fbpx 49250-001: Strengthening Government and Civil Society Cooperation in Open Government Partnership to Improve Public Services | Asian Development Bank

Regional: Strengthening Government and Civil Society Cooperation in Open Government Partnership to Improve Public Services

Sovereign (Public) Project | 49250-001 Status: Active

ADB's Strategy 2020 identifies good governance and capacity development as one of the five drivers of change, and puts it as mainstream of ADB operations. In the Midterm Review of Strategy 2020, _ADB will help strengthen governance systems and institutional capacities to support effective, timely, and corruption-free delivery of public services._ ADB's Governance Policy (1995) identified transparency, accountability, participation, and predictability as four pillars of sound governance. Presently, all CPSs address governance and capacity issues, in part through the mandatory requirement for CPSs and operations in priority sectors to be informed by governance risk assessments (GRAs).

Project Details

Project Officer
Claudia Buentjen Sustainable Development and Climate Change Department Request for information
Country
  • Regional
Modality
  • Technical Assistance
Sector
  • Public sector management
 
Project Name Strengthening Government and Civil Society Cooperation in Open Government Partnership to Improve Public Services
Project Number 49250-001
Country Regional
Armenia
Indonesia
Papua New Guinea
Project Status Active
Project Type / Modality of Assistance Technical Assistance
Source of Funding / Amount
TA 9288-REG: Strengthening Government and Civil Society Cooperation in Open Government Partnership to Improve Public Services
Japan Fund for Poverty Reduction US$ 1.00 million
Strategic Agendas Inclusive economic growth
Drivers of Change Gender Equity and Mainstreaming
Governance and capacity development
Partnerships
Sector / Subsector

Public sector management / Public administration

Gender Equity and Mainstreaming Some gender elements
Description

ADB's Strategy 2020 identifies good governance and capacity development as one of the five drivers of change, and puts it as mainstream of ADB operations. In the Midterm Review of Strategy 2020, _ADB will help strengthen governance systems and institutional capacities to support effective, timely, and corruption-free delivery of public services._ ADB's Governance Policy (1995) identified transparency, accountability, participation, and predictability as four pillars of sound governance. Presently, all CPSs address governance and capacity issues, in part through the mandatory requirement for CPSs and operations in priority sectors to be informed by governance risk assessments (GRAs).

The Second Governance and Anticorruption Action Plan (GACAPII), approved in July 2006, identified poor governance, weak institutions and systemic corruption as significant risks on the public sector's ability to delivery services. Reducing corruption and developing capable institutions are identified as means to improve development outcomes and building effective states. The key Results areas identified public financial management and preventative measures to combat corruption as important to GACAPII. ADB's approach to capacity development is expressed in the 2007 Medium-Term Framework and Action Plan for capacity development.

The recent adoption of the Sustainable Development Goal 16 (SDG16) is the international development community's commitment to strengthen governance and institutional capacities. SDG16 aims to _build effective, accountable, and inclusive institutions at all levels and SDG17 which aims to enhance the effectiveness of capacity development to developing countries.

Project Rationale and Linkage to Country/Regional Strategy In July 2014, ADB became a member of the Open Government Partnership (OGP) to help strengthen the governance principles of openness, transparency, accountability, and participation in Asia and the Pacific. This proposal responds to a direct invitation from the OGP Steering Committee for ADB to support government and civil society actors in OGP member and non-member countries to advance open government across the region. This capacity development technical assistance (CDTA) seeks to support OGP member countries to formulate, clarify, and implement commitments made in the OGP National Action Plans (NAPs). The CDTA will also provide learning opportunities for aspiring Asia-Pacific member countries (AMC) to meet OGP eligibility status in the areas of access to information, budget transparency, and citizen engagement.
Impact Organizational performance of Asia and the Pacific OGP member countries to formulate and implement OGP NAPs improved
Project Outcome
Description of Outcome Government and civil society collaboration to support citizen participation in service delivery strengthened
Progress Toward Outcome

The Open Government Partnership (OGP) was formally launched in September 2011 with the aim to "secure concrete commitments from governments to promote transparency, empower citizens, fight corruption, and harness new technologies to strengthen governance." It is a voluntary initiative that aims at building trust and foster collaboration between governments and their citizens to improve development outcomes. In 2014, the Asian Development Bank (ADB) became a member of the OGP to support developing member countries (DMCs) advance their open government reform agendas. The impact of the Technical Assistance (TA) will be increased collaboration between governments and civil society organizations in Asia and the Pacific to enhance accountability and transparency in public service delivery. The outcome will be a strengthened government and civil society collaboration to support citizen participation in service delivery.

