Procurement Documents | Asian Development Bank

Procurement Documents

ADB's Procurement Guidelines

These guidelines apply to all projects with concept notes approved before 1 July 2017.

ADB's Procurement Guidelines require that borrowers must use the appropriate standard procurement documents issued by ADB for International Competitive Bidding.

ADB's standard procurement documents for the prequalification of bidders, for the procurement of goods, and for the procurement of works (large contracts) are based on Master Procurement Documents prepared jointly by multilateral development banks and other public international financing institutions.

The documents reflect the structure and the provisions of the Master Procurement Documents except where ADB-specific considerations have required a change. An important feature of these harmonized standard documents is that they can be used with minimum changes, as they do not contain explanations, footnotes or examples. They are each supported by a User's Guide which contains detailed explanations and recommendations.

Where no relevant standard documents have been issued by ADB, the borrower shall use other internationally recognized bidding documents acceptable to ADB, and conforming to the extent possible to ADB's standard procurement documents.

ADB Procurement Policy: Goods, Works, Nonconsulting and Consulting Services
The purpose of the ADB Procurement Policy is to inform those carrying out a project financed by an ADB loan, an ADB-financed grant, or ADB-administered funds, of the policies that govern the procurement of goods, works, nonconsulting and consulting services required for the project. The ADB Procurement Policy applies to all projects with concept notes approved on or after 1 July 2017.

Procurement Regulations for ADB Borrowers: Goods, Works, Nonconsulting and Consulting Services
In application of the Procurement Policy of ADB, the purpose of these Procurement Regulations for ADB Borrowers is to inform those carrying out a project that is financed by an investment loan from ADB, ADB-financed grant, or by ADB-administered funds of the regulations that govern the procurement of goods, works, and nonconsulting and consulting services required for the project. The regulations apply to all projects with concept notes approved on or after 1 July 2017.

Prequalification

The Standard Procurement Document for Prequalification of Bidders (SPQD) has been prepared to facilitate prequalification of Bidders for large and complex civil works contracts, and contracts for technically complex plant. This is to ensure that only firms with appropriate experience, a proven track record, and necessary annual turnover, which are free of any major pending litigation, if applicable, will be invited to submit bids. Download and read the User's Guide: Standard Procurement Document for Prequalification of Bidders before working with the SPQD.

  1. Standard Procurement Document for Prequalification of Bidders (for projects with concept notes approved before 1 July 2017)
  2. Standard Procurement Document for Prequalification of Bidders (for projects with concept notes approved on or after 1 July 2017) (June 2018)

    Goods

    A Standard Bidding Document (SBD) for the procurement of goods is available for each of two bidding procedures supported by ADB. The Purchaser may select one to best suit the nature of the particular procurement. Download and read the User's Guide: Procurement of Goods before working with any of the two bidding documents for goods.

    1. Single-Stage: One-Envelope bidding document (for projects with concept notes approved before 1 July 2017): The Single-Stage: One-Envelope bidding procedure is the main bidding procedure used for most of the procurement financed by ADB.
    2. Single-Stage: One-Envelope bidding document (for projects with concept notes approved on or after 1 July 2017) (May 2018)
    3. Single-Stage: Two-Envelope bidding document (for projects with concept notes approved before 1 July 2017): The Single-Stage:Two-Envelope bidding procedure allows bids to be evaluated on purely technical, and administrative grounds without reference to price.
    4. Single-Stage: Two-Envelope bidding document (for projects with concept notes approved on or after 1 July 2017) (May 2018)

    Works - Large Contracts

    Standard bidding documents (SBDs) for the procurement of works are available. The SBDs make use of the Conditions of Contract for Construction for Building and Engineering Works Designed by the Employer, Multilateral Development Bank Harmonized Edition 2010 (FIDIC MDB - June 2010), prepared by the Fédération Internationale des Ingénieurs-Conseil, or FIDIC.

    Download and read the User's Guide: Procurement of Works before downloading and working with any of the three bidding documents for works.

    1. SBD Works following prequalification (for projects with concept notes approved before 1 July 2017): This SBD is to be used when the bidding is preceded by a prequalification exercise. Prequalification shall be applied for all large and complex works contracts.
    2. SBD Works following prequalification (for projects with concept notes approved on or after 1 July 2017) (June 2018)
    3. SBD Works without prequalification (for projects with concept notes approved before 1 July 2017): This SBD is to be used when the bidding is not preceded by a prequalification exercise and postqualification is applied. Postqualification may be used for the procurement of simple and unsophisticated works contracts.
    4. SBD Works without prequalification (for projects with concept notes approved on or after 1 July 2017) (June 2018)
    5. SBD Works (Single-Stage: Two-Envelope) (for projects with concept notes approved before 1 July 2017): This SBD requires Bidders to submit two sealed envelopes simultaneously, one containing the Technical Proposal and the other the Price Proposal, enclosed together in an outer single envelope. This procedure allows the Employer to evaluate the Technical Proposals without reference to price. Bids of Bidders who do not conform to the specified requirements may be rejected as deficient bids.
    6. SBD Works (Single-Stage: Two-Envelope) (for projects with concept notes approved on or after 1 July 2017) (June 2018)

