Vanuatu: Cyclone Pam Road Reconstruction Project

Sovereign Project | 49319-001

The Asian Development Bank is helping rebuild and climate-proof the ring road on Efate Island, which was badly damaged by floods and storm surges during Cyclone Pam in March 2015. The project will restore 10 km of damaged roadways, repair damaged bridges, culverts and causeways, and carry out river channel realignments and other measures to make the route more climate resilient in future.

Project Details

Project Name Cyclone Pam Road Reconstruction Project
Project Number 49319-001
Country Vanuatu
Project Status Closed
Project Type / Modality of Assistance Grant
Loan
Source of Funding / Amount
Grant 0459-VAN: Cyclone Pam Road Reconstruction Project
Asian Development Fund US$ 7.00 million
Grant 0460-VAN: Cyclone Pam Road Reconstruction (Disaster Response Facility)
Asian Development Fund US$ 2.81 million
Grant 0461-VAN: Cyclone Pam Road Reconstruction Project
GEF-Least Developed Countries Fund US$ 2.68 million
Loan 3331-VAN: Cyclone Pam Road Reconstruction Project
Asian Development Fund US$ 1.00 million
Loan 3332-VAN: Cyclone Pam Road Reconstruction (Disaster Response Facility)
Asian Development Fund US$ 2.81 million
Grant 0540-VAN: Cyclone Pam Road Reconstruction-Additional Financing
Asian Development Fund US$ 4.10 million
Loan 3552-VAN: Cyclone Pam Road Reconstruction-Additional Financing
Concessional ordinary capital resources lending US$ 4.10 million
Strategic Agendas Environmentally sustainable growth
Inclusive economic growth
Regional integration
Drivers of Change Gender Equity and Mainstreaming
Governance and capacity development
Knowledge solutions
Partnerships
Private sector development
Sector / Subsector

Transport / Road transport (non-urban) - Transport policies and institutional development

Gender Equity and Mainstreaming Some gender elements
Description The Cyclone Pam Road Reconstruction Project will support the efforts of the Government of the Republic of Vanuatu to reconstruct, and climate and disaster proof, the transport sector infrastructure on Efate ring road damaged by the Cyclone Pam floods and storm surges during 12-14 March 2015.
Project Rationale and Linkage to Country/Regional Strategy

Between 12 and 14 March 2015 Tropical Cyclone Pam (TCP) struck Vanuatu as an extremely destructive Category 5 cyclone with wind speed estimated at 250km/hour and wind gusts peaking at 320km/hour. The center of the cyclone passed east of Efate Island which is the home of capital Port Vila and then continued southward passing just west of Erromango and Tanna Islands. Heavy rainfall and destructive high storm surges caused severe flooding and widespread damages particularly in Tafea and Shefa provinces. The other four provinces also experienced flooding and minor damages. Eleven fatalities were confirmed in Tafea and Shefa provinces. An estimated 65,000 people were displaced from their homes. Approximately 17,000 buildings were damaged or destroyed including houses, schools, clinics and other medical facilities. The tropical cyclone destroyed crops on a large scale and compromised the livelihoods of at least 80% of Vanuatu''s rural population.

The government requested for an emergency assistance loan and grant on 24 August 2015 to support the post-TCP recovery and reconstruction plan. ADB's different lending and grant assistance modalities were assessed to determine the most appropriate way to assist the government respond to post-TPC needs.

Impact Accelerated economic and social recovery in Vanuatu's Cyclone Pam affected provinces.
Project Outcome
Description of Outcome Socioeconomic activities restored to pre-cyclone levels
Progress Toward Outcome

The original loan was approved in November 2015. The design and supervision consultants (DSC) contract was awarded in June 2016 and the DSC were mobilized in July 2016.

ADB approved an additional financing of $8.4 million in August 2017 (including $1 million to compensate loses on SDR) to cover the cost and to scale up the original project to include additional damaged sites on the Efate ring road.

The civil works contracts under the original project and additional financing were awarded in August 2017 and December 2017, respectively.

The project overall cumulative progress is measured at about 97% completed as of end September 2019.

The project is severely delayed from its original schedule but substantially complete. However, some works due to design changes at the Klems Hill project site and works rejected by the Engineer, such as asphalt sealing, are yet to be completed. The Contractor has confirmed that all works will be completed by 15 November 2019. Loans and grants closing has been extended to 31 May 2020.

