Cook Islands : Disaster Resilience Program

Sovereign Project | 50212-001

The program will provide the Government of the Cook Islands rapid access to financing, contingent on a disaster affecting the country. Funds will be used to help meet short-term, post-disaster recovery needs. To establish eligibility to access the contingent financing, the government has undertaken prior policy actions that (i) clarify and implement policy and institutional arrangements for DRM, including the capacity for post-disaster response and recovery; (ii) improve the disaster resilience of physical assets; and (iii) expand disaster risk financing. Post-program monitoring will ensure continued progress toward attaining overall program goals.

Project Details

  • Project Officer
    Olsson, Sivou Beatrice
    Pacific Department
    Request for information
  • Country/Economy
    Cook Islands
  • Modality
  • Sector
    • Public sector management
Project Name
Disaster Resilience Program
Project Number
50212-001
Country / Economy
  • Cook Islands
Project Status
Closed
Project Type / Modality of Assistance
  • Loan
Source of Funding / Amount
Loan 3479-COO: Disaster Resilience Program
Source Amount
Ordinary capital resources US$ 10.00 million
Strategic Agendas
  • Environmentally sustainable growth
  • Inclusive economic growth
Drivers of Change
  • Gender Equity and Mainstreaming
  • Governance and capacity development
Sector / Subsector
  • Public sector management / Public expenditure and fiscal management

Gender
Some gender elements
Description
The program will provide the Government of the Cook Islands rapid access to financing, contingent on a disaster affecting the country. Funds will be used to help meet short-term, post-disaster recovery needs. To establish eligibility to access the contingent financing, the government has undertaken prior policy actions that (i) clarify and implement policy and institutional arrangements for DRM, including the capacity for post-disaster response and recovery; (ii) improve the disaster resilience of physical assets; and (iii) expand disaster risk financing. Post-program monitoring will ensure continued progress toward attaining overall program goals.
Project Rationale and Linkage to Country/Regional Strategy
The Government of the Cook Islands requested financial assistance from the Asian Development Bank (ADB) for the Disaster Resilience Program to help better manage the fiscal risk arising from disasters. A policy-based loanwith withdrawal deferred until the occurrence of a disaster triggered by a natural hazardwas requested to enable the government to rapidly access critical fiscal resources.
Impact

Resilience to combat the impacts of climate change and natural disasters strengthened

Resilient infrastructure and ICT built

Project Outcome

Description of Outcome

Adverse economic and social impacts of disaster events reduced.

Progress Toward Outcome
Outcome indicators will be measured upon program completion in 2020.

Implementation Progress

Description of Project Outputs

Strategic investments to improve disaster resilience sustained

Disaster risk financing expanded

Disaster preparedness strengthened

Status of Implementation Progress (Outputs, Activities, and Issues)

