Mongolia: Strengthening Information and Communication Technology Systems for Efficient and Transparent Public Investment and Tax Administration Project

Sovereign Project | 51084-001

Project Name Strengthening Information and Communication Technology Systems for Efficient and Transparent Public Investment and Tax Administration Project
Project Number 51084-001
Country / Economy Mongolia
Project Status Active
Project Type / Modality of Assistance Loan
Source of Funding / Amount
Loan 3709-MON: Strengthening Information and Communication Technology Systems for Efficient and Transparent Public Investment and Tax Administration Project
Ordinary capital resources US$ 25.00 million
Strategic Agendas Inclusive economic growth
Drivers of Change Gender Equity and Mainstreaming
Governance and capacity development
Private sector development
Sector / Subsector

Public sector management / Public expenditure and fiscal management

Gender Equity and Mainstreaming Some gender elements
Description
Project Rationale and Linkage to Country/Regional Strategy
Impact

Accountability and efficiency of public financial resource mobilization and management enhanced.

Project Outcome
Description of Outcome

Transparency, efficiency, and effectiveness in public investment and tax administration strengthened.

Progress Toward Outcome n/a
Implementation Progress
Description of Project Outputs

Business process for tax administration and public investment streamlined and improved.

ICT system for tax administration and public investment functionally improved and strengthened.

Capacity of government staff in administering and managing TAIS and PIMIS improved

Status of Implementation Progress (Outputs, Activities, and Issues)

Surveys, studies and analysis relevant to the PIM system and business process analysis have been completed by the consultant team, respectively the team developed manual on business process and system improvement along with the public investment management information system solution and it is approved by MOF. Overall progress is 86.19%. The remaining works on business process and system improvement is planned to be carried out during the PIMIS development and testing by the team of consultants.

MTA established working group to develop manual on business process in December 2017 and the work is completed. The manual on business process and system improvement was approved by the head of MTA in December 2018.

Activities planned for PIMIS development are in early stage of implementation and tendering. The team of 15 consultants (CS/SSSI) are recruited/assembled and started developing PIMIS, current work progress of the team is 20.5%. Procurement and implementation of GD-10 (PIMIS end-to-end software solution and systems integration) and CS-10-1 (Third party audit consultant for auditing and certification of the PIMIS and ICT systems) will be carried out in later stage of the PIMIS development.

Strategy and work plan for necessary milestones and methodology to create big data warehouse of tax administration and management and required activities to develop Big Data management capability are developed. Necessary software licenses of Oracle, Cloudera, Tableau and Talend are provided and in use (CS-05, CS-06, & GD-04). Tax administration web platform and kiosk design development and upgrading (CS-03) is in post contract maintenance period with 87.5% progress.

Necessary ICT equipment was provided to public investment units of all aimags and relevant agencies (GD-06, RFQ-03, & RFQ-04). Supply of necessary ICT infrastructure equipment for new data center, and relocating service of existing data center and Archive unit of the MOF (GD-02, RFQ-03, & RFQ-04) are in the process of supplying and tendering.

ICT equipment and software were supplied, installed and configured for TAIS.

High-speed VPN network is installed in 300 points in 21 provinces and capital city districts in Mongolia connecting all tax offices to TAIS. Total of 23,640 meters of optic fiber cable was installed. Electric supply system and air ventilation system works are completed at the National Data Center (GD-07 & GD-08). Supply of some necessary ICT infrastructure equipment divided into 5 lots, and lot#1, 2, & 5 are contracted and in the process of supplying, and remaining lot# 3 & 4 are in the process of tendering.

Construction works of the data center building is in the process with 73.13% completion rate. Data center related consultancy woks are progressing as the construction advances.

All consultants under this indicator are mobilized, studies and system analysis are completed and approved by MOF. PIMIS system integration works are started and slowly progressing. Currently, 2 internal systems (Treasury system GFMIS and Registration system for authorization at Finance and Information center of Customs and Tax offices) and 5 external systems (Glass account system, E-land system, Mongol bank system-CamService, Construction development center system, and e-tender system) are connected to the PIMIS.

For PIMIS, recruitment of help desk officers designed to support system users and provide feedback to maintenance team are not yet due. For TAIS, supply of system software licensing is in the process of supplying and tendering (GD-03-1, RFQ-07, & RFQ-08).

