Vanuatu: Cyclone Pam School Reconstruction Project
The Asian Development Bank is working with Vanuatu to rebuild schools in the wake of Cyclone Pam. The project is rebuilding junior secondary schools in Tafea Province, making them more resilient to future disasters and climate change risks.
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|Project Name||Cyclone Pam School Reconstruction Project|
|Country / Economy||Vanuatu
|Project Type / Modality of Assistance||Grant
|Source of Funding / Amount||
|Strategic Agendas||Environmentally sustainable growth
Inclusive economic growth
|Drivers of Change||Gender Equity and Mainstreaming
Governance and capacity development
|Sector / Subsector||
Education / Education sector development
|Gender Equity and Mainstreaming||Effective gender mainstreaming|
The project implemented in two phases. Phase 1 involved (i) the preparation of detailed designs and cost estimates, (ii) the preparation of bidding documents for the civil works contract, and (iii) community consultation to ensure that community feedback is factored into the final design and costing. Phase 2 consists of (i) physical rehabilitation of the project schools, and (ii) strengthening the capacity of MOET and communities for build-back-better execution, safer construction, disaster risk reduction and preparedness, and maintenance planning.
|Project Rationale and Linkage to Country/Regional Strategy||On 12 March 2015, category 5 tropical Cyclone Pam struck 22 islands of Vanuatu, leaving behind significant damage. On 25 August 2015, ADB received a request from the government for emergency assistance. It was to support post cyclone recovery and rehabilitation efforts in the education sector, with an emphasis on school infrastructure. One of the more remote provinces with five islands, Tafea Province was prioritized because it suffered the most damage in the education sector, and rehabilitation is focussed on one island because this would be the most cost-efficient solution.|
|Impact||Accelerated social recovery in Vanuatu's cyclone Pam-affected provinces (defined by the project)|
|Description of Outcome||Critical social services resumed with disaster-resilient infrastructure|
|Progress Toward Outcome||Construction commenced in September 2018 and is due for completion in August 2019. A midterm review in August 2018 revealed that expanded facilities at only four schools could be provided within the budget after one school received alternative funding. A minor change is being processed to reflect this.|
|Description of Project Outputs||
Schools on Tanna Island in Tafea Province are rebuilt and/or upgraded
Community and MOET management capacities for disaster risk reduction and preparedness are strengthened
|Status of Implementation Progress (Outputs, Activities, and Issues)||
Output 1 is being achieved. Number of schools revised to 4 due to one school being completed through funds from a separate donor. A minor change is being processed to reflect the change in number of schools. The bidding documents allow for new buildings which are dormitories, administration /library buildings and dining halls are provide and will service both genders. Likewise support services such as showers, toilets, water tanks, hand wash/ rain water collection and emergency stores are also provided. All review comments were included within the bidding documents.
Output 2 is being achieved. Community workshops were held in 2017 and 2018 to (i) consult communities on site layout and design features, and (ii) HIV/Aids pre civil works contractor mobilization. During 2019, the NGO will be carrying out 8 workshops related to Disaster Risk reduction, management and planning across the 4 schools/communities. Record of participants will outline the spread between female and male. Survey of attendees are being undertaken at each workshop and the team will continue to invest effort to ensure over 40% attendance by women.
|Geographical Location||Tafea Province, Tanna|
|Summary of Environmental and Social Aspects|
|Environmental Aspects||The project is classified as category B for environment. Reconstruction of buildings and facilities at five existing school sites is expected to have limited, only site-specific and, in most cases, temporary adverse impacts on the environment, which can be readily mitigated and managed through a construction-focused environmental management plan. An environmental assessment and review framework (EARF) was prepared for the project in accordance with ADB's Safeguard Policy Statement (2009) and has been posted on ADB's website. The contractor's approved CEMP is being followed.|
|Involuntary Resettlement||The project is classified as category C for involuntary resettlement and indigenous peoples based on ADB's Safeguard Policy Statement (2009). The project is not expected to involve physical displacement or involuntary acquisition of land. The schools will be rebuilt on their existing sites, with some additional adjacent land to be sought in consultation with the community, landowners and MOET. Any subproject activity that would require involuntary resettlement will be excluded.|
|Indigenous Peoples||The project is classified as category C for indigenous people as it is not expected to impact any distinct and vulnerable groups of indigenous people. The beneficiaries in the project areas are mostly Melanesians, native people of Vanuatu. The outputs will be culturally appropriate. Any subproject activity that would affect indigenous people will be excluded.|
|Stakeholder Communication, Participation, and Consultation|
|During Project Design||A capacity development component will be included to ensure engagement of communities and nongovernment organizations (NGOs) during design and reconstruction. A further focus is on training for communities on (i) how to maintain the new facilities and (ii) disaster risk management in case of future disasters.|
|During Project Implementation||A stakeholder engagement plan will be prepared based on participation methods that have worked well in other projects. It will provide guidelines for the project management unit and other relevant government agency staff, contractors, beneficiaries, and other stakeholders to enable them to communicate and consult with each other effectively, inclusively, and transparently and to ensure that effective participation occurs during design and implementation. This will rely heavily on the knowledge and support of an NGO familiar with the education sector in Vanuatu.|
|Consulting Services||Advance contracting will be used for recruiting the design and supervision consultants.|
|Procurement||The procurement of goods and works, and the recruitment of consulting services will be carried out according to the simplified and expedient procedures permitted under ADB's Disaster and Emergency Assistance Policy (2004), Procurement Guidelines (2015, as amended from time to time), and Guidelines on the Use of Consultants (2013, as amended from time to time). There will be multiple civil works contracts, using international competitive bidding, with one lot for each site.|
|Responsible ADB Officer||Mehta, Shinjini|
|Responsible ADB Department||Pacific Department|
|Responsible ADB Division||Pacific Liaison and Coordination Office in Sydney, Australia|
Ministry of Finance & Economic Management
|MRM||01 Oct 2015|
|Approval||16 Nov 2015|
|Last Review Mission||-|
|Last PDS Update||29 Mar 2019|
|Approval||Signing Date||Effectivity Date||Closing|
|16 Nov 2015||20 Nov 2015||03 Mar 2016||30 Jun 2018||30 Jun 2020||24 Aug 2020|
|Financing Plan||Grant Utilization|
|Total (Amount in US$ million)||Date||ADB||Others||Net Percentage|
|Project Cost||5.72||Cumulative Contract Awards|
|ADB||0.00||17 Jun 2022||0.00||4.91||98%|
|Cofinancing||5.00||17 Jun 2022||0.00||4.91||98%|
|Status of Covenants|
Project Data Sheets (PDS) contain summary information on the project or program. Because the PDS is a work in progress, some information may not be included in its initial version but will be added as it becomes available. Information about proposed projects is tentative and indicative.