2018 Update: The agreed actions are specified in the program policy matrix supporting and monitoring progress towards achieving these goals. Yearly post-program monitoring will ensure continued progress towards attaining overall program goals.Policy Reform Progress is as follows:Output 1 - 1.1 : National development plan incorporating disaster resilience that is gender inclusive approved by cabinet. Progress : Completed. In 2016, the cabinet approved the National Sustainable Development Plan, 20162020, which includes two specific objectives: to strengthen resilience to combat the impacts of climate change and natural disasters, and to build resilient infrastructure. The second joint national action plan for DRM and climate change adaptation (JNAP II) was submitted to the National Disaster Risk Management Council and will be formally launched in December 2017.Output 1 - 1.2 : Public consultations on the second JNAP for disaster disk management and climate change adaptation completed.Progress: Public consultations on JNAP II, which will clarify and formalize the institutional arrangements for DRM, have been completed.Output 1 - 1.3 :Two meetings of the National Disaster Risk Management Council held in 2016.Progress: The government is ensuring that regular meetings of the National Disaster Risk Management Council are held and to increase to quarterly. Two meetings were held in 2017 and a final meeting will be held in December 2017. Meeting minutes are being kept. Output 1 - 1.4 : 10 Pa Enua (outer islands) have prepared and are currently updating their Island DRM plans, and plans are under preparation for 10 punas (districts) on Rarotonga.Progress: Pa Enua Disaster Risk Management (DRM) Plans have been prepared for the 10 outer islands. Of the 10 Punas on Rarotonga: three Punas (Tupapa Maraerenga, Takuvaine, and Akaoa have their DRM plans in place; Four Punas (Nikao, Avatiu, Ngatangiia, and Matavera) have draft DRM plans; and three Punas (Titikaveka, Murienua, and Ruaau) have yet to come up with a draft. EMCI to continue working with the Punas on completing their DRM plans.Output 1 - 1.5 : Learning modules on disaster risk management prepared for integration into the school curriculum and phased dissemination to schools throughout the country.Progress: The government has taken steps to improve public awareness of disaster risks through the preparation of DRM learning modules for schools, which were first distributed in 2014 and will be further disseminated in 2017. A Teachers Resource Kit (TRK) with learning modules on DRM is available to teachers and is integrated into the school curriculum. EMCI is working with the Ministry of Education to get these TRK out to all schools. EMCI has also engaged Cook Islands Red Cross to assist with the program during their travels to the Pa Enua and this is being conducted by Mata Hetland, a former school principal working for the Red Cross. Output 1 - 1.6 : Commencing development of training modules targeting key areas of DRM accountabilities relevant to each government agency, in support of Emergency Management Cook Island's mandate under the DRM Act 2007.Progress: Government is committed to training modules, targeting key areas of DRM accountabilities relevant to each government agency, that will be disseminated in 2017. An Inter-Agency Contingency Planning Workshop for Humanitarian Assistance in the Cook Islands was held in 2017 with assistance from UNOCHA to help define some of the roles and responsibilities of the various agencies during a national event. EMCI with the assistance of UNDP carried out a Post Disaster Needs Assessment training in 2017 with the aim of taking in a more holistic approach to damage assessment to include economic loss, loss of jobs and earnings as opposed to focusing only on infrastructure damage only. EMCI to ensure training continues in 2018.Output 2 - 2.1 : Availability and price of services and goods for post-disaster clean-up and restoration of essential services in the event of a disaster confirmed by registered contractors.Progress: The government has obtained information from registered contractors on the availability and price of services and goods for post-disaster cleanups, such as debris removal, and the restoration of essential services, including power and water. This is done every year just before cyclone season starts in November. An EOI was advertised and 4 contractors have submitted their pricing (mostly roading and equipment for the cleanup).Output 2 - 2.2 : Commenced development of a damage and loss database (including sex-disaggregated information) and a tracking systems for post-disaster expenditures.Progress: MFEM FinSec to work with identified development partners to develop damage and loss tracking system. FinSec confirms this will be done as part of PCRAFI insurance under which his staff are being trained to complete. EMCI has also developed a Geo Portal for the very purpose of trying to create baseline data of all the islands of the Pa Enua including Rarotonga (http//www.emci.gov.ck/2.2). Output 2 - 2.3 : Priority infrastructure to reduce climate and disaster risks identified in national infrastructure development plan.Progress: Cook Islands National Infrastructure Investment Plan (NIIP) 2015-2025 was published under the auspices of the Cook Islands Government, with the support of the Pacific Region Infrastructure Facility (PRIF). The National Infrastructure Investment Plan 2015 was endorsed and adopted by the Cook Islands Cabinet on April 14, 2015, as the guide to infrastructure investment over the next ten years and as such is a 'living document . Cabinet memorandum reference number: CM (15) 0140. FinSec and PRIF are discussing carrying out an update of the NIIP in 2018. PRIF's Lorena Estigarribia [email protected] will confirm.Output 2 - 2.4 : Analysis of disaster and climate risks required for all proposed public investment projects over N$150,000.Progress: This has been completed as part of the Te Tarai Vaka Activity System review, under which all development projects are entered and monitored by MFEM's Development Coordination Division.Output 2 - 2.5 : Scoping mission conducted, stakeholders consulted andterms of reference prepared to draft revised building codes that reflect improved disasterresilience.Progress: BECA consultancy (financed under Secretariat of the Pacific Community) is updating the 1990 building code and manual. An independent reviewer is undertaking due diligence. The building code and manual will be finalized by end December 2017. The New Zealand drafting office is helping prepare the necessary legislation and plan to table in Cabinet in early 2018. The new building code will apply to new private and public buildings only (not retrospective) and includes standards on disability access for public buildings.Output 3 - 3.1 : Additional financial resources committed to the disaster emergency trust fund through the FY2017 budgetProgress: NZ$600,000 was invested in the emergency trust fund in FY2017 and current balance is NZ$1.6 million.Output 3 - 3.2 : Continued commitment to PCRAFI through allocation for annual insurance premium in the FY2017 budget.Progress: The government is committed to paying the annual insurance premiums under the Pacific Catastrophe Risk Assessment and Financing Initiative coverage.

Sep 2018 Update: Cook Islands has not been affected by a disaster since the program was approved. Financing remains available and contingent on a disaster affecting the country.

