Kyrgyz Republic: Supporting the Completion of e-Procurement System Digitalization (Phase 1)
The knowledge and support technical assistance (TA) will support the Government of the Kyrgyz Republic to fully digitalize its e-procurement system and help shift all government procurement transactions on-line with better functionality and security. The TA will support: (i) development of new software to replace current paper-based operations, (ii) modernization of existing software, and (iii) procurement of related equipment to accommodate the enhanced system.
Central and West Asia Department
Request for information
- Public sector management
|Project Name||Supporting the Completion of e-Procurement System Digitalization (Phase 1)|
|Country / Economy||Kyrgyz Republic
|Project Type / Modality of Assistance||Technical Assistance
|Source of Funding / Amount||
|Strategic Agendas||Inclusive economic growth
|Drivers of Change||Governance and capacity development
|Sector / Subsector||
Information and communication technology / ICT industries and ICT-enabled services
Public sector management / Public administration
|Gender Equity and Mainstreaming||No gender elements|
|Description||The knowledge and support technical assistance (TA) will support the Government of the Kyrgyz Republic to fully digitalize its e-procurement system and help shift all government procurement transactions on-line with better functionality and security. The TA will support: (i) development of new software to replace current paper-based operations, (ii) modernization of existing software, and (iii) procurement of related equipment to accommodate the enhanced system.|
|Project Rationale and Linkage to Country/Regional Strategy||The Government of the Kyrgyz Republic has consistently pursued the goal of digital transformation but lacked resources to cover all sectors. The government implemented an e-procurement system (e-GP) in 2013-2016 with Asian Development Bank (ADB) support. Since 2015, the e-GP has been widely used by all government agencies and state-owned enterprises (SOE) to process their procurement transactions. However, not all procurement transactions are performed on-line and e-GP covers only preparation of procurement plan and advertising, on-line issuance of bidding documents, bid submission and opening. Further steps including bid evaluation, contract award/generation and signing, contract implementation, monitoring and payments are still processed on paper. To shift these transactions on-line requires the development of relevant software (modules), which, if incorporated into existing e-GP, will process such transactions on-line. Additionally, some improvements are needed for existing modules to improve functionality and security which can be performed in parallel with the development of new modules. Improvements to the e-GP will also require purchase of additional equipment because the existing systems are outdated and cannot accommodate the improved and enlarged system|
Improvement of public procurement administration in the Kyrgyz Republic through greater use of ICT
|Description of Outcome||
Improved functionality of government e-procurement system (e-GP)
|Progress Toward Outcome|
|Description of Project Outputs||
Development of e-GP new modules and enhancement of existing ones
IT audit of e-GP
Purchase of equipment for data management
|Status of Implementation Progress (Outputs, Activities, and Issues)|
|Summary of Environmental and Social Aspects|
|Stakeholder Communication, Participation, and Consultation|
|During Project Design|
|During Project Implementation|
ADB will engage individual national and international consultants, and consulting firms following ADB Procurement Policy (2017, as amended from time to time) and its associated project administration instructions and/or staff instructions. An international e-procurement expert will be engaged to guide the project and to support EA in project management and implementation while an individual national consultant will support the international expert and coordinate between EA, the international experts, ADB and the consulting firms. Block-chain technology international expert will assist with development of block-chain solutions for bid/performance securities, international procurement expert will provide advisory services on procurement policies and best practices with hands-on support for ADB financed projects. It is expected that they will be recruited within 1 month using ADB individual consultant selection method. The TA will require about 5 person-months of international e-procurement expert, 48 person-months of national expert and 2 months for block-chain and procurement experts each to carry out tasks per terms of references (TORs are in TA linked documents).
Two consulting firms will be recruited: software developing firm for Output 1 and an IT audit firm for Output 2 with 42 and 6 months of planned inputs respectively. Firms will be recruited using quality-and-cost-based selection (QCBS) with 90:10 quality-cost ratio, TORs for firms will be prepared by individual international and national consultants. Contract duration is tentative and may be replaced with lump-sum contracts based on deliverables.
|Procurement||Procurement of equipment will be done by EA following ADB Procurement Policy (2017, as amended from time to time) and Procurement Regulations for ADB Borrowers (2017, as amended from time to time) and its associated project administration instructions and/or staff instructions. Procurement will be split into two packages: 1st package to be procured in a first year of project implementation and cover major equipment needed (servers, etc.) using OCB with national advertisement; 2nd package to be procured in the last year of project implementation and complement with secondary or deficient (identified during project realization) equipment with OCB: RFQ method.|
|Responsible ADB Officer||Abdybakirov, Aibek|
|Responsible ADB Department||Central and West Asia Department|
|Responsible ADB Division||Kyrgyz Resident Mission|
Ministry of Finance
|Concept Clearance||28 Jul 2021|
|Fact Finding||28 Jun 2021 to 30 Jun 2021|
|Approval||29 Oct 2021|
|Last Review Mission||-|
|Last PDS Update||29 Oct 2021|
|Approval||Signing Date||Effectivity Date||Closing|
|29 Oct 2021||26 Nov 2021||26 Nov 2021||31 Dec 2025||-||-|
|Financing Plan/TA Utilization||Cumulative Disbursements|
|500,000.00||500,000.00||0.00||0.00||0.00||0.00||1,000,000.00||27 Jan 2023||33,730.60|
Project Data Sheets (PDS) contain summary information on the project or program. Because the PDS is a work in progress, some information may not be included in its initial version but will be added as it becomes available. Information about proposed projects is tentative and indicative.
The Access to Information Policy (AIP) recognizes that transparency and accountability are essential to development effectiveness. It establishes the disclosure requirements for documents and information ADB produces or requires to be produced.
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|Title||Document Type||Document Date|
|Supporting the Completion of e-Procurement System Digitalization (Phase 1): Technical Assistance Report||Technical Assistance Reports||Oct 2021|
Safeguard Documents See also: Safeguards
Safeguard documents provided at the time of project/facility approval may also be found in the list of linked documents provided with the Report and Recommendation of the President.
None currently available.
Evaluation Documents See also: Independent Evaluation
None currently available.
None currently available.
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|Tender Title||Type||Status||Posting Date||Deadline|
|Enhancement of Kyrgyz e-Procurement Software||Firm - Consulting||Closed||29 Apr 2022||13 May 2022|
|Enhancement of Kyrgyz e-Procurement Software||Firm - Consulting||Closed||05 Feb 2022||19 Feb 2022|
|Project Coordinator/Procurement Consultant||Individual - Consulting||Closed||08 Dec 2021||14 Dec 2021|
|International Procurement Consultant||Individual - Consulting||Closed||08 Dec 2021||14 Dec 2021|
|International e-Procurement Consultant||Individual - Consulting||Closed||08 Dec 2021||14 Dec 2021|
|International Procurement Consultant||Individual - Consulting||Closed||24 Nov 2021||30 Nov 2021|
|Project Coordinator/Procurement Consultant||Individual - Consulting||Closed||24 Nov 2021||30 Nov 2021|
|International e-Procurement Consultant||Individual - Consulting||Closed||19 Nov 2021||25 Nov 2021|
No contracts awarded for this project were found
None currently available.