Vanuatu : Greater Port Vila Urban Resilience Project

Sovereign Project | 52031-001

The project will improve urban resilience in Greater Port Vila (GPV) through capacity building, institutional strengthening, and the construction of two multipurpose emergency shelters. The project is guided by the Greater Port Vila Resilient Urban Development Strategy and Action Plan (GPV RUDSAP) which envisions, that by 2030, Greater Port Vila is safe, inclusive, resilient, and a vibrant economic hub based on sustainable development. About 53% of the total project financing is from disaster risk reduction sources. About 15,500 people in the municipality of Port Vila will benefit from the project, of which about half are women.

The project also supports efforts to recover from the impacts of the coronavirus disease (COVID-19) pandemic and Tropical Cyclone Harold through (i) preventive measures for health and social safety nets; (ii) a focus on the vulnerable, women and the "new poor"; and (iii) partnerships and investments that generate jobs and stimulate the local economy.

Project Details

  • Project Officer
    Tran, Maria
    Sectors Group
    Request for information
  • Country/Economy
    Vanuatu
  • Sector
    • Water and other urban infrastructure and services
Project Name
Greater Port Vila Urban Resilience Project
Project Number
52031-001
Country / Economy
  • Vanuatu
Project Status
Active
Project Type / Modality of Assistance
  • Grant
Source of Funding / Amount
Grant 0779-VAN: Greater Port Vila Urban Resilience Project
Source Amount
Asian Development Fund US$ 9.64 million
Grant 0831-VAN: Greater Port Vila Urban Resilience Project - additional financing
Source Amount
Ireland Trust Fund for Building Climate Change and Disaster Resilience in Small Island Developing States US$ 700,000.00
Grant 0832-VAN: Greater Port Vila Urban Resilience Project - additional financing
Source Amount
GEF-Least Developed Countries Fund US$ 2.29 million
Operational Priorities
  • OP1: Addressing remaining poverty and reducing inequalities
  • OP2: Accelerating progress in gender equality
  • OP3: Tackling climate change, building climate and disaster resilience, and enhancing environmental sustainability
  • OP4: Making cities more livable
  • OP5: Promoting rural development and food security
  • OP6: Strengthening governance and institutional capacity
  • OP7: Fostering regional cooperation and integration
Sector / Subsector
  • Public sector management / Decentralization

  • Water and other urban infrastructure and services / Other urban services - Urban policy, institutional and capacity development

Gender
Gender equity theme
Description

The project will improve urban resilience in Greater Port Vila (GPV) through capacity building, institutional strengthening, and the construction of two multipurpose emergency shelters. The project is guided by the Greater Port Vila Resilient Urban Development Strategy and Action Plan (GPV RUDSAP) which envisions, that by 2030, Greater Port Vila is safe, inclusive, resilient, and a vibrant economic hub based on sustainable development. About 53% of the total project financing is from disaster risk reduction sources. About 15,500 people in the municipality of Port Vila will benefit from the project, of which about half are women.

The project also supports efforts to recover from the impacts of the coronavirus disease (COVID-19) pandemic and Tropical Cyclone Harold through (i) preventive measures for health and social safety nets; (ii) a focus on the vulnerable, women and the "new poor"; and (iii) partnerships and investments that generate jobs and stimulate the local economy.

Project Rationale and Linkage to Country/Regional Strategy
The project's approach to urban development strongly emphasizes capacity building and institutional strengthening, and the practical application of the GPV RUDSAP in planning and financing infrastructure to help build urban resilience and address the causes of fragility. The approach builds on and implements activities completed through technical assistance, including the GPV RUDSAP, a geographic information system platform that used hazard risk and exposure data sets and associated spatial maps, and a strategic procurement plan. The approach supports the government's decentralization framework for urban service delivery and governance; focuses on effectiveness and sustainability through the implementation of a capacity development plan and the Asset Management Strategy, featuring an O&M plan for each project asset; and responds to COVID-19 and Tropical Cyclone Harold by focusing on localized preparedness for, response to, and recovery from disasters and health emergencies.
Impact

Greater Port Vila is a safe, inclusive, resilient, and vibrant economic hub based on sustainable development

Project Outcome

Description of Outcome

Urban resilience in Greater Port Vila improved

Progress Toward Outcome
Activities are ongoing and project is being implemented by the Project Coordination Unit with the support of the Contracts Manager, Project Implementation Assistance Consultant (PIAC) team and Design and Supervision Consultant team.

Implementation Progress

Description of Project Outputs

Resilience in urban planning and management is strengthened

Urban resilience enhanced through local partnerships

Resilient urban infrastructure constructed in Greater Port Vila

Asset management and institutional capacity strengthened

Nature-based coastal protection piloted in Port Vila

Status of Implementation Progress (Outputs, Activities, and Issues)

Output 1: Activities are ongoing. Overall progress towards delivering the output is satisfactory considering delays to implementation. Progress on key activities includes: (i) Capacity Development and Training Plan submitted to the client and approved in Q3 2023; (ii) review of the Corporate Plan (2022-2026) approved in December 2023; (iii) recommendations to improve PVCC's existing revenue streams has been prepared, identifying significant increase in land tax revenue is possible.