The number of OGP countries among ADB DMCs has increased from the baseline of six DMCs to 11, i.e. Afghanistan, Armenia, Georgia, Indonesia, Kyrgyz Republic, Mongolia, Pakistan, Papua New Guinea, the Philippines, the Republic of Korea and Sri Lanka.

The TA supports the formulation and implementation of the OGP National Action Plans through three outputs. The implementation of the TA commenced on 1 March 2017.

Implementation Progress
Description of Project Outputs

Training needs report produced.

Training and cross learning from Asia and the Pacific Open Government Partnership members and aspiring member countries conducted.

Technical and demonstration support provided.

Status of Implementation Progress (Outputs, Activities, and Issues)

A request for extension of TA completion date to 31 October 2020 and minor change in implementation arrangements to include the child marriage survey by Badan Pusat Statistik (BPS) in Indonesia was approved on 8 August 2018. On 17 September 2018, a minor change in implementation arrangements to use a non-consulting services under new Staff Instruction on TA Procurement of Goods, Works and Nonconsulting Services for the contract with BPS to conduct the survey on child marriage was approved.

Output 1: Knowledge products on open government partnership developed and disseminated

A series of open government-related learning events, blogs and workshop reports have been produced under the output.

The Open Government Regional Workshop on Public Service Delivery was co-organized with the OGP Secretariat and the United Nations Development Program and held from 7 8 August 2017 in ADB Headquarters Manila. The workshop provided a forum for experience sharing and learning of open government country cases with lessons learnt from nine OGP members.

Related to the regional workshop, a blog on the Open Data Initiative in Indonesia was posted by the Open Government Specialist consultant recruited under the TA and published at: https://www.opengovpartnership.org/stories/co-creation-buzzword-reflections-open-government-public-service-delivery-workshop-manila.

On 14 December 2017, the Government of Indonesia (GoI) hosted the Asia Pacific Leaders Forum 2017 in Jakarta, Indonesia to discuss the role of open government in promoting inclusive development. Under the TA, ADB co-hosted the Subnational Leaders' Roundtable with the United Cities and Local Governments Asia Pacific. ADB sponsored one of the speakers in the Subnational Leaders' Roundtable as well as two speakers for breakout sessions.

A workshop on "Strengthening Open Budget Practices in Asia and the Pacific" was held in Manila on 7 9 May 2018 as ADB's contribution to the Global OGP Week.

In February 2018, the government concurrence from Papua New Guinea was received. A High Level OGP Conference on "Re-engaging in Open Government Partnership in Papua New Guinea Learning and Building on from Experiences Locally and Globally" was held on 26 27 June 2018 at Laguna Hotel, Port Moresby, Papua New Guinea and contributed to the adoption of the National Action Plan. The TA funded the venue and resource persons from India, Mongolia, and the Philippines to share regional experiences with National Action Plan preparation. Follow-up discussions were held with the Papua New Guinea team to assess support needs for implementation of the National Action Plan.

An OGP regional meeting was held on 5 6 November 2018 in Seoul, South Korea. The meeting comprised over 600 governmental reformers and civil society leaders from 40 different countries. It provided a platform to discuss ways to make governments more inclusive, responsive and accountable. The TA funded two resource persons from Indonesia, a resource person from Armenia to present the subproject supported under output 3.2 and a participant from Armenia.

A Regional Workshop on Beneficial Ownership in the Asia and Pacific co-organized with the ADB Institute and the Extractive Industry Transparency Initiative (EITI) Secretariat was held at ADB Headquarters on 19 20 March 2020. The objective of the workshop was to showcase best practices with beneficial ownership disclosure so far, discuss challenges, implementation of data standards, verification procedures and meaningful use of data.

