Vanuatu: Infrastructure and Public Financial Management Support Facility

Sovereign Project | 52184-001

This Transaction Technical Assistance Facility (TRTA-F) was approved on 14 August 2018 for $750,000 financed on a grant basis from the Asian Development Bank's (ADB) Technical Assistance Special Fund (TASF-6) to support the effective and efficient implementation of projects funded by ADB in Vanuatu, including the Vanuatu Interisland Shipping Support Project (VISSP), Cyclone Pam Schools Project, and the Vanuatu Energy Access Project (VEAP). At the time of TRTA-F approval, several projects are faced implementation problems and delays because of the constrained project management capacity of government's implementing agencies. To minimize the reoccurrence of similar problems in future operations, the TA has been supporting the strengthening of institutional and policy frameworks for sound and sustainable project management in Vanuatu.

Project Details

  • Project Officer
    Haider, Syed Hussain
    Pacific Department
    Request for information
  • Country/Economy
    Vanuatu
  • Sector
    • Transport
Project Name Infrastructure and Public Financial Management Support Facility
Project Number 52184-001
Country / Economy Vanuatu
Project Status Active
Project Type / Modality of Assistance Technical Assistance
Source of Funding / Amount
TA 9562-VAN: Infrastructure and Public Financial Management Support Facility
Technical Assistance Special Fund US$ 750,000.00
TA 9562-VAN: Infrastructure and Public Financial Management Support Facility (Supplementary)
Technical Assistance Special Fund US$ 1.50 million
TA 9562-VAN: Infrastructure and Public Financial Management Support Facility
Technical Assistance Special Fund US$ 800,000.00
Strategic Agendas Environmentally sustainable growth
Inclusive economic growth
Drivers of Change Gender Equity and Mainstreaming
Governance and capacity development
Knowledge solutions
Partnerships
Private sector development
Sector / Subsector

Education / Non-formal education - Secondary

Energy / Renewable energy generation - small hydro

Public sector management / Public expenditure and fiscal management

Transport / Transport policies and institutional development - Water transport (non-urban)

Gender Equity and Mainstreaming Some gender elements
Description

This Transaction Technical Assistance Facility (TRTA-F) was approved on 14 August 2018 for $750,000 financed on a grant basis from the Asian Development Bank's (ADB) Technical Assistance Special Fund (TASF-6) to support the effective and efficient implementation of projects funded by ADB in Vanuatu, including the Vanuatu Interisland Shipping Support Project (VISSP), Cyclone Pam Schools Project, and the Vanuatu Energy Access Project (VEAP). At the time of TRTA-F approval, several projects are faced implementation problems and delays because of the constrained project management capacity of government's implementing agencies. To minimize the reoccurrence of similar problems in future operations, the TA has been supporting the strengthening of institutional and policy frameworks for sound and sustainable project management in Vanuatu. The TRTA-F has three interlinked outputs: (i) Output 1 - VPMU's capacity for implementing ongoing project strengthened; (ii) Output 2 - measures to improve government project management and institutional arrangements recommended, and implementation supported; and (iii) Output 3 - implementation of Vanuatu's public financial management road map for improved public investments supported. The TRTA-F has been supporting ADB's Pacific Regional Department's portfolio in Vanuatu by providing advisory and capacity building support to counterpart agencies responsible for effective and efficient project implementation activities in the country. ADB administers the TRTA-F, and the Vanuatu Project Management Unit (VPMU) serves as the direct working counterpart. The Ministry of Finance and Economic Management is the executing agency.

In 2019, it was assessed that while the original TRTA-F amount was adequate to complete inputs under Output 3 and that the TA was rated satisfactory and cotinued to deliver outputs, there was a need to provide further support to Outputs 1 and 2. On 29 August 2019, (i) an increase in TA amount by $1,500,000 for a cumulative amount of $2,250,000; (ii) a minor change in scope to include recruitment of additional consultants (firm and individuals); and (iii) the extension of completion date from 30 June 2022 to 30 June 2022, were approved. In 2021, additional support for Outputs 1 and 2 was requied. On 16 September 2021, (i) a second increase in TA amount by $800,000 for a cumulative amount of $3,050,000; and (ii) further extension of the TA completion date from 30 June 2022 to 31 July 2023 for a cumulative TA implementation period of approximately 5 years, were approved. The increase in amount has provided further support for Outputs 1 and 2 and strengthened VPMU's capacity in project management and procurement covering (i) the full scope of the VISSP; (ii) implementation support to the VEAP and the Transport Sector Project Readiness Financing; and (iii) capacity enhancements in gender, social and environment safeguards and procurement to various government agencies.

