Vanuatu : Greater Port Vila Urban Resilience Project

Sovereign Project | 52031-001

The project will improve urban resilience in Greater Port Vila (GPV) through capacity building, institutional strengthening, and the construction of two multipurpose emergency shelters. The project is guided by the Greater Port Vila Resilient Urban Development Strategy and Action Plan (GPV RUDSAP) which envisions, that by 2030, Greater Port Vila is safe, inclusive, resilient, and a vibrant economic hub based on sustainable development. About 53% of the total project financing is from disaster risk reduction sources. About 15,500 people in the municipality of Port Vila will benefit from the project, of which about half are women.

The project also supports efforts to recover from the impacts of the coronavirus disease (COVID-19) pandemic and Tropical Cyclone Harold through (i) preventive measures for health and social safety nets; (ii) a focus on the vulnerable, women and the "new poor"; and (iii) partnerships and investments that generate jobs and stimulate the local economy.

Project Details

  • Project Officer
    Tran, Maria
    Sectors Group
    Request for information
  • Country/Economy
    Vanuatu
  • Sector
    • Water and other urban infrastructure and services
Project Name Greater Port Vila Urban Resilience Project
Project Number 52031-001
Country / Economy Vanuatu
Project Status Active
Project Type / Modality of Assistance Grant
Source of Funding / Amount
Grant 0779-VAN: Greater Port Vila Urban Resilience Project
Asian Development Fund US$ 9.64 million
Grant 0831-VAN: Greater Port Vila Urban Resilience Project - additional financing
Ireland Trust Fund for Building Climate Change and Disaster Resilience in Small Island Developing States US$ 700,000.00
Grant 0832-VAN: Greater Port Vila Urban Resilience Project - additional financing
GEF-Least Developed Countries Fund US$ 2.29 million
Operational Priorities OP1: Addressing remaining poverty and reducing inequalities
OP2: Accelerating progress in gender equality
OP3: Tackling climate change, building climate and disaster resilience, and enhancing environmental sustainability
OP4: Making cities more livable
OP5: Promoting rural development and food security
OP6: Strengthening governance and institutional capacity
OP7: Fostering regional cooperation and integration
Sector / Subsector

Public sector management / Decentralization

Water and other urban infrastructure and services / Other urban services - Urban policy, institutional and capacity development
Gender Gender equity theme
Description

The project will improve urban resilience in Greater Port Vila (GPV) through capacity building, institutional strengthening, and the construction of two multipurpose emergency shelters. The project is guided by the Greater Port Vila Resilient Urban Development Strategy and Action Plan (GPV RUDSAP) which envisions, that by 2030, Greater Port Vila is safe, inclusive, resilient, and a vibrant economic hub based on sustainable development. About 53% of the total project financing is from disaster risk reduction sources. About 15,500 people in the municipality of Port Vila will benefit from the project, of which about half are women.

The project also supports efforts to recover from the impacts of the coronavirus disease (COVID-19) pandemic and Tropical Cyclone Harold through (i) preventive measures for health and social safety nets; (ii) a focus on the vulnerable, women and the "new poor"; and (iii) partnerships and investments that generate jobs and stimulate the local economy.
Project Rationale and Linkage to Country/Regional Strategy The project's approach to urban development strongly emphasizes capacity building and institutional strengthening, and the practical application of the GPV RUDSAP in planning and financing infrastructure to help build urban resilience and address the causes of fragility. The approach builds on and implements activities completed through technical assistance, including the GPV RUDSAP, a geographic information system platform that used hazard risk and exposure data sets and associated spatial maps, and a strategic procurement plan. The approach supports the government's decentralization framework for urban service delivery and governance; focuses on effectiveness and sustainability through the implementation of a capacity development plan and the Asset Management Strategy, featuring an O&M plan for each project asset; and responds to COVID-19 and Tropical Cyclone Harold by focusing on localized preparedness for, response to, and recovery from disasters and health emergencies.
Impact

Greater Port Vila is a safe, inclusive, resilient, and vibrant economic hub based on sustainable development
Project Outcome
Description of Outcome

Urban resilience in Greater Port Vila improved
Progress Toward Outcome No issues to date.
Implementation Progress
Description of Project Outputs