Implementation Progress
Description of Project Outputs Transport infrastructure in damaged locations on Efate ring road reconstructed, and climate and disaster-proofed
Status of Implementation Progress (Outputs, Activities, and Issues)

Ongoing

Ongoing

Ongoing

Ongoing

Ongoing

Ongoing

Ongoing

Ongoing

Ongoing

Ongoing

Ongoing

Geographical Location Nation-wide, Efate
Safeguard Categories
Environment B
Involuntary Resettlement B
Indigenous Peoples C
Summary of Environmental and Social Aspects
Environmental Aspects The Project is categorized B for environmental safeguards. The environmental impacts will be small-scale, site-specific and can be managed through implementation of the environmental management plan. An environmental assessment and review framework has been prepared to guide the process of environmental assessment during project implementation stage. Environmental safeguards monitoring is conducted timely, monitoring reports prepared and disclosed on the ADB web. Any issues during project implementation have been addressed timely and mitigation actions implemented.
Involuntary Resettlement The project has been categorized C for involuntary resettlement and category C for indigenous peoples. However, due to unanticipated land acquisition in Epule the project will be recategorized as category B for involuntary resettlement. The project does not involve physical displacement or relocation of people since the project is confined to the existing ring road corridor but lands will be acquired for the Epule bridge. The IA and DSC were reminded to submit a Resettlement Plan documenting the land acquisition and all affected assets, following the approved Resettlement Framework. The IA and DSC have been reminded that any additional access to land will require obtaining negotiated settlement or land-use agreements following the approved resettlement framework. Due diligence for additional sites needs to follow the processes outlined in the resettlement framework and prepare the necessary safeguards document (either Resettlement Plan or Due Diligence Report), and required to be reviewed, cleared and publicly disclosed by both the EA/IA and ADB. The DSC and IA have carried out regular consultations with the affected communities. Social safeguards monitoring is conducted timely, monitoring reports prepared and disclosed on the ADB web. Any issues during project implementation have been addressed timely and mitigation actions implemented.
Indigenous Peoples The project has been categorized category C for indigenous peoples. The project will confined to the existing ring road corridor and the beneficiaries are the Ni-Vanuatu people.
Stakeholder Communication, Participation, and Consultation
During Project Design A communications and consultation plan (CCP) has been prepared during design phase for the project. The CCP is based on methods used in similar projects and follow custom and tradition for communication requirements. Consultations have been undertaken to share information about the project, receive information from communities and beneficiaries, and discuss potential impacts and mitigation measures. Disclosure of project documents including safeguards assessments and plans complies with ADB Public Communications Policy 2011 and relevant requirements of laws of Vanuatu (Environmental Protection and Conservation Act). The CPP also sets out the grievance redress mechanism that will be implemented to resolve any project-level complaint or issue. Consultations and communications will be recorded, reported and be subject of monitoring.
During Project Implementation Stakeholder participation and consultation methodology from the design phase to implementation phase. The DSC and IA have carried out regular consultations with the affected communities.
Responsible ADB Officer Fay, David R.
Responsible ADB Department Pacific Department
Responsible ADB Division Pacific Liaison and Coordination Office in Sydney, Australia
Executing Agencies
Ministry of Finance & Economic Management
Mr. Jeffrey Wilfred
P.M.B. 058
Port Vila
Vanuatu
Timetable
Concept Clearance -
Fact Finding 22 Sep 2015 to 25 Sep 2015
MRM 12 Oct 2015
Approval 25 Nov 2015
Last Review Mission -
Last PDS Update 21 Oct 2019

Grant 0459-VAN

Milestones
Approval Signing Date Effectivity Date Closing
Original Revised Actual
25 Nov 2015 01 Mar 2016 03 Mar 2016 30 Jun 2018 31 May 2020 03 Jul 2020
Financing Plan Grant Utilization
Total (Amount in US$ million) Date ADB Others Net Percentage
Project Cost 9.21 Cumulative Contract Awards
ADB 7.00 18 Nov 2021 6.90 0.00 99%
Counterpart 2.21 Cumulative Disbursements
Cofinancing 0.00 18 Nov 2021 6.90 0.00 99%
Status of Covenants
Category Sector Safeguards Social Financial Economic Others
Rating Satisfactory Satisfactory - Satisfactory - Satisfactory

