Kyrgyz Republic : Supporting the Completion of e-Procurement System Digitalization (Phase 1)

Sovereign Project | 55109-001

The knowledge and support technical assistance (TA) will support the Government of the Kyrgyz Republic to fully digitalize its e-procurement system and help shift all government procurement transactions on-line with better functionality and security. The TA will support: (i) development of new software to replace current paper-based operations, (ii) modernization of existing software, and (iii) procurement of related equipment to accommodate the enhanced system.

Project Details

  • Project Officer
    Llorens, Cesar
    Central and West Asia Department
    Request for information
  • Country/Economy
    Kyrgyz Republic
  • Sector
    • Public sector management
Project Name
Supporting the Completion of e-Procurement System Digitalization (Phase 1)
Project Number
55109-001
Country / Economy
  • Kyrgyz Republic
Project Status
Active
Project Type / Modality of Assistance
  • Technical Assistance
Source of Funding / Amount
TA 6816-KGZ: Supporting the Completion of e-Procurement System Digitalization (Phase 1)
Source Amount
Technical Assistance Special Fund US$ 500,000.00
Republic of Korea e-Asia and Knowledge Partnership Fund US$ 500,000.00
Operational Priorities
  • OP6: Strengthening governance and institutional capacity
Sector / Subsector
  • Information and communication technology / ICT industries and ICT-enabled services

  • Public sector management / Public administration

Gender
No gender elements
Description
The knowledge and support technical assistance (TA) will support the Government of the Kyrgyz Republic to fully digitalize its e-procurement system and help shift all government procurement transactions on-line with better functionality and security. The TA will support: (i) development of new software to replace current paper-based operations, (ii) modernization of existing software, and (iii) procurement of related equipment to accommodate the enhanced system.
Project Rationale and Linkage to Country/Regional Strategy
The Government of the Kyrgyz Republic has consistently pursued the goal of digital transformation but lacked resources to cover all sectors. The government implemented an e-procurement system (e-GP) in 2013-2016 with Asian Development Bank (ADB) support. Since 2015, the e-GP has been widely used by all government agencies and state-owned enterprises (SOE) to process their procurement transactions. However, not all procurement transactions are performed on-line and e-GP covers only preparation of procurement plan and advertising, on-line issuance of bidding documents, bid submission and opening. Further steps including bid evaluation, contract award/generation and signing, contract implementation, monitoring and payments are still processed on paper. To shift these transactions on-line requires the development of relevant software (modules), which, if incorporated into existing e-GP, will process such transactions on-line. Additionally, some improvements are needed for existing modules to improve functionality and security which can be performed in parallel with the development of new modules. Improvements to the e-GP will also require purchase of additional equipment because the existing systems are outdated and cannot accommodate the improved and enlarged system
Impact

Improvement of public procurement administration in the Kyrgyz Republic through greater use of ICT

Project Outcome

Description of Outcome

Improved functionality of government e-procurement system (e-GP)

Progress Toward Outcome

Implementation Progress

Description of Project Outputs

Development of e-GP new modules and enhancement of existing ones

IT audit of e-GP

Purchase of equipment for data management

Status of Implementation Progress (Outputs, Activities, and Issues)
Geographical Location
Nation-wide

Summary of Environmental and Social Aspects

Environmental Aspects
Involuntary Resettlement
Indigenous Peoples

Stakeholder Communication, Participation, and Consultation

During Project Design
During Project Implementation

Business Opportunities

Consulting Services

ADB will engage individual national and international consultants, and consulting firms following ADB Procurement Policy (2017, as amended from time to time) and its associated project administration instructions and/or staff instructions. An international e-procurement expert will be engaged to guide the project and to support EA in project management and implementation while an individual national consultant will support the international expert and coordinate between EA, the international experts, ADB and the consulting firms. Block-chain technology international expert will assist with development of block-chain solutions for bid/performance securities, international procurement expert will provide advisory services on procurement policies and best practices with hands-on support for ADB financed projects. It is expected that they will be recruited within 1 month using ADB individual consultant selection method. The TA will require about 5 person-months of international e-procurement expert, 48 person-months of national expert and 2 months for block-chain and procurement experts each to carry out tasks per terms of references (TORs are in TA linked documents).