Resilience in urban planning and management is strengthened

Urban resilience enhanced through local partnerships

Resilient urban infrastructure constructed in Greater Port Vila

Asset management and institutional capacity strengthened

Nature-based coastal protection piloted in Port Vila
Status of Implementation Progress (Outputs, Activities, and Issues) The project implementation administration consultants (PIAC) are supporting the government implement Outputs 1, 2 and 4. They are helping to strengthen resilience in urban planning and management through training based on an updated training plan, which follows the indicative training plan in the PAM with specific gender targets. They are also working with PVCC on their corporate plan, and have reviewed the draft PVCC 2022-2026 corporate plan and provided recommendations. PIAC is also assisting government confirm the topics for the awareness campaigns based on the five indicative areas listed in the PAM. The design and supervision consultants (DSC) are supporting the government in preparing detailed designs for the two shelters. This has been delayed and will commence by early 2023. DSC will also provide training support following a training plan.
Geographical Location Port Vila
Safeguard Categories
Environment B
Involuntary Resettlement B
Indigenous Peoples C
Summary of Environmental and Social Aspects
Environmental Aspects The two multipurpose shelters are expected to have positive impacts. Potential negative impacts arise from construction activities can be substantially mitigated by good construction management. In the case of building refurbishment, proper disposal or recycling of materials will be required as part of the initial environment examination. An initial environment examination has been prepared for the two shelters.
Involuntary Resettlement Resettlement impacts will be avoided where possible and minimized where unavoidable. A resettlement plan has been prepared for the two shelters, which are located on government land. There may be partial impacts on trees and temporary displacement of market vendors to an alternative market adjacent to the existing site, with minimal to no impacts on incomes.
Indigenous Peoples The project is not expected to impact any distinct and vulnerable group of indigenous peoples as defined under SPS 2009, as Vanuatu's population comprise mostly of Melanesians. Local communities will receive culturally appropriate benefits and will actively participate in the project.
Stakeholder Communication, Participation, and Consultation
During Project Design The Ministry of Internal Affairs (MOIA) and Port Vila City Council (PVCC) (formerly Port Vila Municipal Council) carried out meaningful consultations with the neighboring households, market vendors, ward communities, and concerned community organizations including women's groups during the detailed engineering design phase of each shelter. MOIA and PVCC paid attention to the needs of vulnerable groups, especially those below the poverty line, the elderly, people with disabilities and women, and their ability to participate in meaningful consultations.
During Project Implementation During project implementation, the Project Coordination Unit in MOIA will review and update the consultation and participation plan that was prepared during project preparation. The consultation and participation plan indicates, for each stakeholder group, the types of information, means of communication, sources of information and timing of consultations and communications. Consultations are ongoing with stakeholders and communities, with the assistance of both DSC and PIAC.
Business Opportunities
Consulting Services All procurement of services will be undertaken in accordance with the ADB Procurement Policy (2017, as amended from time to time) and the Procurement Regulations for ADB Borrowers (2017, as amended from time to time).
Procurement A strategic procurement plan has been developed for the project. Procurement will follow the ADB Procurement Policy (2017, as amended from time to time) and the Procurement Regulations for ADB Borrowers (2017, as amended from time to time).
Responsible ADB Officer Tran, Maria
Responsible ADB Department Sectors Group
Responsible ADB Division Water and Urban Development Sector Office (SG-WUD)
Executing Agencies
Ministry of Finance & Economic Management
Timetable
Concept Clearance 27 Apr 2018
Fact Finding 21 Sep 2020 to 23 Sep 2020
MRM 08 Oct 2020
Approval 07 Dec 2020
Last Review Mission -
Last PDS Update 01 Sep 2022

Grant 0779-VAN

Milestones
Approval Signing Date Effectivity Date Closing
Original Revised Actual
07 Dec 2020 08 Dec 2020 05 Feb 2021 15 Jun 2026 - -
Financing Plan Grant Utilization
Total (Amount in US$ million) Date ADB Others Net Percentage
Project Cost 11.77 Cumulative Contract Awards
ADB 9.64 29 Sep 2023 3.22 0.00 33%
Counterpart 2.13 Cumulative Disbursements
Cofinancing 0.00 29 Sep 2023 0.82 0.00 9%
Status of Covenants
Category Sector Safeguards Social Financial Economic Others
Rating Satisfactory Satisfactory Satisfactory Satisfactory Satisfactory Satisfactory

Grant 0831-VAN

Milestones
Approval Signing Date Effectivity Date Closing
Original Revised Actual
30 Mar 2022 08 Apr 2022 16 May 2022 15 Jun 2026 - -
Financing Plan Grant Utilization
Total (Amount in US$ million) Date ADB Others Net Percentage
Project Cost 0.70 Cumulative Contract Awards
ADB 0.00 29 Sep 2023 0.00 0.00 0%
Counterpart 0.00 Cumulative Disbursements
Cofinancing 0.70 29 Sep 2023 0.00 0.00 0%
Status of Covenants
Category Sector Safeguards Social Financial Economic Others
Rating Satisfactory Satisfactory Satisfactory Satisfactory Satisfactory Satisfactory

Grant 0832-VAN

Milestones
Approval Signing Date Effectivity Date Closing
Original Revised Actual
30 Mar 2022 08 Apr 2022 16 May 2022 15 Jun 2026 - -
Financing Plan Grant Utilization
Total (Amount in US$ million) Date ADB Others Net Percentage
Project Cost 3.69 Cumulative Contract Awards
ADB 0.00 29 Sep 2023 0.00 0.00 0%
Counterpart 1.40 Cumulative Disbursements
Cofinancing 2.29 29 Sep 2023 0.00 0.00 0%
Status of Covenants
Category Sector Safeguards Social Financial Economic Others
Rating Satisfactory Satisfactory Satisfactory Satisfactory Satisfactory Satisfactory

Project Data Sheets (PDS) contain summary information on the project or program. Because the PDS is a work in progress, some information may not be included in its initial version but will be added as it becomes available. Information about proposed projects is tentative and indicative.