Output 2: Activities are ongoing. Progress has been affected by delayed implementation of training activities and public awareness campaigns due delayed start-up and subsequent delays in the design of the shelters.

Output 3: Activities are ongoing, including the finalization of the detailed designs and bidding document for the construction of three multipurpose and gender-responsive emergency shelters that include sanitation facilities, office space, and market area improvements. Bidding is expected to commence in Q2 2024.

Output 4: The output will improve the implementing agency's capacity to develop, implement, and monitor projects; and will strengthen PVCC's capacity to operate and maintain shelters constructed under the project. Activities are still ongoing amidst delays. Draft operations and maintenance plans have been drafted but and will be finalized after the final shelter designs are approved.

Output 5: Final activities against this output have yet to be discussed between ADB and the government, including clarification on the key priority for Fatumaru Bay Area (protection or recreation).

Geographical Location
Port Vila

Safeguard Categories

Environment
B
Involuntary Resettlement
B
Indigenous Peoples
C

Summary of Environmental and Social Aspects

Environmental Aspects
The multipurpose shelters are expected to have positive impacts. Potential negative impacts arise from construction activities can be substantially mitigated by good construction management. In the case of building refurbishment, proper disposal or recycling of materials will be required as part of the initial environment examination. An initial environment examination has been prepared for the two shelters.
Involuntary Resettlement
Resettlement impacts will be avoided where possible and minimized where unavoidable. A resettlement plan has been prepared for the two shelters, which are located on government land. There may be partial impacts on trees and temporary displacement of market vendors to an alternative market adjacent to the existing site, with minimal to no impacts on incomes.
Indigenous Peoples
The project is not expected to impact any distinct and vulnerable group of indigenous peoples as defined under SPS 2009, as Vanuatu's population comprise mostly of Melanesians. Local communities will receive culturally appropriate benefits and will actively participate in the project.

Stakeholder Communication, Participation, and Consultation

During Project Design
The Ministry of Internal Affairs (MOIA) and Port Vila City Council (PVCC) (formerly Port Vila Municipal Council) carried out meaningful consultations with the neighboring households, market vendors, ward communities, and concerned community organizations including women's groups during the detailed engineering design phase of each shelter. MOIA and PVCC paid attention to the needs of vulnerable groups, especially those below the poverty line, the elderly, people with disabilities and women, and their ability to participate in meaningful consultations.
During Project Implementation
During project implementation, the Project Coordination Unit in MOIA will review and update the consultation and participation plan that was prepared during project preparation. The consultation and participation plan indicates, for each stakeholder group, the types of information, means of communication, sources of information and timing of consultations and communications. Consultations are ongoing with stakeholders and communities, with the assistance of both DSC and PIAC.

Business Opportunities

Consulting Services
All procurement of services will be undertaken in accordance with the ADB Procurement Policy (2017, as amended from time to time) and the Procurement Regulations for ADB Borrowers (2017, as amended from time to time).
Procurement
A strategic procurement plan has been developed for the project. Procurement will follow the ADB Procurement Policy (2017, as amended from time to time) and the Procurement Regulations for ADB Borrowers (2017, as amended from time to time).

Contact

Responsible ADB Officer
Tran, Maria
Responsible ADB Department
Sectors Group
Responsible ADB Division
Water and Urban Development Sector Office (SG-WUD)
Executing Agencies
Ministry of Finance & Economic Management

Timetable

Concept Clearance
27 Apr 2018
Fact Finding
21 Sep 2020 to 23 Sep 2020
MRM
08 Oct 2020
Approval
07 Dec 2020
Last Review Mission
-
Last PDS Update
25 Apr 2024

Funding

Grant 0779-VAN

Milestones
Approval Signing Date Effectivity Date Closing
Original Revised Actual
07 Dec 2020 08 Dec 2020 05 Feb 2021 15 Jun 2026 15 Jun 2028 -
Financing Plan
  Total (Amount in US$ million)
Project Cost 11.77
ADB 9.64
Counterpart 2.13
Cofinancing 0.00
Grant Utilization
  Date ADB Others Net Percentage
Cumulative Contract Awards 06 Jun 2024 4.24 0.00 44%
Cumulative Disbursements 06 Jun 2024 1.93 0.00 20%
Status of Covenants
Category Sector Safeguards Social Financial Economic Others
Rating Satisfactory Satisfactory Satisfactory Satisfactory Satisfactory Satisfactory

Grant 0831-VAN

Milestones
Approval Signing Date Effectivity Date Closing
Original Revised Actual
30 Mar 2022 08 Apr 2022 16 May 2022 15 Jun 2026 - -
Financing Plan
  Total (Amount in US$ million)
Project Cost 0.70
ADB 0.00
Counterpart 0.00
Cofinancing 0.70
Grant Utilization
  Date ADB Others Net Percentage
Cumulative Contract Awards 06 Jun 2024 0.00 0.00 0%
Cumulative Disbursements 06 Jun 2024 0.00 0.00 0%
Status of Covenants
Category Sector Safeguards Social Financial Economic Others
Rating Satisfactory Satisfactory Satisfactory Satisfactory Satisfactory Satisfactory

