosure requirements for documents and information ADB produces or requires to be produced.

The Accountability Mechanism provides a forum where people adversely affected by ADB-assisted projects can voice and seek solutions to their problems and report alleged noncompliance of ADB's operational policies and procedures.

In preparing any country program or strategy, financing any project, or by making any designation of, or reference to, a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area.


Safeguard Documents See also: Safeguards
Safeguard documents provided at the time of project/facility approval may also be found in the list of linked documents provided with the Report and Recommendation of the President.

None currently available.


Evaluation Documents See also: Independent Evaluation

None currently available.


Related Publications

None currently available.


The Access to Information Policy (AIP) establishes the disclosure requirements for documents and information ADB produces or requires to be produced in its operations to facilitate stakeholder participation in ADB's decision-making. For more information, refer to the Safeguard Policy Statement, Operations Manual F1, and Operations Manual L3.

Requests for information may also be directed to the InfoUnit.

Tenders

Tender Title Type Status Posting Date Deadline
Improving Project Readiness and Portfolio Management - Phase II - Safeguards Consultant [National] Individual - Consulting Active 30 Jun 2022 06 Jul 2022
Improving Project Readiness and Portfolio Management - Phase II - Water Resources Specialist [National] Individual - Consulting Active 29 Jun 2022 05 Jul 2022
Improving Project Readiness and Portfolio Management - Phase II - Program Coordinator Individual - Consulting Closed 04 Apr 2022 10 Apr 2022
Improving Project Readiness and Portfolio Management - Phase II - e-GP Application Consultant Individual - Consulting Closed 17 Feb 2022 23 Feb 2022
Improving Project Readiness and Portfolio Management - Phase II - Environmental Safeguards Specialist (Only for Srilankan Nationals ) Individual - Consulting Closed 09 Feb 2022 15 Feb 2022
Improving Project Readiness and Portfolio Management - Phase II - Social Safeguards Specialist (Only for Srilankan Nationals ) Individual - Consulting Closed 09 Feb 2022 15 Feb 2022
Improving Project Readiness and Portfolio Management - Phase II - Social Safeguards Specialist Individual - Consulting Closed 22 Dec 2021 04 Jan 2022
Improving Project Readiness and Portfolio Management - Phase II - Environment Safeguards Specialist Individual - Consulting Closed 22 Dec 2021 04 Jan 2022
Chartered Civil Engineer Individual - Consulting Closed 15 Oct 2021 03 Nov 2021
Improving Project Readiness and Portfolio Management - Phase II - Junior Project Engineer Individual - Consulting Closed 16 Jul 2021 22 Jul 2021
Improving Project Readiness and Portfolio Management - Phase II - Project Engineer ( Health Systems Enhancement Project ) Individual - Consulting Closed 16 Jul 2021 27 Jul 2021
Improving Project Readiness and Portfolio Management - Phase II - Solar PV Expert Individual - Consulting Closed 29 Jun 2021 19 Jul 2021
Improving Project Readiness and Portfolio Management - Phase II - e-GP Application Consultant Individual - Consulting Closed 13 Jun 2021 27 Jun 2021
Improving Project Readiness and Portfolio Management, Phase II: e-GP Quality Assurance Expert Individual - Consulting Closed 05 Jun 2021 27 Jun 2021
Improving Project Readiness and Portfolio Management - Phase II - e-GP System Engineer Individual - Consulting Closed 05 Jun 2021 27 Jun 2021
Improving Project Readiness and Portfolio Management - Phase II - National IT System Development Consultant Individual - Consulting Closed 11 May 2021 22 May 2021
Improving Project Readiness and Portfolio Management - Phase II - International Local Governance Specialist / Technical Writer (Knowledge Product) Individual - Consulting Closed 24 Mar 2021 30 Mar 2021
Improving Project Readiness and Portfolio Management - Phase II - Legal Expert Individual - Consulting Closed 12 Feb 2021 18 Feb 2021
Improving Project Readiness and Portfolio Management - Phase II - Training Coordinator (National) Individual - Consulting Closed 02 Feb 2021 08 Feb 2021
Improving Project Readiness and Portfolio Management - Phase II - e-GP System Implementation and Capacity Development Expert (National) Individual - Consulting Closed 15 Jan 2021 21 Jan 2021
Improving Project Readiness and Portfolio Management - Phase II - e-GP system and Contract Management Process Expert (National) Individual - Consulting Closed 15 Jan 2021 21 Jan 2021

Contracts Awarded

No contracts awarded for this project were found


Procurement Plan

None currently available.