Output 2: Capacity of stakeholders in selected developing member countries to promote and implement the national action plans strengthened

A request from the Government of Armenia (GoA) for support of Armenia's fourth National Action Plan (2018 2020) was discussed and inputs on community monitoring of infrastructure projects were provided drawing on the experience gained under subproject 3.2. The Government decided not to include community-monitoring in the National Action Plan, because at this point, GoA prefers to concentrate efforts and resources on improving the state supervision system to increase the quality of the public service delivery.

The GoI hosted the Asia Pacific Leaders' Forum 2017 on 14 December 2017 in Jakarta, Indonesia to discuss the role of open government in promoting inclusive development. ADB contributed to the discussions on how subnational leaders in the region have promoted transparency, accountability, citizen participation, and innovation in the pursuit of inclusive development. The TA funded one of the speakers in the Subnational Leaders' Roundtable as well as two speakers for breakout sessions as well as staff contributions.

Output 3: Community-based initiative on monitoring government service delivery pilot tested

Subproject 3.1 (Indonesia): The subproject "Improving Access and Use of Information through Open Government for Better Service Delivery and Development Outcomes in East Java (KINERJA OGP)" is being implemented in Lumajang and Pacitan Districts. The subproject aims to support improved service delivery processes and open data procedures in two subnational governments in Indonesia. This is complemented by a $75,000 subcomponent under KSTA 9017: REG: Unlocking Innovation for Development. A concept paper was prepared on request of the Indonesian Ministry of National Development Planning (BAPPENAS) and the Government of East Java. During a mission by the project officer to Jakarta in February 2018 the project impact, outcome, outputs and activities were discussed. Meetings with development partners and the BPS were held during the mission and an agreement was reached to conduct an in depth survey on child marriage in two districts in East Java.

In June 2018, BAPPENAS issued letters to the Province of East Java and BPS for support to the project. Consultants for the subproject were recruited and mobilized for a contract period until February 2019. On 6 July 2018 the KINERJA OGP program was launched in Surabaya and provincial government officials were familiarized with the KINERJA OGP program, including prevalent child marriage and open data issues in the province.

On 5 and 9 July 2018, two kick-off events were held in Lumajang and Pacitan for government and non-government participants to disseminate the objectives and approaches of the project. From 31 July to 2 August 2018, the first dashboard development workshop which discussed key performance indicators to be included in the child marriage dashboards was held in Surabaya. The workshop aimed to obtain agreement on the data needs of different partners, identify potential dashboard indicators, and develop the initial indicator metadata. This was followed-up with intensive data gathering and stakeholder consultation.

The second dashboard development workshop took place in Malang from 30 October to 1 November 2018. The objectives were: (i) to guide government counterparts in designing dashboards based on dashboard objectives, indicator framework, and data availability and (ii) to train government counterparts develop dashboards using Tableau software. The outcome of the second Dashboard workshop is greater understanding of the existing data and remaining data needs and greater awareness of the need to harmonize messages on child marriage.

By end of December 2018, dashboards templates were available, and a better understanding of the dispersed data sources was gained, but significant data gaps continued to persist. Despite intensive efforts by the team to initiate the BPS survey, it was finally decided not to pursue the survey due to issues with the cost-efficiency and timeliness of the BPS proposal. An alternative data gathering method is envisaged to be conducted under TA 9017-REG. In the meantime, the emphasis of the subproject was shifted towards the development and publication of standardized guidelines for child marriage elimination programs at the district level. In preparation, a workshop on Multi-stakeholder Practical Manual Preparation on Child Marriage Prevention and Youth Reproductive Health was held in Surabaya Indonesia on 26 27 March 2019.

Subproject 3.2 (Armenia). The subproject "Strengthening Government and Civil Society Cooperation in Open Government Partnership to Improve Public Services" aims to support GoA in reducing potential integrity and safeguards risks under the ADB's Seismic Safety Improvement Program (SSIP). In May 2017, ADB entered into a cooperation agreement between ADB and Integrity Action (IA) to cooperate on the monitoring of 20 schools financed under the SSIP.