Two consulting firms will be recruited: software developing firm for Output 1 and an IT audit firm for Output 2 with 42 and 6 months of planned inputs respectively. Firms will be recruited using quality-and-cost-based selection (QCBS) with 90:10 quality-cost ratio, TORs for firms will be prepared by individual international and national consultants. Contract duration is tentative and may be replaced with lump-sum contracts based on deliverables.

Procurement
Procurement of equipment will be done by EA following ADB Procurement Policy (2017, as amended from time to time) and Procurement Regulations for ADB Borrowers (2017, as amended from time to time) and its associated project administration instructions and/or staff instructions. Procurement will be split into two packages: 1st package to be procured in a first year of project implementation and cover major equipment needed (servers, etc.) using OCB with national advertisement; 2nd package to be procured in the last year of project implementation and complement with secondary or deficient (identified during project realization) equipment with OCB: RFQ method.

Contact

Responsible ADB Officer
Llorens, Cesar
Responsible ADB Department
Central and West Asia Department
Responsible ADB Division
Kyrgyz Resident Mission (KYRM)
Executing Agencies
Ministry of Finance

Timetable

Concept Clearance
28 Jul 2021
Fact Finding
28 Jun 2021 to 30 Jun 2021
MRM
-
Approval
29 Oct 2021
Last Review Mission
-
Last PDS Update
29 Oct 2021

Funding

TA 6816-KGZ

Milestones
Approval Signing Date Effectivity Date Closing
Original Revised Actual
29 Oct 2021 26 Nov 2021 26 Nov 2021 31 Dec 2025 - -
Financing Plan/TA Utilization
ADB Cofinancing Counterpart Total
Gov Beneficiaries Project Sponsor Others
500,000.00 500,000.00 0.00 0.00 0.00 0.00 1,000,000.00
Cumulative Disbursements
Date Amount
05 Oct 2023 65,229.55

Project Data Sheets (PDS) contain summary information on the project or program. Because the PDS is a work in progress, some information may not be included in its initial version but will be added as it becomes available. Information about proposed projects is tentative and indicative.

The Access to Information Policy (AIP) recognizes that transparency and accountability are essential to development effectiveness. It establishes the disclosure requirements for documents and information ADB produces or requires to be produced.

The Accountability Mechanism provides a forum where people adversely affected by ADB-assisted projects can voice and seek solutions to their problems and report alleged noncompliance of ADB's operational policies and procedures.

In preparing any country program or strategy, financing any project, or by making any designation of, or reference to, a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area.

Title Document Type Document Date
Supporting the Completion of e-Procurement System Digitalization (Phase 1): Technical Assistance Report Technical Assistance Reports Oct 2021

Safeguard Documents See also: Safeguards
Safeguard documents provided at the time of project/facility approval may also be found in the list of linked documents provided with the Report and Recommendation of the President.

None currently available.


Evaluation Documents See also: Independent Evaluation

None currently available.


Related Publications

None currently available.


The Access to Information Policy (AIP) establishes the disclosure requirements for documents and information ADB produces or requires to be produced in its operations to facilitate stakeholder participation in ADB's decision-making. For more information, refer to the Safeguard Policy Statement, Operations Manual F1, and Operations Manual L3.

Requests for information may also be directed to the InfoUnit.

Tenders

Tender Title Type Status Posting Date Deadline
Enhancement of Kyrgyz e-Procurement Software Firm - Consulting Closed
Enhancement of Kyrgyz e-Procurement Software Firm - Consulting Closed
International e-Procurement Consultant Individual - Consulting Closed
Project Coordinator/Procurement Consultant Individual - Consulting Closed
International Procurement Consultant Individual - Consulting Closed
International Procurement Consultant Individual - Consulting Closed
Project Coordinator/Procurement Consultant Individual - Consulting Closed
International e-Procurement Consultant Individual - Consulting Closed

Contracts Awarded

No contracts awarded for this project were found

Procurement Plan

None currently available.