Grant 0832-VAN

Milestones
Approval Signing Date Effectivity Date Closing
Original Revised Actual
30 Mar 2022 08 Apr 2022 16 May 2022 15 Jun 2026 15 Jun 2028 -
Financing Plan
  Total (Amount in US$ million)
Project Cost 3.69
ADB 0.00
Counterpart 1.40
Cofinancing 2.29
Grant Utilization
  Date ADB Others Net Percentage
Cumulative Contract Awards 06 Jun 2024 0.00 0.00 0%
Cumulative Disbursements 06 Jun 2024 0.00 0.00 0%
Status of Covenants
Category Sector Safeguards Social Financial Economic Others
Rating Satisfactory Satisfactory Satisfactory Satisfactory Satisfactory Satisfactory

Project Data Sheets (PDS) contain summary information on the project or program. Because the PDS is a work in progress, some information may not be included in its initial version but will be added as it becomes available. Information about proposed projects is tentative and indicative.

The Access to Information Policy (AIP) recognizes that transparency and accountability are essential to development effectiveness. It establishes the disclosure requirements for documents and information ADB produces or requires to be produced.

The Accountability Mechanism provides a forum where people adversely affected by ADB-assisted projects can voice and seek solutions to their problems and report alleged noncompliance of ADB's operational policies and procedures.

In preparing any country program or strategy, financing any project, or by making any designation of, or reference to, a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area.

Title Document Type Document Date
Greater Port Vila Urban Resilience Project: Procurement Plan Procurement Plans Mar 2024
Grant Agreement (Externally Financed - Ireland Trust Fund for Building Climate Change and Disaster Resilience in Small Island Developing States) for Grant 0831-VAN: Greater Port Vila Urban Resilience Project - Additional Financing Grant Agreement Apr 2022
Grant Agreement (Externally Financed - Global Environment Facility) for Grant 0832-VAN: Greater Port Vila Urban Resilience Project - Additional Financing Grant Agreement Apr 2022
Greater Port Vila Urban Resilience Project - Additional Financing: Gender Action Plan Gender Action Plans Mar 2022
Greater Port Vila Urban Resilience Project - Additional Financing: Additional Financing Report Additional Financing (Cofinancing) Mar 2022
Greater Port Vila Urban Resilience Project - Additional Financing: Project Administration Manual Project/Program Administration Manual Mar 2022
Greater Port Vila Urban Resilience Project - Additional Financing: Procurement Plan Procurement Plans Feb 2022
Grant Agreement (Special Operations) for Grant 0779-VAN: Greater Port Vila Urban Resilience Project Grant Agreement Dec 2020
Greater Port Vila Urban Resilience Project: Gender Action Plan Gender Action Plans Nov 2020
Greater Port Vila Urban Resilience Project: Project Administration Manual Project/Program Administration Manual Nov 2020
Greater Port Vila Urban Resilience Project: Report and Recommendation of the President Reports and Recommendations of the President Nov 2020
Port Vila Integrated Urban Improvements Project: Initial Poverty and Social Analysis Initial Poverty and Social Analysis Feb 2019

Safeguard Documents See also: Safeguards
Safeguard documents provided at the time of project/facility approval may also be found in the list of linked documents provided with the Report and Recommendation of the President.


Evaluation Documents See also: Independent Evaluation

None currently available.


Related Publications

None currently available.


The Access to Information Policy (AIP) establishes the disclosure requirements for documents and information ADB produces or requires to be produced in its operations to facilitate stakeholder participation in ADB's decision-making. For more information, refer to the Safeguard Policy Statement, Operations Manual F1, and Operations Manual L3.

Requests for information may also be directed to the InfoUnit.

Tenders

Tender Title Type Status Posting Date Deadline
G0779-VAN: Greater Port Vila Urban Resilience Project [GPVURPW(L)-01] Invitation for Bids Closed
Contract Manager Individual - Consulting Closed
Project Implementation Assistance Consultants (PIAC) Firm - Consulting Closed
Design and Supervision Consultants (DSC) Firm - Consulting Closed

Contracts Awarded

Contract Title Approval Number Contract Date Contractor | Address Executing Agency Total Contract Amount (US$) Contract Amount Financed by ADB (US$)
Contracts Manager Grant 0779 07 Jun 2022 Jonathan Nicolas Smith | 269 Morala Avenue Runaway Bay, Queensland Australia 4216 Ministry of Finance & Economic Management 500,864.13
Project Implementation Assistance Consultants (PIAC) Grant 0779 16 Dec 2021 FCG ANZDEC Limited | B:HIVE Smales Farm 72 Taharoto Road Takapuna Auckland 0622 New Zealand Ministry of Finance & Economic Management 1,733,000.00
Design and Supervision Consultant (DSC) Grant 0779 08 Nov 2021 SCE | 4 rue Viviani Nantes Cedex 2 44262 France Ministry of Finance & Economic Management 916,841.03

Procurement Plan