2 Trainings (94.3% of all tax staff/ 67.27% female participants)

2 trainings / workshop (35.9% participants 22.2% / 45.7% female participants)

3 trainings (100% of technical staff at MTA/21.4% female staff)

Geographical Location Nation-wide
Safeguard Categories
Environment C
Involuntary Resettlement C
Indigenous Peoples C
Summary of Environmental and Social Aspects
Environmental Aspects
Involuntary Resettlement
Indigenous Peoples
Stakeholder Communication, Participation, and Consultation
During Project Design
During Project Implementation
Business Opportunities
Consulting Services As of March 2020, nine individual consultants are mobilized out of the proposed 16. Recruitment for Engineering Firm to develop Designs Specification and BOQ for Renovation of Workspace for PIMIS Implementing Agency and New Data Center is at the final stage, while two consulting firms' terms of reference are under review.
Procurement As of March 2020, two goods packages are awarded and remaining nine packages are targeted to award within 2020.
Responsible ADB Officer Van Rijn, Johannes Jacobus Frederik
Responsible ADB Department East Asia Department
Responsible ADB Division Public Mgt, Financial Sector and Regional Coop Division, EARD
Executing Agencies
Ministry of Finance (formerly Ministry of Finance and Economy)
Mongolian Tax Authority
Timetable
Concept Clearance 13 Dec 2017
Fact Finding 15 May 2018 to 23 May 2018
MRM 19 Jul 2018
Approval 20 Sep 2018
Last Review Mission -
Last PDS Update 27 Sep 2022

Loan 3709-MON

Milestones
Approval Signing Date Effectivity Date Closing
Original Revised Actual
20 Sep 2018 02 Nov 2018 21 Nov 2018 30 Mar 2023 30 Sep 2024 -
Financing Plan Loan Utilization
Total (Amount in US$ million) Date ADB Others Net Percentage
Project Cost 26.47 Cumulative Contract Awards
ADB 25.00 15 Sep 2022 17.40 0.00 70%
Counterpart 1.47 Cumulative Disbursements
Cofinancing 0.00 15 Sep 2022 17.28 0.00 69%
Status of Covenants
Category Sector Safeguards Social Financial Economic Others
Rating - - - Satisfactory - -

Project Data Sheets (PDS) contain summary information on the project or program. Because the PDS is a work in progress, some information may not be included in its initial version but will be added as it becomes available. Information about proposed projects is tentative and indicative.

The Access to Information Policy (AIP) recognizes that transparency and accountability are essential to development effectiveness. It establishes the disclosure requirements for documents and information ADB produces or requires to be produced.

The Accountability Mechanism provides a forum where people adversely affected by ADB-assisted projects can voice and seek solutions to their problems and report alleged noncompliance of ADB's operational policies and procedures.

In preparing any country program or strategy, financing any project, or by making any designation of, or reference to, a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area.

Title Document Type Document Date
Strengthening Information and Communication Technology Systems for Efficient and Transparent Public Investment and Tax Administration Project: Audited Project Financial Statements (January-December 2021) Audited Project Financial Statements Jul 2022
Strengthening Information and Communication Technology Systems for Efficient and Transparent Public Investment and Tax Administration Project: Procurement Plan Procurement Plans May 2022
Strengthening Information and Communication Technology for Efficient and Transparent Public Investment and Tax Administration Project : Audited Project Financial Statements (January-December 2020) Audited Project Financial Statements Jun 2021
Strengthening Information and Communication Technology for Efficient and Transparent Public Investment and Tax Administration Project : Audited Project Financial Statements (January-December 2019) Audited Project Financial Statements May 2020
Loan Agreement (Ordinary Operations) for Loan 3709-MON: Strengthening Information and Communication Technology Systems for Efficient and Transparent Public Investment and Tax Administration Project Loan Agreement (Ordinary Resources) Nov 2018
Strengthening Information and Communication Technology Systems for Efficient and Transparent Public Investment and Tax Administration Project: Report and Recommendation of the President Reports and Recommendations of the President Aug 2018
Strengthening Information and Communication Technology Systems for Efficient and Transparent Public Investment and Tax Administration Project: Project Administration Manual Project/Program Administration Manual Jul 2018
Төсвийн хөрөнгө оруулалт, татварын удирдлагыг үр дүнтэй, ил тод болгох мэдээлэл, харилцаа холбоо, технологийн сүлжээг бэхжүүлэх төсөл : Төслийн МэдээллийнТайлан Translated PDS Dec 2017
Strengthening Information and Communication Technology Systems for Efficient and Transparent Public Investment and Tax Administration: Concept Paper Concept Papers Nov 2017
Strengthening ICT Systems for Efficient and Transparent Public Investment and Tax Administration: Initial Poverty and Social Analysis Initial Poverty and Social Analysis Nov 2017

Safeguard Documents See also: Safeguards
Safeguard documents provided at the time of project/facility approval may also be found in the list of linked documents provided with the Report and Recommendation of the President.

None currently available.