IA conducted an initial scoping mission to Armenia from 15 21 July 2017 to clarify roles and responsibilities with all stakeholders involved and ascertain the locations of schools. https://www.fredrikgaltung.com/single-post/2017/08/24/Armenia-an-Open-Beneficiary-Partnership-with-the-Asian-Development-Bank.

From 27 29 September 2017, IA held a three-day workshop on community integrity building and the DevelopmentCheck methodology for prospective Armenian non-government organizations interested in entering into partnership with IA to implement the community integrity building approach and monitor the reconstruction of selected schools. The training also informed IA's partnership selection. The decision was reached to appoint the Armavir Development Center in cooperation with the Regional Research Institute for Social-Economic Policy.

At a development partner workshop held on the 28 September 2017 hosted by the Armenia Resident Mission of ADB, ADB launched the TA and shared details on the design and scope of the project as well as the partnership with IA and the GoA.

From 23 25 January 2018, IA conducted a community integrity building Training of Trainers. The training was meant to equip NGOs with skills to help monitor reconstruction of schools and to train partners on CIB methodology. Also, the new DevelopmentCheck App and website was translated to Armenian (https://developmentcheck.org/) and launched during the training sessions.

In December 2017, IA informed ADB that it would not be possible to conduct the monitoring of 20 schools as agreed in the cooperation agreement because of delays in school construction under the ADB SSIP. The agreement was revised effective 1 May 2018 to comprise the monitoring of eight schools by May 2019 with a reduced contract amount.

The semi-annual report covering January July 2018 reported that a Joint Working Group for six schools composed of different stakeholders from each school were established and held monthly meetings. A steering committee was successfully established in March 2018 to facilitate commitments among ADB, the Armavir Development Center, the Armenia Territorial & Development Fund and IA. An initial meeting was held in April 2018. By end of December, community monitors for six schools were identified and 79 monitors (71% female) were recruited and trained. Training materials were translated in Armenian. Bi-monthly visits were conducted to six schools under construction and reports submitted on DevelopmentCheck.

The semi-annual report covering August 2018 to January 2019 reported that the monitoring of six schools continues with strong buy in from the monitoring teams. The six Joint Working Groups meet every three months. Verified data are uploaded to DevelopmentCheck and results communicated through media and community feedback meetings. The approach is being replicated by other development partners. However, the bidding for the remaining schools under the IA contact is delayed and it may no longer be possible to finish the community monitoring for the eight schools by the end of May. An extension of the subproject beyond end of May is currently not expected due to a lack of support by GoA to its continued implementation.

A national consultant with expertise on public sector management and governance was recruited and is supporting the in country subproject oversight and the preparation of the Governance Risk Assessment for Armenia, in accordance with the requirements, processes, and standard reporting formats contained in the staff guidance for implementing ADB's Governance and Anticorruption Action Plan II. The Governance Risk Assessment will feed into the preparation of ADB's country partnership strategy for Armenia. The Governance Risk Assessment has been finalized and is currently expanded under a different funding source to cover sector assessments.

NEXT STEPS:

For ARM subproject continue monitoring of schools (depending on progress of SSIP implementation) for structural integrity and safeguards, supervision mission of project officer to discuss subproject with stakeholders and draw lessons for Armenia and other countries, close of IA contract and subproject by end of May.

For Indonesia, supervision mission of project officer to finalize the work plan and review opportunities to extend the project to allow for sufficient time to finalize the guidelines on teenage marriage, reproductive health and related roll-out and advocacy activities.