The Access to Information Policy (AIP) recognizes that transparency and accountability are essential to development effectiveness. It establishes the disclosure requirements for documents and information ADB produces or requires to be produced.

The Accountability Mechanism provides a forum where people adversely affected by ADB-assisted projects can voice and seek solutions to their problems and report alleged noncompliance of ADB's operational policies and procedures.

In preparing any country program or strategy, financing any project, or by making any designation of, or reference to, a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area.

Title Document Type Document Date
Grant Agreement (Externally Financed - Ireland Trust Fund for Building Climate Change and Disaster Resilience in Small Island Developing States) for Grant 0831-VAN: Greater Port Vila Urban Resilience Project - Additional Financing Grant Agreement Apr 2022
Grant Agreement (Externally Financed - Global Environment Facility) for Grant 0832-VAN: Greater Port Vila Urban Resilience Project - Additional Financing Grant Agreement Apr 2022
Greater Port Vila Urban Resilience Project - Additional Financing: Additional Financing Report Additional Financing (Cofinancing) Mar 2022
Greater Port Vila Urban Resilience Project - Additional Financing: Gender Action Plan Gender Action Plans Mar 2022
Greater Port Vila Urban Resilience Project - Additional Financing: Project Administration Manual Project/Program Administration Manual Mar 2022
Greater Port Vila Urban Resilience Project - Additional Financing: Procurement Plan Procurement Plans Feb 2022
Grant Agreement (Special Operations) for Grant 0779-VAN: Greater Port Vila Urban Resilience Project Grant Agreement Dec 2020
Greater Port Vila Urban Resilience Project: Report and Recommendation of the President Reports and Recommendations of the President Nov 2020
Greater Port Vila Urban Resilience Project: Gender Action Plan Gender Action Plans Nov 2020
Greater Port Vila Urban Resilience Project: Project Administration Manual Project/Program Administration Manual Nov 2020
Greater Port Vila Urban Resilience Project: Procurement Plan Procurement Plans Sep 2020
Port Vila Integrated Urban Improvements Project: Initial Poverty and Social Analysis Initial Poverty and Social Analysis Feb 2019

Safeguard Documents See also: Safeguards
Safeguard documents provided at the time of project/facility approval may also be found in the list of linked documents provided with the Report and Recommendation of the President.

Title Document Type Document Date
Greater Port Vila Urban Resilience Project - Additional Financing: Initial Environmental Examination Initial Environmental Examination Feb 2022
Greater Port Vila Urban Resilience Project - Additional Financing: Safeguards Due Diligence Report Safeguards Due Diligence Reports Oct 2021
Port Vila Integrated Urban Improvements Project: Resettlement Plan Resettlement Plans Oct 2020
Port Vila Integrated Urban Improvements Project: Multipurpose Emergency Shelters-Seaside Showground and Freshwota Market Initial Environmental Examination Initial Environmental Examination Aug 2020

Evaluation Documents See also: Independent Evaluation

None currently available.

Related Publications

None currently available.

The Access to Information Policy (AIP) establishes the disclosure requirements for documents and information ADB produces or requires to be produced in its operations to facilitate stakeholder participation in ADB's decision-making. For more information, refer to the Safeguard Policy Statement, Operations Manual F1, and Operations Manual L3.

Requests for information may also be directed to the InfoUnit.

Tenders

Tender Title Type Status Posting Date Deadline
Contract Manager Individual - Consulting Closed
Project Implementation Assistance Consultants (PIAC) Firm - Consulting Closed
Design and Supervision Consultants (DSC) Firm - Consulting Closed

Contracts Awarded

Contract Title Approval Number Contract Date Contractor | Address Executing Agency Total Contract Amount (US$) Contract Amount Financed by ADB (US$)
Contracts Manager Grant 0779 07 Jun 2022 Jonathan Nicolas Smith | 269 Morala Avenue Runaway Bay, Queensland Australia 4216 Ministry of Finance & Economic Management 500,864.13 —
Project Implementation Assistance Consultants (PIAC) Grant 0779 16 Dec 2021 FCG ANZDEC Limited | B:HIVE Smales Farm 72 Taharoto Road Takapuna Auckland 0622 New Zealand Ministry of Finance & Economic Management 1,733,000.00 —
Design and Supervision Consultant (DSC) Grant 0779 08 Nov 2021 SCE | 4 rue Viviani Nantes Cedex 2 44262 France Ministry of Finance & Economic Management 916,841.03 —

Procurement Plan

Title Document Type Document Date
Greater Port Vila Urban Resilience Project - Additional Financing: Procurement Plan Procurement Plans Feb 2022
Greater Port Vila Urban Resilience Project: Procurement Plan Procurement Plans Sep 2020