Evaluation Documents See also: Independent Evaluation

None currently available.


Related Publications

None currently available.


The Access to Information Policy (AIP) establishes the disclosure requirements for documents and information ADB produces or requires to be produced in its operations to facilitate stakeholder participation in ADB's decision-making. For more information, refer to the Safeguard Policy Statement, Operations Manual F1, and Operations Manual L3.

Requests for information may also be directed to the InfoUnit.

Tenders

Tender Title Type Status Posting Date Deadline
Loan 3709-MON: Strengthening Information and Communication Technology Systems for Efficient and Transparent Public Investment and Tax Administration Project (Rebidding) Invitation for Bids Closed 21 Sep 2022 04 Nov 2022
Program Developer (2 persons) for PIMIS end-to-end software solution and systems integration Individual - Consulting Closed 16 May 2022 22 May 2022
Business Analyst (1 person) for PIMIS end-to-end software solution and systems integration Individual - Consulting Closed 16 May 2022 22 May 2022
Data analyst for PIMIS end-to-end software solution and systems integration Individual - Consulting Closed 03 May 2022 13 May 2022
System Architect, PIMIS end-to-end software solution and systems integration Individual - Consulting Closed 25 Apr 2022 06 May 2022
TESTING AND QUALITY ASSURANCE SPECIALIST Individual - Consulting Closed 25 Apr 2022 16 May 2022
Project Manager, PIMIS end-to-end software solution and systems integration services Individual - Consulting Closed 25 Apr 2022 06 May 2022
Program Developer (3 persons) for PIMIS end-to-end software solution and systems integration Individual - Consulting Closed 14 Apr 2022 05 May 2022
Business Analyst (4 persons) for PIMIS end-to-end software solution and systems integration Individual - Consulting Closed 14 Apr 2022 28 Apr 2022
Financial Management Specialist Individual - Consulting Closed 08 Apr 2022 25 Apr 2022
Mobile application developer Individual - Consulting Closed 23 Mar 2022 06 Apr 2022
User interface design engineer for PIMIS end-to-end software solution and systems integration Individual - Consulting Closed 21 Mar 2022 04 Apr 2022
Data analyst for PIMIS end-to-end software solution and systems integration Individual - Consulting Closed 21 Mar 2022 04 Apr 2022
Project Leader, PIMIS end-to-end software solution and systems integration consulting services Individual - Consulting Closed 24 Feb 2022 09 Mar 2022
Loan 3709-MON: Strengthening Information and Communication Technology Systems for Efficient and Transparent Public Investment and Tax Administration Project (GD-10) Invitation for Bids Closed 10 Nov 2021 23 Dec 2021
Monitoring and Evaluation Specialist Individual - Consulting Closed 25 Oct 2021 05 Nov 2021
Project Coordinator Individual - Consulting Closed 15 Jun 2021 05 Jul 2021
Financial Management Specialist Individual - Consulting Closed 27 Apr 2021 23 May 2021
Loan 3709-MON: Strengthening Information and communication Technology Systems for Efficient and Transparent Public Investment and Tax Administration Project (GD-02) Invitation for Bids Closed 20 Jan 2021 04 Mar 2021
Procurement Specialist Individual - Consulting Closed 14 Jan 2021 20 Jan 2021
Project Assistant Individual - Consulting Closed 14 Jan 2021 20 Jan 2021
INFORMATION TECHNOLOGY INFRASTRUCTURE SPECIALIST Individual - Consulting Closed 20 Oct 2020 29 Oct 2020
Implement upgrades/enhancements for MTA service delivery platform Firm - Consulting Closed 04 Jun 2020 03 Jul 2020
Financial Management Specialist Individual - Consulting Closed 19 May 2020 29 May 2020
3709-MON: Strengthening Information and Communication Technology Systems for Efficient and Transparent Public Investment and Tax Administration Project Invitation for Bids Closed 28 Apr 2020 09 Jun 2020
PIMIS INFORMATION TECHNOLOGY OPERATIONS MANAGER NATIONAL EXPERT Individual - Consulting Closed 17 Apr 2020 26 Apr 2020
ICT INFRASTRUCTURE AND IT DATA INFRASTRUCTURE ARCHITECT (CS-12) NATIONAL EXPERT(S) Individual - Consulting Closed 28 Mar 2020 10 Apr 2020
INFROMATION TECHNOLOGY DATA INFRASTRUCTURE ARCHITECTURE CS-06 Individual - Consulting Closed 28 Mar 2020 06 Apr 2020
PIMIS INFORMATION TECHNOLOGY INTEGRATION ANALYST Individual - Consulting Closed 27 Mar 2020 09 Apr 2020
Monitoring and Evaluation Specialist Individual - Consulting Closed 24 Mar 2020 30 Mar 2020
Procurement Specialist 002 Individual - Consulting Closed 19 Mar 2020 31 Mar 2020
Public Investment management ICT expert for PIMIS Individual - Consulting Closed 02 Mar 2020 16 Mar 2020
Public Investment management ICT expert for PIMIS Individual - Consulting Closed 14 Jan 2020 27 Jan 2020
Monitoring and Evaluation Specialist Individual - Consulting Closed 18 Dec 2019 24 Dec 2019
ENGINEERING FIRM TO DESIGN SPECIFICATIONS AND BOQ FOR NEW DATA CENTER BUILDING and RENOVATION OF WORKSPACE FOR PIMIS IMPLEMENTING AGENCY Firm - Consulting Closed 12 Dec 2019 21 Dec 2019
Public Investment management ICT expert for PIMIS Individual - Consulting Closed 12 Dec 2019 21 Dec 2019
3709 MON: Strengthening Information and Communication Technology Systems for Efficient and Transparent Public Investment and Tax Administration Project (GD-06) Invitation for Bids Closed 04 Dec 2019 03 Jan 2020
Project Coordinator Individual - Consulting Closed 03 Sep 2019 09 Sep 2019
3709-MON: Strengthening Information and Communication Technology Systems for Efficient and Transparent Public Investment and Tax Administration Project (GD-05) Invitation for Bids Closed 19 Aug 2019 20 Sep 2019
3709-MON: Strengthening Information and Communication Technology Systems for Efficient and Transparent Public Investment and Tax Administration Project (GD-04) Invitation for Bids Closed 08 Aug 2019 23 Sep 2019
ICT Specialist Individual - Consulting Closed 06 Jun 2019 12 Jun 2019
Financial Management Specialist Individual - Consulting Closed 20 Mar 2019 02 Apr 2019
Procurement Specialist 2 Individual - Consulting Closed 20 Mar 2019 02 Apr 2019
Project assistant Individual - Consulting Closed 20 Mar 2019 02 Apr 2019
Monitoring and Evaluation Specialist Individual - Consulting Closed 20 Mar 2019 02 Apr 2019
Procurement Specialist 1 Individual - Consulting Closed 20 Mar 2019 02 Apr 2019

