48482-001: State-Level Public Administration Review (Phase 1) | Asian Development Bank

Micronesia, Federated States of: State-Level Public Administration Review (Phase 1)

Sovereign (Public) Project | 48482-001 Status: Active

The TA will help public administration reforms at the state level by supporting the preparation of a medium term public sector reform plan and facilitating implementation of key elements.

Project Details

Project Officer
Usui, Norio Pacific Department Request for information
Country
  • Micronesia, Federated States of
Modality
  • Technical Assistance
Sector
  • Public sector management
 
Project Name State-Level Public Administration Review (Phase 1)
Project Number 48482-001
Country Micronesia, Federated States of
Project Status Active
Project Type / Modality of Assistance Technical Assistance
Source of Funding / Amount
TA 9038-FSM: State Level Public Administration Review (Phase 1)
Technical Assistance Special Fund US$ 500,000.00
Strategic Agendas Inclusive economic growth
Drivers of Change Governance and capacity development
Knowledge solutions
Sector / Subsector

Public sector management / Public administration

Gender Equity and Mainstreaming No gender elements
Description The TA will help public administration reforms at the state level by supporting the preparation of a medium term public sector reform plan and facilitating implementation of key elements. The core areas which may be considered in the development of the medium-term public sector reform plan include (but may not be limited to): (i) reorganization of government structure, based on functional review of government units, to better reflect key functions and responsibilities; (ii) support for corporate planning processes, including identification of core activities and resource requirements; (iii) redevelopment of job descriptions and consideration of realignment of positions to promote flexibility across functional areas; (iv) rationalization and simplification of the job grading and pay structure; (v) unification of jobs under the SSCs and exempt positions into the PSS; (vi) reinvigoration of the system for strengthening merit based human resource management; and (vii) consideration of capacity development and training requirements.
Project Rationale and Linkage to Country/Regional Strategy
Impact The impact will be an efficient public service provisions at the state level and a contribution to the long-term fiscal consolidation.
Project Outcome
Description of Outcome The Office of Governor endorses the medium-term public sector reform plan for submission to State Congress in each participating State
Progress Toward Outcome The government (Pohnpei state) has been preparing draft bills based on the consultants' recommendation.
Implementation Progress
Description of Project Outputs

1. Reorganization of government structure based on functional review of government units

2. Development of corporate planning method linking core activities and resource requirements

3. Rationalization and simplification of the job grading and pay structure

4. Unification of jobs under SSCs and exempt positions into the PSS

5. Reinvigoration of the system for strengthening merit based human resource management.

1. Reorganization of state government structures based on a functional review of government units

2. Development of a corporate planning method linking core activities and resource requirements

3. Rationalization and simplification of the job grading and pay structures

4. Integration of SSC and exempt positions into the PSS

5. Reinvigoration of the system for strengthening merit based human resource management

Status of Implementation Progress (Outputs, Activities, and Issues) The TA has been progressing well. The final report of the consultants would be submitted by the end of October. The national workshop will be held in Pohnpei in the first week of November 2017.
Geographical Location Nation-wide, Micronesia
Summary of Environmental and Social Aspects
Environmental Aspects
Involuntary Resettlement
Indigenous Peoples
Stakeholder Communication, Participation, and Consultation
During Project Design
During Project Implementation
Business Opportunities
Consulting Services

The TA will be implemented in two states, selected on the basis of their commitment to public administration reform. The national Ministry of Finance and Administration will be the executing agency and the office of the governor in each participating state will act as an implementing agency. The offices of the governor will provide quality assurance and coordination with other departments, state agencies, and stakeholders. The TA will be implemented from January 2016 to November 2017.

International consultants (14 persons-months, intermittent) will be recruited using individual consultant selection in accordance with ADB's Guidelines on the Use of Consultants (2013, as amended from time to time). The consulting services under the TA will be engaged under an output-based (lump sum) contract wherever possible. The consultants will report to ADB and the offices of the governors on the substance and timing of deliverables. Key recommendations of the TA will be discussed in final workshops in the target states, and a national workshop on public administration reform will be organized to share reform options with the national government and other states. Resource persons from the Philippines and Bhutan who have long experience of establishing corporate planning systems will be invited to the national forum to share their experience in civil service reforms and corporate planning activities. The engagement of the resource persons will comply with ADB rules. The terms of reference for the consulting services are in Appendix 3. All disbursements under the TA will be in accordance with ADB's Technical Assistance Disbursement Handbook (2010, as amended from time to time).

Responsible ADB Officer Usui, Norio
Responsible ADB Department Pacific Department
Responsible ADB Division Urban, Social Development & Public Management Division, PARD
Executing Agencies
Department of Finance and Administration
PS2, Palikhir
Pohnpei State
Federated States of Micronesia
Timetable
Concept Clearance 16 Nov 2015
Fact Finding 10 Nov 2015 to 13 Nov 2015
MRM -
Approval 14 Dec 2015
Last Review Mission -
Last PDS Update 20 Sep 2017

TA 9038-FSM

Milestones
Approval Signing Date Effectivity Date Closing
Original Revised Actual
14 Dec 2015 05 Jan 2016 05 Jan 2016 30 Nov 2017 30 Nov 2018 -
Financing Plan/TA Utilization Cumulative Disbursements
ADB Cofinancing Counterpart Total Date Amount
Gov Beneficiaries Project Sponsor Others
500,000.00 0.00 0.00 0.00 0.00 0.00 500,000.00 14 Dec 2015 315,341.08

Project Data Sheets (PDS) contain summary information on the project or program. Because the PDS is a work in progress, some information may not be included in its initial version but will be added as it becomes available. Information about proposed projects is tentative and indicative.

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Procurement Plan

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