Geographical Location Armenia - Nation-wide; Indonesia - Nation-wide; Papua New Guinea - Nation-wide
Summary of Environmental and Social Aspects
Environmental Aspects
Involuntary Resettlement
Indigenous Peoples
Stakeholder Communication, Participation, and Consultation
During Project Design This proposal responds to a direct invitation from the OGP Steering Committee for the ADB to support government and civil society actors in OGP member and AMC to advance open government across the region.Since joining the OGP in 2014, ADB has held three regional workshops and four in-country conferences that brought member countries and aspiring countries together to learn about open government and to seek countries perspectives on how ADB can support their endeavor to be more open, transparent and more responsive to citizens.This TA is a result of the recommendations from workshops, conferences and discussions with OGP focal points both in the member and aspiring countries. In addition, the TA is a response to communications between ADB and members of OGP Steering Committee mandated to support to the National Action Plan, its implementation, and also supporting countries to meet OGP eligibility criteria.
During Project Implementation
Business Opportunities
Consulting Services A total of 12 person-months (intermittent) of international consulting services and 18 person-months (intermittent) of national consulting services will be required to ensure the effective implementation of this technical assistance (TA) project. Consultants will be recruited as individuals in accordance with ADB's Guidelines on the Use of Consultants (2013, as amended from time to time). Detailed terms of reference will be finalized as the specific scope of work is determined based on consultations with participating countries.
Responsible ADB Officer Claudia Buentjen
Responsible ADB Department Sustainable Development and Climate Change Department
Responsible ADB Division SDTC
Executing Agencies
Asian Development Bank
6 ADB Avenue,
Mandaluyong City 1550, Philippines
Timetable
Concept Clearance 07 Apr 2016
Fact Finding 29 Feb 2016 to 07 Apr 2016
MRM -
Approval 12 Dec 2016
Last Review Mission -
Last PDS Update 29 Mar 2019

TA 9288-REG

Milestones
Approval Signing Date Effectivity Date Closing
Original Revised Actual
12 Dec 2016 - 12 Dec 2016 28 Feb 2019 31 Oct 2020 -
Financing Plan/TA Utilization Cumulative Disbursements
ADB Cofinancing Counterpart Total Date Amount
Gov Beneficiaries Project Sponsor Others
0.00 1,000,000.00 0.00 0.00 0.00 0.00 1,000,000.00 12 Dec 2016 681,912.84

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Safeguard Documents See also: Safeguards

Safeguard documents provided at the time of project/facility approval may also be found in the list of linked documents provided with the Report and Recommendation of the President.

None currently available.

Evaluation Documents See also: Independent Evaluation

None currently available.

Related Publications

None currently available.


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Requests for information may also be directed to the InfoUnit.

Tenders

Tender Title Type Status Posting Date Deadline
International Open Government Specialist/Localization of SDGs Individual - Consulting Closed 17 Jul 2019 23 Jul 2019
Strengthening Government and Civil Society Cooperation in Open Government Partnership to Improve Public Services—Monitoring and Evaluation Specialist (Indonesia) Individual - Consulting Closed 10 Jul 2018 16 Jul 2018
Strengthening Government and Civil Society Cooperation in Open Government Partnership to Improve Public Services—Institutional Development and Health Governance Specialist Individual - Consulting Closed 06 Jun 2018 12 Jun 2018
Strengthening Government and Civil Society Cooperation in Open Government Partnership to Improve Public Services—Finance and Operations Specialist (Indonesia) Individual - Consulting Closed 26 May 2018 01 Jun 2018
Strengthening Government and Civil Society Cooperation in Open Government Partnership to Improve Public Services—Institutional Development Specialist (Indonesia) Individual - Consulting Closed 18 May 2018 24 May 2018
Strengthening Government and Civil Society Cooperation in Open Government Partnership to Improve Public Services—Local Government, Open Data and Knowledge Management Specialist (Indonesia) Individual - Consulting Closed 18 May 2018 24 May 2018
Strengthening Government and Civil Society Cooperation in Open Government Partnership to Improve Public Services—Provincial Coordinator (Indonesia) Individual - Consulting Closed 16 May 2018 22 May 2018
Strengthening Government and Civil Society Cooperation in Open Government Partnership to Improve Public Services—Mitigating Governance and Anticorruption Risks and Improving Open Government in Armenia Individual - Consulting Closed 16 May 2018 29 May 2018
Strengthening Government and Civil Society Cooperation in Open Government Partnership to Improve Public Services—Open Government Specialist (East Java, Indonesia) Individual - Consulting Closed 27 Oct 2017 02 Nov 2017
Project Support Coordinator Individual - Consulting Closed 26 Oct 2017 12 Nov 2017

Contracts Awarded

No contracts awarded for this project were found

Procurement Plan

None currently available.