Contracts Awarded

Contract Title Approval Number Contract Date Contractor | Address Executing Agency Total Contract Amount (US$) Contract Amount Financed by ADB (US$)
GD 02, Lot 2: Supply, Installation and Commissioning of Data Center, Network Equipment and System Software at the Ministry of Finance: Supply of Data Center Network Equipment Loan 3709 05 Aug 2021 IT Zone LLC | 22nd Floor, KB Tower, Chinggis Avenue 6, Stadium Orgil 1, Khan-Uul District, Ulaanbaatar, Mongolia Mongolian Tax Authority 1,137,910.00 1,137,910.00
GD-04 LOT 1: SUPPLY OF ORACLE LICENSES Loan 3709 09 Dec 2020 BODI ELECTRONICS LLC | PARK PLACE 901 CHINGGIS AVENUE 24 SUKHBAATAR DIST. ULAANBAATAR MONGOLIA Ministry of Finance 3,145,600.00 3,145,600.00
CS-01: PUBLIC INVESTMENT MANAGEMENT ICT EXPERT FOR PIMIS Loan 3709 18 Mar 2020 RICHARD JOHN FARMER | 11 FRAZIONE VIAIANO, FARIGLIANO 12060 CN, ITALY UNITED KINGDOM Ministry of Finance 150,000.00 150,000.00
GD05 - SUPPLY, INSTALL, AND WARRANTY SUPPORT FOR IT INFRASTRUCTURE FOR MINISTRY OF TAX ADMINISTRATION OFFICES - LOT 1 Loan 3709 26 Dec 2019 SUMMIT COMPUTER LLC | PC MALL TOWER, 4TH FLOOR, UNIVERSITY ST. SUKHBAATAR DISTRICT ULAANBAATAR MONGOLIA MONGOLIA Ministry of Finance 2,915,129.88 2,840,389.33
GD03 SUPPLY AND INSTALL IT INFRASTRUCTURE FOR DATA CENTER & DISASTER RECOVERY SITES FOR MTA, INCL ANNUAL TECH SUPPORT AND TRAINING FOR TECH STAFF Loan 3709 19 Dec 2019 IT ZONE LLC | 4TH FLR, CITY TOWER, SUKHBAATAR SQUARE, 5 BAGA TOIRUU, ULAANBAATAR, MONGOLIA MONGOLIA Ministry of Finance 3,154,600.00 3,154,600.00