Geographical Location
Nation-wide

Safeguard Categories

Environment
C
Involuntary Resettlement
C
Indigenous Peoples
C

Summary of Environmental and Social Aspects

Environmental Aspects
Project Team Comments: The proposed single-tranche stand-alone policy-based loan is linked to government initiatives designed to increase disaster resilience. Agreed policy actions are specified in the program policy matrix supporting and monitoring progress towards achieving these DRM goals. This will ensure immediate access to a pool of resources enabling government to initiate immediate relief and recovery efforts in the event of a natural disaster. The environment categorization is proposed as C, because the program does not trigger the safeguard policies for the environment, as loan proceeds are not earmarked for physical projects. SDES Comments: Based on confirmation that the loan proceeds are not earmarked for any physical project, the proposed category 'C' agreed for environment.
Involuntary Resettlement
Project Team Comments: The proposed single-tranche stand-alone policy-based loan is linked to government initiatives designed to increase disaster resilience. Agreed policy actions are specified in the program policy matrix supporting and monitoring progress towards achieving these DRM goals. This will ensure immediate access to a pool of resources enabling government to initiate immediate relief and recovery efforts in the event of a natural disaster. Land acquisition will not be required and there will be no economic displacement as a result of the policy-based loan program.
Indigenous Peoples
Project Team Comments: The proposed single-tranche stand-alone policy-based loan is linked to government initiatives designed to increase disaster resilience. Agreed policy actions are specified in the program policy matrix supporting and monitoring progress towards achieving these disaster risk management goals. This will ensure immediate access to a pool of resources enabling government to initiate immediate relief and recovery efforts in the event of a natural disaster. The project is categorized C for IPs as it is not expected to impact any distinct and vulnerable people.

Stakeholder Communication, Participation, and Consultation

During Project Design
The Disaster Risk Management (DRM) will build on the substantial dialogue that the government has already established down to the community level, and will support continued participation across society.
During Project Implementation
Stakeholder dialogue will continue during program implementation.

Business Opportunities

Consulting Services
Not required.
Procurement
Not required.

Contact

Responsible ADB Officer
Olsson, Sivou Beatrice
Responsible ADB Department
Pacific Department
Responsible ADB Division
Pacific Subregional Office in Suva, Fiji (SPSO)
Executing Agencies
Ministry of Finance & Economic Management

Timetable

Concept Clearance
31 Aug 2016
Fact Finding
08 Aug 2016 to 12 Aug 2016
MRM
30 Sep 2016
Approval
02 Dec 2016
Last Review Mission
-
Last PDS Update
25 Sep 2018

Funding

Loan 3479-COO

Milestones
Approval Signing Date Effectivity Date Closing
Original Revised Actual
02 Dec 2016 09 Dec 2016 06 Feb 2017 30 Jun 2020 - 11 Feb 2020
Financing Plan
  Total (Amount in US$ million)
Project Cost 10.00
ADB 10.00
Counterpart 0.00
Cofinancing 0.00
Loan Utilization
  Date ADB Others Net Percentage
Cumulative Contract Awards 17 Jun 2022 0.00 0.00 0%
Cumulative Disbursements 17 Jun 2022 0.00 0.00 0%

Project Data Sheets (PDS) contain summary information on the project or program. Because the PDS is a work in progress, some information may not be included in its initial version but will be added as it becomes available. Information about proposed projects is tentative and indicative.

The Access to Information Policy (AIP) recognizes that transparency and accountability are essential to development effectiveness. It establishes the disclosure requirements for documents and information ADB produces or requires to be produced.

The Accountability Mechanism provides a forum where people adversely affected by ADB-assisted projects can voice and seek solutions to their problems and report alleged noncompliance of ADB's operational policies and procedures.

In preparing any country program or strategy, financing any project, or by making any designation of, or reference to, a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area.

Title Document Type Document Date
Disaster Resilience Program (Phase 1 and 2): Completion Report Project/Program Completion Reports Sep 2021
Loan Agreement (Ordinary Operations) for Loan 3479-COO: Disaster Resilience Program Loan Agreement (Ordinary Resources) Dec 2016
Disaster Resilience Program: Report and Recommendation of the President Reports and Recommendations of the President Nov 2016
Disaster Resilience Program: Concept Paper Concept Papers Aug 2016

Safeguard Documents See also: Safeguards
Safeguard documents provided at the time of project/facility approval may also be found in the list of linked documents provided with the Report and Recommendation of the President.

None currently available.


Evaluation Documents See also: Independent Evaluation

None currently available.


Related Publications

None currently available.


The Access to Information Policy (AIP) establishes the disclosure requirements for documents and information ADB produces or requires to be produced in its operations to facilitate stakeholder participation in ADB's decision-making. For more information, refer to the Safeguard Policy Statement, Operations Manual F1, and Operations Manual L3.

Requests for information may also be directed to the InfoUnit.

  • 05 Dec 2016 | News Release

    ADB Loan to Improve Cook Islands' Disaster Resilience

    ADB is providing a NZ$13.95 million policy-based loan from its Ordinary Capital Resources to fund the Cook Islands Disaster Resilience Program to rapidly make available financing in the event of a disaster. 

Tenders

No tenders for this project were found.

Contracts Awarded

No contracts awarded for this project were found

Procurement Plan

None currently available.