Grant 0460-VAN

Milestones
Approval Signing Date Effectivity Date Closing
Original Revised Actual
25 Nov 2015 01 Mar 2016 03 Mar 2016 30 Jun 2018 31 May 2020 03 Jul 2020
Financing Plan Grant Utilization
Total (Amount in US$ million) Date ADB Others Net Percentage
Project Cost 2.81 Cumulative Contract Awards
ADB 2.81 18 Nov 2021 2.69 0.00 96%
Counterpart 0.00 Cumulative Disbursements
Cofinancing 0.00 18 Nov 2021 2.69 0.00 96%
Status of Covenants
Category Sector Safeguards Social Financial Economic Others
Rating Satisfactory Satisfactory - Satisfactory - Satisfactory

Grant 0461-VAN

Milestones
Approval Signing Date Effectivity Date Closing
Original Revised Actual
25 Nov 2015 01 Mar 2016 03 Mar 2016 30 Jun 2018 31 May 2020 03 Jul 2020
Financing Plan Grant Utilization
Total (Amount in US$ million) Date ADB Others Net Percentage
Project Cost 2.68 Cumulative Contract Awards
ADB 0.00 18 Nov 2021 0.00 2.53 94%
Counterpart 0.00 Cumulative Disbursements
Cofinancing 2.68 18 Nov 2021 0.00 2.53 94%

Grant 0540-VAN

Milestones
Approval Signing Date Effectivity Date Closing
Original Revised Actual
09 Aug 2017 01 Sep 2017 27 Nov 2017 30 Jun 2019 31 May 2020 03 Jul 2020
Financing Plan Grant Utilization
Total (Amount in US$ million) Date ADB Others Net Percentage
Project Cost 4.10 Cumulative Contract Awards
ADB 4.10 18 Nov 2021 4.07 0.00 99%
Counterpart 0.00 Cumulative Disbursements
Cofinancing 0.00 18 Nov 2021 4.07 0.00 99%
Status of Covenants
Category Sector Safeguards Social Financial Economic Others
Rating Satisfactory Satisfactory - Satisfactory - Satisfactory

Loan 3331-VAN

Milestones
Approval Signing Date Effectivity Date Closing
Original Revised Actual
25 Nov 2015 01 Mar 2016 03 Mar 2016 30 Jun 2018 31 May 2020 03 Jul 2020
Financing Plan Loan Utilization
Total (Amount in US$ million) Date ADB Others Net Percentage
Project Cost 1.00 Cumulative Contract Awards
ADB 1.00 18 Nov 2021 0.92 0.00 100%
Counterpart 0.00 Cumulative Disbursements
Cofinancing 0.00 18 Nov 2021 0.92 0.00 100%
Status of Covenants
Category Sector Safeguards Social Financial Economic Others
Rating Satisfactory Satisfactory - Satisfactory - Satisfactory

Loan 3332-VAN

Milestones
Approval Signing Date Effectivity Date Closing
Original Revised Actual
25 Nov 2015 01 Mar 2016 03 Mar 2016 30 Jun 2018 31 May 2020 03 Jul 2020
Financing Plan Loan Utilization
Total (Amount in US$ million) Date ADB Others Net Percentage
Project Cost 2.81 Cumulative Contract Awards
ADB 2.81 18 Nov 2021 2.58 0.00 100%
Counterpart 0.00 Cumulative Disbursements
Cofinancing 0.00 18 Nov 2021 2.58 0.00 100%
Status of Covenants
Category Sector Safeguards Social Financial Economic Others
Rating Satisfactory Satisfactory - Satisfactory - Satisfactory

Loan 3552-VAN

Milestones
Approval Signing Date Effectivity Date Closing
Original Revised Actual
09 Aug 2017 01 Sep 2017 27 Nov 2017 30 Jun 2019 31 May 2020 03 Jul 2020
Financing Plan Loan Utilization
Total (Amount in US$ million) Date ADB Others Net Percentage
Project Cost 5.30 Cumulative Contract Awards
ADB 4.10 18 Nov 2021 3.44 0.00 100%
Counterpart 1.20 Cumulative Disbursements
Cofinancing 0.00 18 Nov 2021 3.44 0.00 100%
Status of Covenants
Category Sector Safeguards Social Financial Economic Others
Rating Satisfactory Satisfactory - Satisfactory - Satisfactory

Project Data Sheets (PDS) contain summary information on the project or program. Because the PDS is a work in progress, some information may not be included in its initial version but will be added as it becomes available. Information about proposed projects is tentative and indicative.

