The Government of Mongolia requested for Asian Development Bank's (ADB) Knowledge and Support Technical Assistance (TA) to support the General Authority of Intellectual Property and State Registration (GAIPSR) to strengthen Mongolia's Civil Registration System (CRS). The TA is included in the Country Operations Business Plan, 2017-2019 for Mongolia. The proposed TA will improve the accessibility and quality of civil registration services in Mongolia and help establish the One Citizen One Registration program. Improving the CRS is important to the implementation of 8 of the goals and 24 targets of the Sustainable Development Goals; it is consistent with the achievement of the objectives of the Mongolia Sustainable Development Vision 2030, in particular those related to moving state services onto electronic platforms; and is consistent with the Plan of Action for 2016-2020 of the Government of Mongolia which explicitly makes the implementation of the One Citizen One Registration program an objective.
|Project Name||Improved Registry System to Strengthen the Delivery of Social Services|
|Project Type / Modality of Assistance||Technical Assistance
|Source of Funding / Amount||
|Strategic Agendas||Inclusive economic growth
|Drivers of Change||Governance and capacity development
|Sector / Subsector||
Public sector management / Public administration
|Gender Equity and Mainstreaming||No gender elements|
|Description||The Government of Mongolia requested for Asian Development Bank's (ADB) Knowledge and Support Technical Assistance (TA) to support the General Authority of Intellectual Property and State Registration (GAIPSR) to strengthen Mongolia's Civil Registration System (CRS). The TA is included in the Country Operations Business Plan, 2017-2019 for Mongolia. The proposed TA will improve the accessibility and quality of civil registration services in Mongolia and help establish the One Citizen One Registration program. Improving the CRS is important to the implementation of 8 of the goals and 24 targets of the Sustainable Development Goals; it is consistent with the achievement of the objectives of the Mongolia Sustainable Development Vision 2030, in particular those related to moving state services onto electronic platforms; and is consistent with the Plan of Action for 2016-2020 of the Government of Mongolia which explicitly makes the implementation of the One Citizen One Registration program an objective. The TA will improve the quality of the CRS by improving the inter-connectedness of state agencies that handle relevant information; support the ongoing move from manual to electronic systems; and by reducing discrepancies in data and improving overall data quality. This will improve the quality and timeliness of data for policymaking and take steps to equalize the access to registry services for all citizens.|
|Project Rationale and Linkage to Country/Regional Strategy||
GAIPSR is the agency in the Government of Mongolia which is responsible for overseeing various registry systems including civil, property, legal entity and intellectual property systems. There are 16 government and 8 non-government organizations that either receive registry information from GAIPSR or collect registry information. The relationship between GDIPSR and these 24 organizations is governed by a memorandum of understanding. GAIPSR aims to make state civil registration more accessible and of a higher quality, an objective which is critical to the goals of the Government of Mongolia as described above. This will also help Mongolia contribute to regional objectives. The UN Economic and Social Commission for the Asia-Pacific approved the Ministerial Declaration Get EveryOne in the Picture in 2014, and the Regional Plan of Action to implement Civil Registration and Vital Statistics 2014-2024, and charged all member States to implement it in their own countries.
Mongolia has managed to achieve some online state civil registration including an online registration of property and legal entities, an electronic archive database, and a system that allows citizens to obtain state registration verification from State service electronic points. Despite these achievements, the inter-governmental exchange of information remains limited as registration units have not been fully connected to the CRS and the information necessary to maintain state registration cannot be obtained through accessing existing databases. Furthermore, the lack of financial and technical resources has made it difficult to implement international good practices such as coordinating civil registration databases with other state registry organizations, introducing technology solutions, and providing capacity-building to government officers. These issues have created important challenges to GAIPSR fulfilling its duties and obligations.