Project Rationale and Linkage to Country/Regional Strategy Significant capacity weaknesses, particularly in the MIPU and VPMU, have severely affected the quality and timeliness of project execution by the agencies responsible for infrastructure operations in Vanuatu. At the time of TRTA-F processing and approval, government staff involved in projects were limited, and lacked experience and skills. Projects were also experiencing delays and needed support to ensure timely implementation. To help the government meet its urgent needs for technical expertise in managing project tasks and successfully implement projects, the TRTA-F has provided consultant support, filling gaps in human resources and improving the skills and abilities of national staff. The TRTA-F is in line with the government's 2015 National Recovery and Economic Strengthening Program Plan to strengthen the country's economic resilience by developing its domestic institutional and human resources and capacity. The TRTA-F's outputs are also aligned with the recommendations of the Vanuatu Transport Plan 2030.
Impact
Project Outcome
Description of Outcome
Progress Toward Outcome
Implementation Progress
Description of Project Outputs
Status of Implementation Progress (Outputs, Activities, and Issues)
Geographical Location Nation-wide
Summary of Environmental and Social Aspects
Environmental Aspects
Involuntary Resettlement
Indigenous Peoples
Stakeholder Communication, Participation, and Consultation
During Project Design Consultations were undertaken with the Vanuatu Government (MFEM, VPMU, MIPU, MOET, PWD and other relevant agencies), and development partners during the project preparation.
During Project Implementation Ongoing consultations are undertaken with the Vanuatu Government (MFEM, VPMU, MIPU, MOET, PWD and other relevant agencies), and development partners during project implementation, in relation with the progress status of projects this TRTA-F is supporting.
Business Opportunities
Consulting Services Under Output 1 of the TRTA-F, two project management consultants (one international and one national), one international maritime specialist, one procurement specialist, and one national assistant project engineer were recruited to support the VPMU to implement VISSP, Cyclone Pam Road Reconstruction Project, Cyclone Pam School Reconstruction Project, the Port Vila Urban Development Project, and the VEAP. Two firms, one for design consultant survey, and the other one for independent design review, were also hired. Under Output 2, an institutional review specialist is planned to be hired to review the institutional support required to strengthen the project implementation ion Vanuatu.
Procurement No procurement envisage under the TA.
Responsible ADB Officer Haider, Syed Hussain
Responsible ADB Department Pacific Department
Responsible ADB Division PATC
Executing Agencies
Ministry of Finance & Economic Management
Timetable
Concept Clearance -
Fact Finding -
MRM -
Approval 14 Aug 2018
Last Review Mission -
Last PDS Update 20 Sep 2022

TA 9562-VAN

Milestones
Approval Signing Date Effectivity Date Closing
Original Revised Actual
14 Aug 2018 06 Sep 2018 06 Sep 2018 30 Jun 2020 31 Jul 2023 -
Financing Plan/TA Utilization Cumulative Disbursements
ADB Cofinancing Counterpart Total Date Amount
Gov Beneficiaries Project Sponsor Others
3,050,000.00 0.00 50,000.00 0.00 0.00 0.00 3,100,000.00 20 Sep 2022 2,154,400.51

Project Data Sheets (PDS) contain summary information on the project or program. Because the PDS is a work in progress, some information may not be included in its initial version but will be added as it becomes available. Information about proposed projects is tentative and indicative.

The Access to Information Policy (AIP) recognizes that transparency and accountability are essential to development effectiveness. It establishes the disclosure requirements for documents and information ADB produces or requires to be produced.

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Safeguard Documents See also: Safeguards
Safeguard documents provided at the time of project/facility approval may also be found in the list of linked documents provided with the Report and Recommendation of the President.

None currently available.


Evaluation Documents See also: Independent Evaluation

None currently available.


Related Publications

None currently available.


The Access to Information Policy (AIP) establishes the disclosure requirements for documents and information ADB produces or requires to be produced in its operations to facilitate stakeholder participation in ADB's decision-making. For more information, refer to the Safeguard Policy Statement, Operations Manual F1, and Operations Manual L3.

Requests for information may also be directed to the InfoUnit.

Tenders

Tender Title Type Status Posting Date Deadline
Project Management Specialist for Vanuatu Individual - Consulting Closed 30 Jun 2022 06 Jul 2022
Project Management Expert (National) Individual - Consulting Closed 25 Nov 2021 12 Dec 2021
Assistant Project Engineer (VISSP) Individual - Consulting Closed 19 Mar 2021 25 Mar 2021
Assistant Project Engineer Marine Ports Individual - Consulting Closed 07 Jan 2020 16 Jan 2020
Project Analyst Individual - Consulting Closed 24 Dec 2019 10 Jan 2020
Assistant Project Engineer Roads Individual - Consulting Closed 12 Nov 2019 04 Dec 2019
Project Analyst Individual - Consulting Closed 20 Aug 2019 26 Aug 2019
Project Management Consultant Individual - Consulting Closed 24 Apr 2019 30 Apr 2019
Infrastructure and Public Financial Management Support Facility - Financial Management Information Systems Expert Individual - Consulting Closed 15 Nov 2018 21 Nov 2018
Infrastructure and Public Financial Management Support Facility - Public Financial Management Specialist Individual - Consulting Closed 26 Oct 2018 09 Nov 2018
Infrastructure and Public Financial Management Support Facility - Public Financial Management Specialist (National) Individual - Consulting Closed 26 Oct 2018 09 Nov 2018
Infrastructure and Public Financial Management Support Facility - Budget Specialist Individual - Consulting Closed 26 Oct 2018 09 Nov 2018

Contracts Awarded

Contract Title Approval Number Contract Date Contractor | Address Executing Agency Total Contract Amount (US$) Contract Amount Financed by ADB (US$)
Capacity Development Technical Assistance 9562 03 Feb 2020 OVERSEAS COASTAL AREA DEVELOPMENT INSTITUTE OF JAP(JAPAN) | Urbannet Kojimachi Bldg. 4th Flr., 1-6-2 Kojimachi, Chiyoda-ku, Tokyo 10200 Japan Ministry of Finance & Economic Management 129,816.00

Procurement Plan

None currently available.