Sri Lanka: Improving Project Readiness and Portfolio Management - Phase II
1. The transaction TA facility will provide capacity building, project preparation and implementation support, and knowledge sharing to help improve Sri Lanka's portfolio performance. The TA facility will improve the readiness of pipeline projects and support the implementation of ongoing projects through: (i) demand driven and tailored capacity development programs on project design, implementation, evaluation, cross cutting thematic areas, and procurement; (ii) structured annual portfolio reviews; and (iii) documenting lessons learned and developing knowledge products for sharing and cross learning among sectors and the region. These will ensure project readiness and quality at entry of pipeline projects and sound implementation performance of ongoing projects. ADB supports the government's approach of maximizing utilization of existing government workforce. However, if such capacity is not available, the TA facility will prioritize mobilization of national experts.
Amarasekera, Navodhini C.
South Asia Department
Request for information
|Project Name||Improving Project Readiness and Portfolio Management - Phase II|
|Country / Economy||Sri Lanka
|Project Type / Modality of Assistance||Technical Assistance
|Source of Funding / Amount||
|Strategic Agendas||Inclusive economic growth
|Drivers of Change||Gender Equity and Mainstreaming
|Sector / Subsector||
Agriculture, natural resources and rural development / Irrigation
Education / Secondary
Energy / Electricity transmission and distribution
Health / Health system development
Transport / Road transport (non-urban)
Water and other urban infrastructure and services / Urban water supply
|Gender Equity and Mainstreaming||Some gender elements|
|Description||1. The transaction TA facility will provide capacity building, project preparation and implementation support, and knowledge sharing to help improve Sri Lanka's portfolio performance. The TA facility will improve the readiness of pipeline projects and support the implementation of ongoing projects through: (i) demand driven and tailored capacity development programs on project design, implementation, evaluation, cross cutting thematic areas, and procurement; (ii) structured annual portfolio reviews; and (iii) documenting lessons learned and developing knowledge products for sharing and cross learning among sectors and the region. These will ensure project readiness and quality at entry of pipeline projects and sound implementation performance of ongoing projects. ADB supports the government's approach of maximizing utilization of existing government workforce. However, if such capacity is not available, the TA facility will prioritize mobilization of national experts. Mobilization of international experts will be considered if national experts are not available. The TA facility, although not included in Sri Lanka's Country Operations Business Plan (2020-2022), was requested by the Government of Sri Lanka on 25 September 2020 to support government efforts in minimizing delays in projects. The Department of External Resources, Ministry of Finance, through its letter dated 7 October 2020, confirmed the purpose, scope, implementation arrangements, costs, and financing arrangements of the TA facility.|
|Project Rationale and Linkage to Country/Regional Strategy||To sustain the existing portfolio performance and strengthen performance of new sectors and thematic areas, capacities, and systems of executing and implementing agencies in designing and implementing projects need to be strengthened. For the past few years, project performance is often affected by (i) lack of counterpart fund and foreign fund allocation; (ii) low project readiness of pipeline projects resulting in startup delays which impact costs and timelines; and (iii) poor capacity of executing and implementing agencies in procurement, consultant recruitment, construction management, contract administration, financial management, safeguards, gender, and monitoring and evaluation. Projects also experience high turnover of key project staff which requires repeat training programs to build and retain institutional knowledge. Low participation of good quality contractors and consultants in procurement process and poor performance during implementation are other factors that impede implementation. Due to these factors, project implementation is impacted in terms of time, cost, quality, and its outcomes. It is important to build on lessons learned from the implementation experience of projects to improve the design of new projects and implementation of ongoing projects. Further, exposing project staff to thematic topics would facilitate adoption of modern project management practices, innovative approaches, and technologies.|
|Description of Outcome|
|Progress Toward Outcome|
|Description of Project Outputs|
|Status of Implementation Progress (Outputs, Activities, and Issues)|
|Summary of Environmental and Social Aspects|
|Stakeholder Communication, Participation, and Consultation|
|During Project Design||Stakeholders were consulted mainly had discussions with department of project management and monitoring and external resources department of ministry of finance and planning.|
|During Project Implementation||Continuous consultations are being held mainly on training plan with all the executing and implementing agencies in the portfolio, to ensure that capacity building is done based on the ADB and agencies requirements.|
|Consulting Services||ADB will engage the consultants following the ADB Procurement Policy (2017, as amended from time to time) and its associated project administration instructions and/or staff instructions|
|Procurement||Procurement will be done in accordance with ADB Procurement Policy (2017 as amended from time to time) and Procurement Regulations for ADB Borrowers (2017, as amended from time to time).|
|Responsible ADB Officer||Amarasekera, Navodhini C.|
|Responsible ADB Department||South Asia Department|
|Responsible ADB Division||Sri Lanka Resident Mission|
Department of External Resources
Ministry of Finance & Planning
P.O. Box 277, Secretariat Bldg.(3rd Flr)
Colombo 1, Sri Lanka Ministry of Finance
The Secretariat Building
|Approval||18 Nov 2020|
|Last Review Mission||-|
|Last PDS Update||23 Nov 2021|
|Approval||Signing Date||Effectivity Date||Closing|
|18 Nov 2020||30 Nov 2020||30 Nov 2020||31 Dec 2025||-||-|
|Financing Plan/TA Utilization||Cumulative Disbursements|
|1,500,000.00||0.00||80,000.00||0.00||0.00||0.00||1,580,000.00||17 Jun 2022||421,066.09|
Project Data Sheets (PDS) contain summary information on the project or program. Because the PDS is a work in progress, some information may not be included in its initial version but will be added as it becomes available. Information about proposed projects is tentative and indicative.
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|Title||Document Type||Document Date|
|Improving Project Readiness and Portfolio Management - Phase II: Technical Assistance Report||Technical Assistance Reports||Nov 2020|
Safeguard Documents See also: Safeguards
Safeguard documents provided at the time of project/facility approval may also be found in the list of linked documents provided with the Report and Recommendation of the President.
None currently available.
Evaluation Documents See also: Independent Evaluation
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