    Works - Small Contracts

    Standard bidding documents (SBDs) are available for the procurement of small works contracts through international competitive bidding (ICB) as well as national competitive bidding (NCB). Download and read the User's Guide: Procurement of Works—Small Contracts.

    These SBDs can be used for both small admeasurement (unit rate) as well as lump sum contracts. The documents adopt a postqualification procedure that requires bidders to submit the information pertaining to their qualification together with their technical bids. These SBDs include a model form of conditions of contract which has been developed on the basis of considerable international experience in the drafting and management of contracts, bearing in mind a trend in the construction industry towards a simpler, more straightforward language.

    1. SBD Works (Small Contracts) Single-Stage: One-Envelope (for projects with concept notes approved before 1 July 2017)
    2. SBD Works (Small Contracts) Single-Stage: One-Envelope (for projects with concept notes approved on or after 1 July 2017) (May 2018)
    3. SBD Works (Small Contracts) Single-Stage: Two-Envelope (for projects with concept notes approved before 1 July 2017)
    4. SBD Works (Small Contracts) Single-Stage: Two-Envelope (for projects with concept notes approved on or after 1 July 2017) (May 2018)

    Plant - Design, Supply, and Installation

    Standard bidding documents for plant (SBD Plant) must be used for the procurement of plant through international competitive bidding when

    • the contract involves the design, supply, installation and commissioning of specially engineered plant and equipment, such as turbines, generators, boilers, switchyards, pumping stations, telecommunication systems, process and treatment plants, and similar projects, and
    • the value of the plant and equipment represents the major part of the estimated contract value, and
    • the nature and complexity of the plant and equipment is such that the facilities cannot safely be taken over by the Employer without comprehensive testing, precommissioning, commissioning and acceptance procedures being followed.

    The SBD Plant anticipates that the contractor is responsible for each activity required for completion of the facilities, e.g., design, manufacture, delivery, installation, testing, commissioning, training, etc. However, these conditions may be adapted for single responsibility contracts where some activities, such as parts of the preliminary design or site preparation works, are done by others.

    Read and download the User's Guide: Procurement of Plant—Design, Supply, and Installation

    1. SBD Plant using a Single-Stage Bidding Procedure (for projects with concept notes approved before 1 July 2017)
    2. SBD Plant using a Single-Stage Bidding Procedure (for projects with concept notes approved on or after 1 July 2017) (June 2018)
    3. SBD Plant using a Single-Stage: Two-Envelope Bidding Procedure (for projects with concept notes approved before 1 July 2017)
    4. SBD Plant using a Single-Stage: Two-Envelope Bidding Procedure (for projects with concept notes approved on or after 1 July 2017) (June 2018)
    5. SBD Plant using a Two-Stage Bidding Procedure (for projects with concept notes approved before 1 July 2017)
    6. SBD Plant using a Two-Stage Bidding Procedure (for projects with concept notes approved on or after 1 July 2017) (June 2018)
    7. SBD Plant using a Two-Stage: Two-Envelope Bidding Procedure (for projects with concept notes approved before 1 July 2017)

    Shopping for goods

    Shopping is a simplified procedure, used for low-value, readily available off-the-shelf goods. When considering Shopping, ADB should be satisfied that there are a sufficient number of local and/or foreign suppliers (a minimum of three) that can meet the requirements of the procurement and ensure a satisfactory level of price competition. The threshold for Shopping is currently set at $100,000.

    Download and read the sample shopping document for goods.

    Shopping for works

    Shopping is a simplified procedure, used for simple civil works of low value. When considering Shopping, ADB should be satisfied that there are a sufficient number of local contractors (a minimum of three) that can meet the requirements of the procurement and ensure a satisfactory level of price competition. The threshold for Shopping is currently set at $100,000.

    Download and read the sample shopping document for works.

    Guidance on shopping method

    Download and read the guidance on shopping method of procurement.

    Guide on Bid Evaluation

    Given the difficulties inherent in the evaluation process and in the preparation of complete, accurate and concise bid evaluation reports, the guide has been written to provide borrowers, executing agencies, and their Consultants with guidance on bid evaluation procedures and on the format of the report to be submitted to ADB.