This TA is particularly important given the current context in Mongolia. Falling commodity prices followed by a lack of fiscal discipline has significantly worsened Mongolia's fiscal position and undermined debt sustainability. This resulted in the negotiation of an International Monetary Fund (IMF)-led program, backed by ADB and other development partners, which will enhance medium-term growth prospects. However, implementing this program will require better targeting of government services to help restore debt sustainability and improve fiscal management. This includes government services related to civil registration and those that draw on civil registration information, such as social welfare, an area where ADB is already heavily involved. This underlines the importance of improving the quality of data produced by the CRS which is an essential input into designing social welfare policies and allocating resources accordingly vital to do well in a more constrained fiscal environment under the IMF program.
|Impact||Impact the TA is Aligned with State civil registry services and information for social welfare policies will be improved.a|
|Description of Outcome||Accuracy, reliability and accessibility of CRS strengthened.|
|Progress Toward Outcome||
Inception workshop held on 27 February.
Full PIU has been recruited with the exception of the Monitoring and Evaluation Specialist, which is in process.
Two of three procurement processes for equipment have been initiated and the final one is being prepared.
The procurement for the national software firm is being prepared and should be advertised within Q3 2018.
|Description of Project Outputs||
1. Online state civil registration including 50 most densely populated soums created.
2. System enabling electronic registration services in hospitals created.
3. Single shared database platform for all state registry information created.
4. Laws and regulations related to state civil registration effectively disseminated.
|Status of Implementation Progress (Outputs, Activities, and Issues)||
Project Management Activities:
Inception workshop held on 27 February. PIU recruited. Advance Payment Facility set up.
Capacity Building training for IT specialists of state registration office has been conducted.
The comprehensive survey on citizens address codification, conflict and needs assessment on current civil address registration system has been conducted in 9 districts and 152 khoroo.
Procurement of Equipment for 50 soum and khoroos is ongoing.
National Software Firm TOR is under review and should be advertised in Q3 2018.
|Summary of Environmental and Social Aspects|
|Stakeholder Communication, Participation, and Consultation|
|During Project Design||Other government ministries and other development partners consulted during Fact Finding in June 2017.|
|During Project Implementation||Other government ministries and other development partners invited to and participated in Inception Workshop in February 2018.|
|Responsible ADB Officer||Magee, Declan F.|
|Responsible ADB Department||East Asia Department|
|Responsible ADB Division||Mongolia Resident Mission|
General Authority for Intellectual Property and State Registration
Chingeltei District, Khoroo 1,
Baga Toiruu 3, Ulaanbaatar 15160
|Concept Clearance||14 Jul 2017|
|Fact Finding||03 Jul 2017 to 07 Jul 2017|
|Approval||14 Sep 2017|
|Last Review Mission||-|
|Last PDS Update||13 Sep 2018|
|Approval||Signing Date||Effectivity Date||Closing|
|14 Sep 2017||13 Oct 2017||13 Oct 2017||31 Dec 2020||-||-|
|Financing Plan/TA Utilization||Cumulative Disbursements|
|1,500,000.00||0.00||0.00||0.00||0.00||0.00||1,500,000.00||14 Sep 2017||267,485.24|
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|Title||Document Type||Document Date|
|Improved Registry System to Strengthen the Delivery of Social Services: Technical Assistance Report||Technical Assistance Reports||Sep 2017|
|Нийгмийн үйлчилгээний түгээлтийг сайжруулах зорилгоор бүртгэлийн системийг боловсронгуй болгох : Төслийн МэдээллийнТайлан||Translated PDS||Sep 2017|
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Evaluation Documents See also: Independent Evaluation
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|Tender Title||Type||Status||Posting Date||Deadline|
|IT firm to support online and offline software for citizens registration||Firm - Consulting||Closed||21 Sep 2018||20 Oct 2018|
|Legal Expert to support implementation of state registry laws||Individual - Consulting||Closed||09 Aug 2018||15 Aug 2018|
|Procurement Specialist||Individual - Consulting||Closed||22 May 2018||28 May 2018|
|Finance and Administrative Officer||Individual - Consulting||Closed||22 Mar 2018||28 Mar 2018|
|IT Specialist - Improved Registry System to Strenghthen the Delivery of Social Services||Individual - Consulting||Closed||01 Feb 2018||07 Feb 2018|
|TA Coordinator - Improved Registry System to Strenghthen the Delivery of Social Services||Individual - Consulting||Closed||02 Nov 2017||08 Nov 2017|
No contracts awarded for this project were found
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