52284-001: Enhancing Project Readiness and Implementation in Central and West Asia | Asian Development Bank

Regional: Enhancing Project Readiness and Implementation in Central and West Asia

Sovereign (Public) Project | 52284-001 Status: Proposed

This knowledge and support technical assistance (KSTA) will help facilitate procurement and project management capacity by providing hands-on support to Central and West Asia developing member countries' (DMCs) executing agencies (EAs), implementing agencies (IAs), and project implementation units (PIUs) in key stages of the procurement processes and contract management, project management, as well as financial management.

Project Details

Project Officer
Villarico, Mary Claribel T. Central and West Asia Department Request for information
Country
  • Regional
Sector
  • Public sector management
 
Project Name Enhancing Project Readiness and Implementation in Central and West Asia
Project Number 52284-001
Country Regional
Afghanistan
Armenia
Azerbaijan
Georgia
Kazakhstan
Kyrgyz Republic
Pakistan
Tajikistan
Turkmenistan
Uzbekistan
Project Status Proposed
Project Type / Modality of Assistance Technical Assistance
Source of Funding / Amount
TA: Enhancing Project Readiness and Implementation in Central and West Asia
Technical Assistance Special Fund US$ 500,000.00
Strategic Agendas Inclusive economic growth
Regional integration
Drivers of Change Governance and capacity development
Knowledge solutions
Partnerships
Sector / Subsector

Public sector management / Public administration

Gender Equity and Mainstreaming No gender elements
Description This knowledge and support technical assistance (KSTA) will help facilitate procurement and project management capacity by providing hands-on support to Central and West Asia developing member countries' (DMCs) executing agencies (EAs), implementing agencies (IAs), and project implementation units (PIUs) in key stages of the procurement processes and contract management, project management, as well as financial management. These will result in improving quality and reducing setbacks that lead to project implementation delays and will be accomplished by (i) engaging and deploying international and national consultants to strengthen procurement, contract and project management capacities; (ii) developing studies and stocktaking best practices as needed, on portfolio management that can be shared and replicated; and (iii) providing hands-on support and advice to project teams on financial due diligence work as needed, and (iv) providing capacity development to EAs and IAs, primarily in the form of trainings, workshops and clinics, to increase their understanding and improve application of processes, policies and guidelines on ADB procurement, contract management and financial reporting and auditing.
Project Rationale and Linkage to Country/Regional Strategy

Despite ADB's continued support to DMCs in improving their institutional capacities and strengthening good governance, continuing delays in project implementation due to slow procurement and weak governance structures remain a major obstacle to effective project implementation and utilization of funds. In the Central and West Asia Regional Department (CWRD), portfolio performance has been negatively affected by project implementation delays. In 2015, when CWRD started providing hands-on procurement support and project management capacity development and training to the Central and West Asia DMCs, contract awards ratio was only 18%, amounting to $1.7 billion, which was below the target level. Underlying causes of project implementation delays due to slow procurement and weak implementation capacity point to EAs/IAs lack of sufficient understanding and limited skills and experience in handling procurement processes and procedures and complex contracts. Often, EAs/IAs do not have the capacity to prepare bid documents and bid evaluation reports that are acceptable to ADB. Some EAs/IAs and/or PIUs have limited project and management skills to manage projects as well as handle complex contracts. Issues on timeliness of audit report submission reflect EAs/IAs lack of financial reporting skills or capacity, delayed preparation and submission of project financial statements for audit, and delayed contracting of external audit services. Poor quality of audit reports could be attributed to the lack of capacity of auditors. ADB requires audits in compliance with International Standards of Audit (ISA), or the International Standards for Supreme Audit Institutions (ISSAI) for all audit reports submitted to ADB, or national equivalents, and auditors' lack of knowledge and understanding of the ISA and ISSAI further leads to low compliance in submission of audit reports. Whether these limitations are inherent in the EAs/IAs/PIUs or in the environment where these agencies operate, these gaps will continue to persist without the needed proper project management capacity development and training support and appropriate skills.

Lessons learned include the need to mobilize consultants quickly to ensure that emerging project implementation problems can be addressed swiftly. This is not always possible when using loan or grant financed project budgets, which are oftentimes constrained by stringent pre-approved procedures. Also, since contracts with contractors are between the firm and the DMC, contract management support has often not been provided by ADB staff. An important lesson learned is that procurement support should not be divorced from contract management support, as both are closely linked.

This KSTA is included in the corporate technical assistance (TA) priority list for 2018 with earmarked funding from Strategy, Policy and Review Department' and ties in well with ADB''s Strategy 2030 operational priorities that calls for strengthening governance and institutional capacity of DMCs. ADB will work closely with DMCs and continue to help EAs and IAs strengthen their capacity and raise standards in all ADB-funded projects and programs.

Impact Improvements in public expenditure efficiency in Central and West Asia supported
Outcome Portfolio performance in Central and West Asia improved
Outputs Conduct of procurement in selected projects strengthened
Geographical Location Afghanistan - Nation-wide; Armenia - Nation-wide; Azerbaijan - Nation-wide; Georgia - Nation-wide; Kazakhstan - Nation-wide; Kyrgyz Republic - Nation-wide; Pakistan - Nation-wide; Tajikistan - Nation-wide; Turkmenistan - Nation-wide; Uzbekistan - Nation-wide
Summary of Environmental and Social Aspects
Environmental Aspects
Involuntary Resettlement
Indigenous Peoples
Stakeholder Communication, Participation, and Consultation
During Project Design
During Project Implementation
Responsible ADB Officer Villarico, Mary Claribel T.
Responsible ADB Department Central and West Asia Department
Responsible ADB Division CWOD-PSG
Executing Agencies
Asian Development Bank
6 ADB Avenue,
Mandaluyong City 1550, Philippines
Timetable
Concept Clearance 09 Nov 2018
Fact Finding 02 Oct 2018 to 09 Oct 2018
MRM -
Approval -
Last Review Mission -
Last PDS Update 10 Dec 2018

Project Data Sheets (PDS) contain summary information on the project or program. Because the PDS is a work in progress, some information may not be included in its initial version but will be added as it becomes available. Information about proposed projects is tentative and indicative.

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Safeguard Documents See also: Safeguards

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Evaluation Documents See also: Independent Evaluation

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Related Publications

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Tenders

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Contracts Awarded

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Procurement Plan

None currently available.