The Access to Information Policy (AIP) recognizes that transparency and accountability are essential to development effectiveness. It establishes the disclosure requirements for documents and information ADB produces or requires to be produced.

The Accountability Mechanism provides a forum where people adversely affected by ADB-assisted projects can voice and seek solutions to their problems and report alleged noncompliance of ADB's operational policies and procedures.

In preparing any country program or strategy, financing any project, or by making any designation of, or reference to, a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area.

Title Document Type Document Date
Cyclone Pam Road Reconstruction Project: Audited Project Financial Statements (January-December 2019) Audited Project Financial Statements May 2021
Cyclone Pam Road Reconstruction Project: Audited Project Financial Statements (January-December 2018) Audited Project Financial Statements Feb 2020
Cyclone Pam Road Reconstruction Project: Procurement Plan Procurement Plans Mar 2019
Cyclone Pam Road Reconstruction Project - Additional Financing: Procurement Plan Procurement Plans Feb 2019
Cyclone Pam Road Reconstruction Project: Audited Project Financial Statements (January-December 2017) Audited Project Financial Statements Jul 2018
Loan Agreement (Ordinary Operations [Concessional]) for Loan 3552-VAN: Cyclone Pam Road Reconstruction Project - Additional Financing Loan Agreement (Ordinary Resources) Sep 2017
Grant Agreement (Special Operations) for Grant 0540-VAN: Cyclone Pam Road Reconstruction Project - Additional Financing Grant Agreement Sep 2017
Cyclone Pam Road Reconstruction Project - Additional Financing: Project Administration Manual (As of Board Approval) Project/Program Administration Manual Jul 2017
Cyclone Pam Road Reconstruction Project: Audited Project Financial Statements (January-December 2016) Audited Project Financial Statements Jul 2017
Amendment to the Financing Agreement for Loans 3331 to 3332 and Grants 0459 to 0460-VAN: Cyclone Pam Road Reconstruction Project Financing Agreement Mar 2017
Cyclone Pam Road Reconstruction Project: Community Consultation Plan Documents Produced Under Grant/Loans/TA Oct 2016
Financing Agreement (Special Operations) for Grants 0459-0460 and Loans 3331-3332-VAN: Cyclone Pam Road Reconstruction Project Financing Agreement Mar 2016
Grant Agreement (Global Environmental Facility) for Grant 0461-VAN: Cyclone Pam Road Reconstruction Project Grant Agreement Mar 2016
Cyclone Pam Road Reconstruction Project: Report and Recommendation of the President Reports and Recommendations of the President Nov 2015
Cyclone Pam Road Reconstruction Project: Project Administration Manual Project/Program Administration Manual Nov 2015

Safeguard Documents See also: Safeguards
Safeguard documents provided at the time of project/facility approval may also be found in the list of linked documents provided with the Report and Recommendation of the President.


Evaluation Documents See also: Independent Evaluation

None currently available.


Related Publications

None currently available.


The Access to Information Policy (AIP) establishes the disclosure requirements for documents and information ADB produces or requires to be produced in its operations to facilitate stakeholder participation in ADB's decision-making. For more information, refer to the Safeguard Policy Statement, Operations Manual F1, and Operations Manual L3.

Requests for information may also be directed to the InfoUnit.

Tenders

No tenders for this project were found.


Contracts Awarded

Contract Title Approval Number Contract Date Contractor | Address Executing Agency Total Contract Amount (US$) Contract Amount Financed by ADB (US$)
CONTRACT NO: 0001/17/ICB/EF/SH/CPRRP/ADB/PWD EFATE RING ROAD RECONSTRUCTION WORKS CONTRACT Loan 3332 07 Aug 2017 CHINA CIVIL ENGINEERING CONSTRUCTION CORP | 4, BEIFENGWO, HAIDIAN DISTRICT BEIJING CHINA,PEOPLE'SREP.OF Ministry of Finance & Economic Management 12,190,000.00 2,610,505.00
Materials Laboratory Specialist NTP - 14 Mar 2017 Grant 0459 10 Feb 2017 Howard Hughes | 6 Mission Circle Wongaling Beach Qld 4852 Australia Ministry of Finance and Economic Management 225,000.00