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Project Management Checklists for Executing Agencies/Implementing Agencies

These checklists were developed to help project teams of executing and implementing agencies better manage and implement ADB projects. Contact OAI if you are interested in receiving training on how to use the checklists.

  Checklist 1: Executing agency self-assessment on capabilities and staffing adequacy 
[Chinese, Khmer, Lao, Tamil, Vietnamese]

This checklist will assist the executing agency, implementing agency, project management unit, and/or project implementation unit, as applicable, assess project management capabilities, including staffing adequacy.

  Checklist 2: Disbursements 
[Chinese, Khmer, Lao, Tamil, Vietnamese]

This checklist will establish whether

  • adequate documentation is available to support the expenditures
  • contract payments are accurate, and promptly paid in accordance with payment terms stipulated in the contract
  • transactions are genuine, authorized, and have been appropriately reviewed and approved; and
  • transactions are eligible for ADB financing.

  Checklist 3: International competitive bidding procurement 
[Chinese, Khmer, Lao, Tamil, Vietnamese]

This checklist will

  • establish whether procurement of goods and civil works under international competitive bidding (ICB) followed the salient requirements of ADB’s Procurement Guidelines, including ADB’s Evaluation Guide; and
  • ensure that measures are being taken to mitigate opportunities for fraud, corruption, and abuse of resources in ADB-financed and –administered/-supported projects.

  Checklist 4: Quality- and cost-based selection (QCBS) procurement
[Chinese, Khmer, Lao, Tamil, Vietnamese]

This checklist will

  • establish whether procurement of consulting services under quality- and cost-based selection method followed the salient requirements of ADB’s Guidelines on the Use of Consultants
  • ensure that measures are being taken to mitigate opportunities for fraud, corruption, and abuse of resources in ADB-financed and –administered/-supported projects.

  Checklist 5: Asset verification
[Chinese, Khmer, Lao, Tamil, Vietnamese]

This checklist will establish whether

  • actual status of works matches the reported percentage of completion
  • goods delivered physically exist and are adequately safeguarded; and
  • assets are in line with contract specifications.