The Access to Information Policy (AIP) recognizes that transparency and accountability are essential to development effectiveness. It establishes the disclosure requirements for documents and information ADB produces or requires to be produced.
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In preparing any country program or strategy, financing any project, or by making any designation of, or reference to, a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area.
Safeguard Documents See also: Safeguards
Safeguard documents provided at the time of project/facility approval may also be found in the list of linked documents provided with the Report and Recommendation of the President.
|Title||Document Type||Document Date|
|Cyclone Pam School Reconstruction Project: Environmental and Social Monitoring Report (July-December 2019)||Environmental and Social Monitoring Reports||Feb 2020|
|Cyclone Pam School Reconstruction Project: Environmental and Social Monitoring Report (January-June 2019)||Environmental and Social Monitoring Reports||Sep 2019|
|Cyclone Pam School Reconstruction Project: Semi-annual Environmental and Social Monitoring Report No. 2||Environmental and Social Monitoring Reports||Dec 2018|
|Cyclone Pam School Reconstruction Project: Land Due Diligence Report||Safeguards Due Diligence Reports||Oct 2018|
|Cyclone Pam School Reconstruction Project: Semi-annual Environmental and Social Safeguards Monitoring Report No. 1||Environmental and Social Monitoring Reports||Oct 2018|
|Cyclone Pam School Reconstruction Project: Initial Environmental Examination||Environmental Assessment and Measures||Aug 2017|
Evaluation Documents See also: Independent Evaluation
|Title||Document Type||Document Date|
|Vanuatu: Cyclone Pam School Reconstruction Project||Validations of Project Completion Reports||Aug 2021|
None currently available.
The Access to Information Policy (AIP) establishes the disclosure requirements for documents and information ADB produces or requires to be produced in its operations to facilitate stakeholder participation in ADB's decision-making. For more information, refer to the Safeguard Policy Statement, Operations Manual F1, and Operations Manual L3.
Requests for information may also be directed to the InfoUnit.
ADB, Japan, and Vanuatu Commission Climate Resilient Schools in TannaADB joined the Government of Vanuatu in a commissioning ceremony today to open several junior secondary schools that were built back better following damage by Cyclone Pam in 2015.
Japan, ADB to Help Vanuatu Rebuild Schools After Cyclone PamJapan is providing a $5 million grant, administered by ADB, to support the Government of Vanuatu’s school rebuilding drive in the wake of Cyclone Pam
|Tender Title||Type||Status||Posting Date||Deadline|
|Grant No. 9181-VAN: Cyclone Pam School Reconstruction Project [MOET-ADB-2017 Lots 1-4]||Invitation for Bids||Closed||02 Nov 2017||15 Dec 2017|
|Contract Title||Approval Number||Contract Date||Contractor | Address||Executing Agency||Total Contract Amount (US$)||Contract Amount Financed by ADB (US$)|
|MOET-ADB-2017-LOT_01 KWATAPAREN JUNIOR SECONDARY SCHOOL||Grant 09181||06 Jul 2018||CHINA CIVIL ENGINEERING CONSTRUCTION CORPORAT | 4.BEIFENGWO HAIDIAN DISTRICT BEIJING CHINA CHINA PEOPLE'SREP.OF||Ministry of Finance & Economic Management||1,426,383.00||—|
|MOET-ADB-2017-LOT 2 IENAULA JUNIOR SECONDARY SCHO OL||Grant 09181||06 Jul 2018||CHINA CIVIL ENGINEERING CONSTRUCTION CORPORAT | 4.BEIFENGWO HAIDIAN DISTRICT BEIJING CHINA CHINA PEOPLE'SREP.OF||Ministry of Finance & Economic Management||1,054,165.00||—|
|Title||Document Type||Document Date|
|Cyclone Pam School Reconstruction Project: Procurement Plan||Procurement Plans||Jan 2019|